Completion by==>	4th qtr 2010	1st qtr 2011	2nd qtr 2011	3rd qtr 2011	4th qtr 2011	2012+
Communication Plan
1. Select an effective name to aid in the project communications	x
2. Develop and Write a Communication Plan		x
-Identify spokesperson to report diff. Groups (LPHA,…)		x
-Identify key points to be shared at each SCHSAC meeting		x
-Involve stakeholders (SCHSAC, LPHA, MDH, AMC, MCH Advisory Bd, others?)		x
-Identify and articulate concrete improvements that will result. 1) money saved 2) lives improved		x
-Make a picture(s) of what we are doing to aid in communications			x
3. Create "white paper" on chosen process, elements and standards that can be implemented by IT partners				x
-Educate those not in the know current standards				x
4. Communicate achievements and value of work		x	x	x	x	x
Work Group Education
Business process analysis training for committee and SME's as appropriate		x
Pilot business process model to determine appropriateness			x
Educate self and staff on what is happening; Engage staff in training opportunities	x	x	x	x	x
Identify other similar activities across state and counties and leverage those activities		x
Legal/Policy/Security
Create Legal/Policy/Security Technical Advisory Group (TAG)		x
-Develop HIE agreements				x
Develop or adopt security protocols to protect health data				x
-Develop policies and procedures for info exchange				x
-Legal issues of sharing data must be addressed				x
-Research examples and legal environment for exchange of information across programs in LHDs (ID SMEs)			x
Process
Develop clear vision statemen,goals and strategy; getting consensus	x
-ID existing and potential resources;	x	x	x	x
Identify SMEs for TAGs		x
Arrange for BPA process	x
Testing, testing, testing		x	x	x	x
Create workplan		x
Establish an executive work team	x
Identify TAGs;	x			x
Ensure work plan includes success points; small projects		x	x	x	x
Connect to UP-HI/Julie Jacko	x
Readiness Assessment
Work with LPHA to determine LPH readiness for HIE; survey through PPMRS, other	x
Services Assessment
Collect MCH business services from MN LPH	x
Create TAG to work with LPHA Informatic's WG to update LPHA data inventory		x
Finalize list with WG members confirming and editing as necessary		x
Determine MCH Foundational/Core Service
Identify foundational core service to analyze			x
Identify MCH business processes		x	x
Identify criteria for selecting foundational MCH service		x
Detailed BPA
Member research own agency's MCH data collection;	x
Identify existing PH systems; create crosswalk between those systems		x
Identify data sets that should be shared or exchanged				x
Develop model for foundational MCH business process				x
Conduct BPA on foundational MCH business process			x
Define core elements of chosen MCH business process				x
Define use cases			x
Identify database connection opportunities			x
Standards Development
Research standards that may be applicable to LPH systems' standards development, such as HIPAA, ICD9, EHKMP, WIC, CTC			x
Identify data exchange requirements			x
Develop data dictionary for identified foundational service			x
Map core elements to existing data standards; identify gaps in standards				x
Select common data elements as core components			x