Action Step	Category	Shared/Not Shared at WG Mtg.	Comments
What is in CCD?	???	Not Shared	Is the CCD an MCH business process?	If so, wait to see if foundational?
Create data sub group to begin with existing CCD and extend as necessary	???	Shared	Is the CCD an MCH business process?	If so, wait to see if foundational?
Talk with co-workers, get input on what standards they perceive	Assessment or Detailed BPA	Not Shared
Create "white paper" on chosen process, elements and standards that can be implemented by IT partners	Communication Plan	Not Shared
May need to identify spokesperson to report diff. Groups (LPHA,…)	Communication Plan	Not Shared
Create communication Plan (MDH, SCHSAC, LPHA, AMC, MCH Advisory)	Communication Plan	Not Shared
Develop communication plan with LPH, policy makers, other health partners, public/consumers	Communication Plan	Not Shared
Communicate achievements of work group outcomes goals	Communication Plan	Not Shared
Develop Communication plan	Communication Plan	Not Shared
Select an effective name to aid in the project communications	Communication Plan	Not Shared
Communicate goals, benefits and safeguards	Communication Plan	Not Shared
Write communication plan	Communication Plan	Shared
Identify key points to be shared at each SCHSAC meeting	Communication Plan	Shared
Identify and articulate concrete improvements that will result. 1) money saved 2) lives improved	Communication Plan	Shared
Test concepts often - ask for LPH agency reactions early rather than later	Communication Plan	Shared
Educate those not in the know current standards	Communication Plan	Shared
Make a picture(s) of what we are doing to aid in communications	Communication Plan	Shared
Communicate the value of this workgroup with ongoing results	Communication Plan	Shared
Document chosen MCH business process as a "statewide model"	Detailed BPA	Not Shared
Decompose MCH business process model to core elements	Detailed BPA	Not Shared
Prioritize MCH data elements to "core" and "optional"	Detailed BPA	Not Shared
Develop process models for priority MCH service - including data flows	Detailed BPA	Not Shared
Collect data elements from PH systems: PH Doc, Carefacts, CHAMPS	Detailed BPA	Not Shared
Core data set identified that can be shared	Detailed BPA	Not Shared
Broad types of data req'd MCH SVCs (commonality)	Detailed BPA	Not Shared
Data/Process flow diagrams	Detailed BPA	Not Shared
Identify data exchange needs - public health - private	Detailed BPA	Not Shared
Identify core process/service and map out workflow to find common elements	Detailed BPA	Not Shared
ID comprehensive data elements	Detailed BPA	Not Shared
Learn about data elements in systems	Detailed BPA	Shared
Engage the "data" person(s) in LHD to work on definitions	Detailed BPA	Shared
Conduct feasibility of replicating this process for other core services (e.g. resources)	Detailed BPA	Shared
Inventory existing and relevant databases that can connect to supplement our existing data	Detailed BPA	Shared
Define use case before spreading the word on committee work	Detailed BPA	Shared
Become familiar with needs (data collection) of own agency	Detailed BPA	Shared
Identify translations (crosswalk) between data elements in PH Doc, CHAMPS and CAREFAX to our adopted data standards	Detailed BPA	Shared
Develop draft/model of business proc/activities for people to start from	Detailed BPA	Shared
Develop draft PH record - what do we want to share	Detailed BPA	Shared
ID existing and potential resources	Detailed BPA	Shared
Determine relevant database connection opportunities and action steps to leverage connections	Detailed BPA	Shared
Collect MCH programs/business processes	Determine MCH Foundation Service	Shared
Identify criteria for selecting foundational MCH service	Determine MCH Foundation Service	Shared
Identify/create process to ID foundational MCH business process	Determine MCH Foundation Service	Shared
Undertake prioritization process to identify one MCH foundational service	Determine MCH Foundation Service	Shared
Choose core business process from inventory	Determine MCH Foundational Service	Not Shared
Identify fundamental core service to study	Determine MCH Foundational Service	Not Shared
ID MCH programs - which are foundational?	Determine MCH Foundational Service	Not Shared
Select business process with high data sharing benefit	Determine MCH Foundational Service	Shared
Collect information from MDH staff and LHDs re: MCH services that are statewide and "foundational"	Determining MCH Foundational Service	Shared
Legal issues of sharing data must be addressed	Legal/Policy/ Security	Shared
Research examples and legal environment for exchange of information across programs in LHDs (ID SMEs)	Legal/Policy/ Security	Shared
Develop HIE agreements	Legal/Policy/ Security	Shared
develop policies and procedures for info exchange	Legal/Policy/ Security;      Technical Spec Development	Shared
Get consensus on vision	Process	Not Shared
Connect to UP-HI/Julie Jacko	Process	Not Shared
Risk assessment and mitigation steps	Process	Not Shared
