Local Public Health Act | Title V-Block Grant | Family Home Visiting
- Invoice: 2013 Invoice: Local Public Health Act / Title V - MCH Block Grant / TANF - Family Home Visiting (XLS: 83KB / 1 page)
- Background: LPH Grants Administration Changes:
Notes from September 2012 Conference Calls (PDF: 173KB / 8 pages)
Grants Issued on a Reimbursement Basis
In order to comply with Office of Grants Management (OGM) Policies 08‐08 and 08‐10, MDH grant payments for the Local Public Health Act and the federal Title V MCH Block Grant to Community Health Boards (CHBs) will be administered on a reimbursement basis beginning January 1, 2013. MDH will reimburse CHBs for expenses based on invoices submitted to MDH on either a monthly or quarterly basis. All invoices should be sent electronically to email@example.com for processing.
The final invoice for the LPH Act/Title V MCH Block Grant/Family Home Visiting TANF is attached. The invoice should look familiar as a draft was shared with local public health earlier this fall and the invoice is based on the invoice CHBs have used for Family Home Visiting TANF expenditures. You will be using this invoice to report grant expenditures paid for by CHBs and that are eligible for reimbursement under the following programs.
- 145A.131 Local Public Health Grant
- 145.882 Maternal and Child Health Block Grant
- 145A.17 Family Home Visiting Programs
If your organization has an existing internal cost allocation or federally negotiated rate agreement you may report these expenses on the Indirect/Admin Cost line. If your organization does not have an existing internal cost allocation or a federally negotiated rate agreement you should report all administrative costs as program costs. Thus, they should be reported in the appropriate invoice line item (salaries and fringe, supplies and expenses, other, etc.).
Legislatively Mandated Accounting Shift
The Minnesota Legislature required an accounting shift that affects payments to local public health during the second quarter of calendar year 2013. This funding shift only impacts the Local Public Health Grant expenditures. State general funds will be available to reimburse your 4/1/2013 – 6/30/2013 expenditures beginning July 1, 2013. Bill MDH for all second quarter expenditures during the appropriate invoice reporting period. MDH will automatically process invoices for second quarter payments as soon as funding is available.
Calendar Year 2012 Carry Forward
CHBs who did not fully expend their 2012 Local Public Health Grant or Title V Maternal and Child Health Block Grant awards should report expenditure of their 2012 carry forward funds in 2013 by completing the expenditure line on the invoice of "Carry forward from 2012". This will be used along with information you enter into PPMRS for expenditures to document reconciliation of your 2012 Local Public Health and Title V Maternal and Child Health Block Grants payments. The process for documentation of 2012 carry forward for Family Home Visiting TANF funding will remain the same as in previous years
Grants Subject to Financial Reconciliations
As a reminder, a financial reconciliation process will be implemented later in 2013 and additional information will be forthcoming. A financial reconciliation ensures grantee expenditures for a specific period of time align with submitted invoices. A grantee is expected to provide source documentation that substantiates expenses invoiced to a grant.
(For example, a grantee invoiced quarterly and had $30,000 salary expenses on the first quarter invoice. If MDH selects that invoice for review, MDH would need to see time sheets/time studies and payroll records from the grantee to substantiate the $30,000 in expenses.)
Please note: WIC financial review processes will remain the same.
- Payment questions: firstname.lastname@example.org
- Programmatic questions related to the state-funded Local Public Health Act: email@example.com
- Programmatic questions related to federal funds under the Title V MCH Block Grant and Family Home Visiting: firstname.lastname@example.org
MDH will be reviewing the new invoice and procedures mid‐year to determine if modifications are required. Please send all general comments to email@example.com.