Invoice Instructions

Local Public Health Act

Invoice

Background

Grants Issued on a Reimbursement Basis

In order to comply with Office of Grants Management (OGM) Policies 08-08 and 08-10, MDH grant payments for the Local Public Health Act and the federal Title V MCH Block Grant to Community Health Boards (CHBs) will be administered on a reimbursement basis beginning January 1, 2013. MDH will reimburse CHBs for expenses based on invoices submitted to MDH on either a monthly or quarterly basis. All invoices should be sent electronically to Health.LPHAInvoiceSubmission@state.mn.us for processing.

Invoice

The invoice for the Local Public Health Act, which includes Title V MCH Block Grant and Family Home Visiting TANF is located at the top of the page. This invoice should be used to report grant expenditures paid for by CHBs that are eligible for reimbursement under the following programs:

  • 145A.131 Local Public Health Grant
  • 145.882 Maternal and Child Health Block Grant
  • 145A.17 Family Home Visiting Programs

Indirect/Admin Costs

If your organization has an existing internal cost allocation or federally negotiated rate agreement you may report these expenses on the Indirect/Admin Cost line of the invoice. If your organization does not have an existing internal cost allocation or a federally negotiated rate agreement you should report all administrative costs as program costs. Thus, they should be reported in the appropriate invoice line item (salaries and fringe, supplies and expenses, other, etc.).

Grants Subject to Financial Reconciliations

As a reminder, a financial reconciliation process will be implemented in 2013. A financial reconciliation ensures grantee expenditures for a specific period of time align with submitted invoices. A grantee is expected to provide source documentation that substantiates expenses invoiced to a grant.

Questions

  • Programmatic questions related to the state-funded Local Public Health Act should be directed to Deb Burns at debra.burns@state.mn.us
  • Programmatic questions related to the federal funds under the Title V MCH Block Grant and the Family Home Visiting should be directed to Janet Olstad at janet.olstad@state.mn.us
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