Birth records after an adoption - MDH

Birth Records after an Adoption

How long does it take to get adoption-related records?

As of December 17, 2018, the Office of Vital Records has completed and mailed adoption-related requests received on: December 3, 2018.

Please note: The Office of Vital Records deposits fees the same day it receives them; this is before an order for adoption-related records is completed.

On this page:

Birth record after adoption - person born in Minnesota
Birth record after adoption - person born in a foreign country
Adoptive parents - how to request a birth certificate
Access to original birth record - adopted person born in Minnesota
Adopted person - access to original birth record
Birth parent - access to original birth record
Birth parent - decision about releasing original birth record to adopted person
Searching for information about siblings or parents who were adopted

Adopted person born in Minnesota

After the adoption is finalized in the county where the adoptive parents live, the district court completes a Certificate of Adoption form and mails the form to the Office of Vital Records (OVR) at the Minnesota Department of Health (MDH).

OVR uses the information provided on the Certificate of Adoption form to create a new birth record showing the adopted birth information. The original birth record is replaced, and it, along with all correspondence pertaining to the original birth record, is considered confidential and only released according to Minnesota law.

Court Administrators: Instructions for courts


Adopted person born in a foreign country

When an adoption occurs in a foreign country, the adoptive parents file the adoption papers from the country of birth with the district court in the county where they live. The district court completes a Certificate of Adoption form and mails the form to the Office of Vital Records at MDH.

OVR uses the information provided on the Certificate of Adoption form to create a birth record showing the adopted birth information.

Court Administrators: Instructions for courts


How adoptive parents request a birth certificate

An application for a birth certificate is available from the district court in the county where the adoption took place and is usually completed and mailed to OVR at the same time as the Certificate of Adoption.

If an application for a birth record was not completed at the same time as the Certificate of Adoption, adoptive parents may complete a Birth Certificate Application at any time and mail it to the Office of Vital Records or take it to any Minnesota county vital records office. Adoptive parents must complete the Birth Certificate Application with the adopted person's information now, not with information from before the adoption.


Access to original birth record - adopted person born in Minnesota


Adopted person - access to original birth record

A person, age 19 or older who was adopted, may request a noncertified copy of her or his original birth record. To request a noncertified copy, complete the following form:

Adopted Person's Request for Original Birth Record Information (PDF).

Send the completed form and $13 fee to the address or fax number on the form.

If a birth parent has given permission to release the original birth record information to the adopted person, OVR will send the adopted person a noncertified copy of the original birth record.

If OVR has forms from the birth parent(s) refusing permission to release information from the original birth record to the adopted person, OVR will send the adopted person a letter stating that the original birth record is not available.

If OVR has no forms from the birth parent(s) about releasing information from the original birth record, OVR will send the adopted person a letter stating that the original birth record is not available. OVR will also notify the Minnesota Department of Human Services. The Department of Human Services will identify the adoption agency. The adoption agency will contact the adopted person about services and fees before searching and notifying the birth parent(s). (Minnesota Statutes, section 259.89). The search may take up to six months. MDH will contact the adopted person when the search is complete.


Birth parent - access to original birth record

The original birth record of an adopted person is confidential. A birth parent, named on the birth record of the adopted person, may request a noncertified copy of the original birth record. (Minnesota Statutes, section 144.218) Noncertified copies are for information only and may not be used for any legal purpose.

To request a noncertified copy of the original birth record, a birth parent must complete the Request for Original Birth Record of an Adopted Person (PDF).

Birth parents of adopted persons cannot obtain certified copies of the adopted person's original birth record.


Birth parent - decision about releasing original birth record to adopted person

The decision to release information from the original birth record to the adopted person rests with the birth parent(s). Adopted persons may request original birth record information at 19 years of age or older.

At any time, a birth parent may complete the Birth Parent’s Decision to Release Information from the Original Birth Record of an Adopted Person (PDF) form to permit or deny disclosure of original birth record information to the adopted person. Send the completed form to the Office of Vital Records. The Office of Vital Records will keep the form in case the adopted person requests information from the original birth record.


Searches for information about siblings or parents who were adopted

The Minnesota Department of Health does not retain adoption information. The Minnesota Office of Vital Records keeps:

  1. current birth records that include the post-adoption names of adopted persons and their adoptive parents; and
  2. the original birth record that includes original birth information.

The original birth record may be released only:

  1. by court order
  2. to the adopted person if the parent(s) named on the original birth record have given permission; or
  3. to a parent named on the original birth record.

Other than releasing the original birth record as described above, the Minnesota Office of Vital Records does not provide post-adoption services and cannot help with searches for information about siblings or parents.

See the Minnesota Department of Human Services Adoption and kinship webpages or call 651-431-4682 for information about a sibling or a parent who was adopted. You may also write to:

Minnesota Department of Human Services
Child Safety and Permanency Division, Adoption Assistance Program
P.O. Box 64944
St. Paul, MN
55164-0944.

For more information regarding birth records after an adoption, call 651-201-5970, or email health.vitalrecords@state.mn.us

 

Monday, December 17, 2018 at 07:30AM