Birth Records After an Adoption

STATUS REPORT
As of August 25, the Office of Vital Records has completed and mailed adoption-related requests received on:

July 3, 2014

Please note:
the Office of Vital Records deposits fees the same day it receives them, which may occur before an order for a certificate is completed.

For specific information, click on one of the following topics:

Replacing the original birth record after an adoption for a person born in Minnesota

Creating a birth record for an adopted person born in a foreign country

How adoptive parents request a birth certificate

Access to the original birth record after an adoption of a person born in Minnesota

  • Adoptee-Access to Original Birth Record
  • Birth Parent-Access to Original Birth Record
  • Birth Parent-Permission to Release Original Birth Record to Adopted Person


  • Searches for Information about Siblings or Parents who were Adopted

    Replacing the original birth record after an adoption for a person born in Minnesota
    After the adoption is finalized in the county where the adoptive parents live, the district court completes a Certificate of Adoption form and mails the form to the Minnesota Office of Vital Records at the Minnesota Department of Health (MDH).

    MDH uses the information provided on the Certificate of Adoption form to create a new birth record showing the new adopted birth information. The original birth record is replaced and it, along with all correspondence pertaining to the original birth record, is considered confidential and released only under very limited circumstances.

    Court Clerks: How to request a replacement birth record after an adoption

    Creating a birth record for an adopted person born in a foreign country
    When an adoption occurs in a foreign country, the adoptive parents file their adoption papers from the country of birth with the district court in the county where the adoptive parents live. The district court completes a Certificate of Adoption form and mails the form to the Minnesota Office of Vital Records at MDH.

    MDH uses the information provided on the Certificate of Adoption form to create a birth record showing the adopted birth information.

    Court Clerks: How to request a replacement birth record after an adoption

    How adoptive parents request a birth certificate
    An application for a birth certificate is available from the district court in the county where the adoption took place and is usually completed and mailed to MDH at the same time as the Certificate of Adoption. The application must be signed by one of the adoptive parents and notarized.

    If an application for a birth record was not completed at the same time as the Certificate of Adoption, you may request a certificate at any time. Please note that for an adopted person who was born in a foreign country and adopted before 2001, certificates are available only through MDH by mail or fax.

    How to obtain a birth certificate

    Access to the original birth record after an adoption of an adopted person born in Minnesota

    Please note that changes made to the birth record after 2000 may not be reflected on the non-certified copy if the birth took place before 2001.

    Adoptee - Access to Original Birth Record
    A adopted person, age 19 or older who was adopted, may request a non-certified copy of the original birth record. To request a non-certified copy, complete the following form:

    Adoptee's Request for Original Birth Record Information and Search for Affidavit of Disclosure or Non-Disclosure (Interactive PDF: 60KB/1 page).

    Mail the completed form with a fee of $13 to the Minnesota Department of Health, Central Cashiering - Vital Records, P.O. Box 64499, St. Paul, Minnesota 55164-0499.

    If a birth parent has given permission to release the original birth information to the adopted person, MDH will send the adopted person a non-certified copy of the original birth record. If no Affidavit of Disclosure or Non-Disclosure has been filed, MDH will notify the adopted person that a non-certified copy of the original birth record cannot be released at this time. MDH will also notify the Department of Human Services for the purpose of conducting a search for the birth parent(s) according to Minnesota Statutes, section 259.89. The search may take up to six months. MDH will contact the adopted person when the search is complete.

    Birth Parent - Access to Original Birth Record
    According to Minnesota Statutes, section 144.218, the original birth record is confidential and released only to a parent who is named on the original birth record. Copies of original birth records are available only through MDH. Please note that the copy of the original birth record you will receive is for information only and may not be used for any legal purpose. To request a copy of the original birth record, complete the Minnesota Birth Record Application for a Non-Certified Copy of an Original Birth Record of an adopted person Who Has Been Adopted (Interactive PDF: 117KB/1 page).

    Birth Parent - Permission to Release Original Birth Record to adopted person
    A birth parent may give or deny permission to release the original birth information to the adopted person when the adopted person has reached age 19 by completing and submitting to MDH an Affidavit Of Disclosure Or Non-Disclosure Regarding An Original Birth Certificate Of An Adopted Person (Interactive PDF: 66KB/1 page). Permission may be given or denied at any time. The form is available from any adoption agency in Minnesota, the Department of Human Services or MDH.

    Searches for Information about Siblings or Parents who were Adopted
    The Minnesota Department of Health does not retain adoption information. The Minnesota Office of Vital Records retains:

    1) current birth records that include the post-adoption names of adopted persons and their adoptive parents; and
    2) the original birth record that includes original birth information.

    The original birth record may be released only:

    1) by court order
    2) to the adopted person if the parent(s) named on the original birth record have given permission; or
    3) to a parent named on the original birth record.

    Other than releasing the original birth record as described above, the Minnesota Office of Vital Records does not provide post-adoption services and cannot help with searches for information about siblings or parents.

    You can visit the Minnesota Department of Human Services website or call 651-431-4682 for information about a sibling or a parent who was adopted, or write to: Minnesota Department of Human Services, Child Safety and Permanency Division, Adoption Assistance Program, P.O. Box 64944, St. Paul, MN 55164-0944.

    For more information regarding birth records after an adoption, call 651-201-5990, or e-mail health.adoption@state.mn.us