Frequently Asked Questions

Question:
Could you provide more information about the training and certification process for Child Care Health Consultants as well as time commitments required for the training?

Answer:
The University of North Carolina, Chapel Hill, Gillings School of Public Health, National Training Institute (NTI) for Child Care Health Consultants has offered training and certification for Child Care Health Consultants since 1997. The following link will provide you more information about the NTI program and the training that is provided http://nti.unc.edu/. NTI is designed as a train the trainer program. Participants who achieve certification upon completion of the program can return to their local areas and train other CCHC's using the North Carolina model. One of the goals is to establish a network of CCHC's that can provide quality and consistency in programming and services provided to child care providers using best practices in health and safety. There will always be some variations in service depending on the licensing requirements and regulations in state and local jurisdictions. For example, in the state of Minnesota, a child care health consultant must be a licensed RN, PHN or MD.

Successful applicants for the CCHC role in one or more of the four transformation zones must either be certified through the North Carolina NTI training or attend approved MDH child care health consultation trainings. For a novice CCHC, approximately 90 hours of time will be involved in training. Up to six days of the training will take place in the metro area. The remainder of the training may include online modules, workshops, webinar and/or self-study. All educational materials and training will be provided by MDH.

Question:
In the narrative, how should we differentiate between #4 project objectives and work plan and numbers 5 and 6 project objectives and project work plan? Should 4 be a summary and 5 and 6 contain details? They seem very similar. . .

Answer:
#4 asks for an outline of objectives and a brief statement or summary which includes the scope and detail of the child care health services to be provided.

Narrative provided under #5 and #6 should support the outline with more detail as requested in the RFP:

#5 Project Objectives:
State the objectives for your project. Objectives are statements of the short-term or intermediate-term outcomes related to improving the health and safety service problems your proposal is intended to address. Objectives are tangible, specific, measurable and achievable.

#6 Project Work Plan:
Provide a clear description of how grant funds would be used, what will be accomplished and the results expected on each of the following:
a) How the applicant organization plans to recommend and provide child care health and safety education, skills training, technical assistance and consultation for child care providers who are participating in the Quality Rating Improvement System (QRIS)/Parent Aware program in one or more of Minnesota's four federal RTT/ECL transformation zones (White Earth Reservations, Itasca County, Minneapolis Northside Achievement Zone, and St. Paul Promise Neighborhood) and quality coaches before, during and after services have been provided.

b) The anticipated number of communities that will be reached, the number of potential children to be served, and possible/proposed locations for services.

c) How the applicant organization will assure that children/families in the child care facilities identified by RTT/ELC have access to child and family health services in the community (physical health, mental health, dental health, nutrition and activity, injury prevention ( ie; SIDS, Shaken baby, car seat), etc.

d) How the applicant organization will coordinate referrals and/or services provided to individual children/families with the child's primary care provider, schools and other important community resources involved in the care of the child.

e) How the applicant organization will develop and implement educational opportunities that will allow local child care providers, other professionals in the local child care community and families to learn and/or enhance skills and procedures related to child care health and safety.

f) How the applicant organization will collaborate with Parent Aware Quality Coaches to assist child care providers participating in the QRIS Parent Aware meet health and safety goals/objectives.

g) How the applicant organization will establish ongoing communication and working relationships with local and state child care organizations, local public health agencies and the Minnesota Department of Health (MDH), Parent Aware Quality Coaches, and licensing agents.

h) How the applicant organization will assist the MDH state child care health consultant and other state agencies (Education, Human Services) to expand the state's child care health consultation network by participating in meetings, work groups, etc. as requested and based on availability.

i) How the designated employee(s) of the organization will complete required child care health and safety trainings as determined by the MDH state child care health consultant.

j) How the applicant organization will maintain the quality of services provided.
Responders are encouraged to propose additional tasks or activities if they will improve the results of the project. These items should be separated from the required items on the cost proposal.

Question:
What information should be included under the budget categories of "supplies" vs "administrative costs". . .?

Answer:
Instructions for administrative costs are detailed on pages 6-7 of the RFP:
e. Administrative Costs
Administrative costs are defined as "costs that represent the expenses of doing business that are not easily identified with a particular grant, contract, project, function, or activity but are necessary for the general operation of the organization and the conduct of activities it performs." Examples of these expenses include salaries of support staff in accounting, reception and administration; costs to operate and maintain facilities, such as phone service and rent; and common office supplies and services, such as paper and copying. Remember that nothing specifically charged to the grant-funded activity can be included when calculating administrative costs. The Administrative Cost Allocation Worksheet (Form E) will help you determine your administrative costs.
Instructions for supplies and expenses are detailed on pages 16-17 of the RFP:
d) SUPPLIES AND EXPENSES:
Briefly explain the expected costs for items and services you will purchase to run your program. Include telephone expenses that are part of your proposal; cell phones and new telephone equipment to be purchased, if applicable. Estimate postage if it is part of the project. List any printing and copying costs necessary for the project (other than occasional copying on an office copy machine). List office and program supplies and expendable equipment such as training materials, curriculum and software. Generally supplies include items that are consumed during the course of the project, equipment under $5,000 and items such as additional rent for program space, participant transportation, participant training and other direct costs as needed.