Changing (amending) a birth record - MDH

Birth Record Amendments

The Office of Vital Records amends Minnesota birth records.

If you have already purchased a certificate, or it is more than one year after the birth, changes to information on a birth certificate require an amendment application, supporting documentation, and a fee. This page provides information about requesting an amendment to a birth record.

How long does it take to get a birth record amended?

As of December 10, 2018, the Office of Vital Records has completed and mailed amendment requests received on: November 5, 2018.

Please note:
The Office of Vital Records deposits fees the same day it receives them; this is before the amendment request is completed.

What does it mean to amend a birth record?

Amending means correcting or completing information that prints on a birth certificate.

The ‘subject’ of the birth record is the person whose birth was registered.

Items that print on a birth certificate include:

  • First, middle, last name and suffix of the subject (the person whose birth was registered)
  • Subject's date of birth
  • Subject’s time of birth
  • Plurality (single, twin, triplet, etc.)
  • Sex of subject
  • Subject's place of birth (name of hospital or facility, city, county, state)
  • Full names of up to two parents
  • Parent’s names at birth (names before first marriage)
  • Parent’s dates of birth
  • Parent’s places of birth

If there is incorrect or missing information on your birth record or your child’s birth record, you may request an amendment.

Amending a birth record is not the same as replacing a birth record after adoption.

According to Minnesota law, “Changes related to adoptions, establishment or revocation of paternity, subsequent marriage of the biological parents, or other court ordered replacements are made by creating a replacement record.”

If you want to add or change a parent on a birth record, see Birth Records and Paternity.

Who can request an amendment to a birth record?

  • If you are the subject of the record, you must be 18 or older to request an amendment. If you have a court order and are 18 or older, you  must be the requester, not your parent.
  • If you are a parent, your name must be on the subject’s current birth record.
  • If you are a legal guardian or legal representative of the subject, you must include a certified copy of a U.S. court order with the application. The court order must name you as the legal guardian or list you as the legal representative.

NOTE: Only a parent of the subject may request an amendment to the deceased subject’s birth record.

How do I request an amendment to a birth record?

  1. Read the Birth Record Amendment Packet (PDF). It contains instructions for filling out the application form, the application form with associated fees, and information about the documents you must send to the Office of Vital Records for review (also available at Document Requirements to Amend Birth Record).
  2. Gather the documents that support the changes you want to request. One of two specific documents is required for changing gender on a birth record. See Requirements to amend gender.
  3. Fill out the Birth Record Amendment Application form; do not sign the form.
  4. Take the application form to a notary public; sign it in front of the notary public.
  5. Send the Birth Record Amendment Application, supporting documents and fees to the address on the application. The Office of Vital Records does not have walk-in service; county vital records offices cannot amend birth records.

NOTE: The Office of Vital Records will not amend birth records without payment or supporting documentation.

Does the birth certificate look different after an amendment?

If the amendment is to any part of a subject’s name or date of birth, the birth certificate will show what was changed, list the supporting document(s) and the date of the amendment.

For amendments to certification items other than the subject’s name or date of birth, the following sentence prints on the certificate: “Data items other than the registrant’s name or date of birth was amended MM/DD/YYYY.”

 

If you have questions about changing a birth record after reading this information, contact us at health.vitalrecords@state.mn.us or 651-201-5970.

 

Monday, December 10, 2018 at 07:19AM