Identify SMEs	Process	Not Shared
Commit to a "small-bite" achievable goals	Process	Not Shared
Determine length of commitment needed: # of meetings, frequency, duration	Process	Not Shared
Prepare a vision, goal and strategy statement	Process	Not Shared
Prepare a work plan (draft) based on today's discussion	Process	Not Shared
Establish an executive work team to make progress between meetings	Process	Not Shared
Include front line staff in conversations of business processes	Process	Not Shared
Define work groups early to avoid cross over in activities	Process	Shared
Identify realistic and achievable goals	Process	Shared
Develop a clear vision statement	Process	Shared
Engage other key experts to do detail work	Process	Shared
ID staff for managing work-plan	Process	Shared
Celebrate successes as we go	Process	Shared
Secure resources to conduct business process analysis on selected MCH foundational service	Process	Shared
Develop or adopt security protocols to allow or prevent access to information	Process	Shared
Think with work product as end point - don't "process" to death	Process	Shared
Survey/collect info on current infrastructure	Readiness Assessment	Not Shared
Conduct a LPH readiness assessment for exchange	Readiness Assessment	Not Shared
Survey LPH w/LPHA to better understand current state	Readiness Assessment	Shared
sub-group to brainstorm list of business services	Service Assessment	Not Shared
Inventory existing business processes across MN	Services Assessment	Not Shared
Request MCH functions from CHB's	Services Assessment	Not Shared
Identify PH services across LPH	Services Assessment	Not Shared
List of PH services that touch the MCH population	Services Assessment	Not Shared
List of MCH Services	Services Assessment	Not Shared
Inventory MCH business processes	Services Assessment	Not Shared
Conduct an assessment of PH depts. Current and desired states 1)business processes/services 2) systems 3) standards 4) etc.	Services Assessment	Shared
Complete local agency assessment	Services Assessment	Shared
Assign group to update LPHA data inventory	Services Assessment	Shared
Collect/aggregate MCH service types performed at LHD	Services Assessment	Not Shared
Prioritization STD development	Standards Development	Not Shared
Map core elements to existing data standards/including gaps in standards	Standards Development	Not Shared
Need data dictionary	Standards Development	Not Shared
Develop data dictionary	Standards Development	Not Shared
Data types shared b/t stakeholders	Standards Development	Not Shared
Identify data standards for data exchange	Standards Development	Not Shared
Select common data elements as core components	Standards Development	Not Shared
Don’t invent standards - someone, somewhere is working on it	Standards Development	Shared
Identify federal PH data standards and plans	Standards Development	Shared
Federal standards we could use - ICD, Omaha, Lab, Snowmed	Standards Development	Shared
Develop data dictionary for 1) MCH 2) HIT (new foreign language!)	Standards Development	Shared
Pilot business process model to determine appropriateness	WG Education	Not Shared
Educate self and staff on what is happening	WG Education	Not Shared
Identify business process analysis training opportunity	WG Education	Not Shared
Identify what is already there	WG Education	Not Shared
Research work already done - learn - enhance our efforts	WG Education	Not Shared
Identify state and national public and private standards (ICD9, SNOWMED, HIPAA, EHKMP, WIC, CTC, etc.	WG Education	Not Shared
Identify other similar activities across state and counties and leverage those activities	WG Education	Not Shared
Collect national level MCH standards	WG Education	Not Shared
Engage staff in training opportunities	WG Education	Not Shared
Search Gartner healthcare for current, existing, emerging standards	WG Education	Not Shared
Evaluate North Carolina work as a possible starting point - common business processes - system reqts.	WG Education	Not Shared
Monitor national standards activities re: public health	WG Education	Not Shared
Research existing core data element reporting requirements	WG Education	Not Shared
Obtain data standards from private sector as well	WG Education	Not Shared
Research existing standard data defin. To consider/use	WG Education	Not Shared
Study (review) Piedmont	Work Group Education	Not Shared
Learn about business process	Work Group Education	Not Shared
Business process training	Work Group Education	Not Shared
Train group on business process analysis	Work Group Education	Shared
Education session on business process analysis	Work Group Education	Shared
Educate on business process	Work Group Education	Shared
Business process analysis training for committee	Work Group Education	Shared
Learn (study) what has already been done (North Carolina data)	Work Group Education	Shared
Review NC Program (bring NC rep here)	Work Group Education	Shared
Invite North Carolina and Public Health Informatics Institute (PHII) to address the group about lesson's learned and other advice	Work Group Education	Shared