Birth Certificates

Birth records are centralized in a statewide electronic system. You can get certificates for people born in Minnesota from any county in the state or from the state office: The Office of Vital Records at the Minnesota Department of Health.

Historically, birth certificates were filed in the county where the birth took place. Over time the process of registering births and managing the birth records shifted from counties to the state office.

The Office of Vital Records at the Minnesota Department of Health maintains records for births occurring in Minnesota back to 1900. If you want a birth certificate for a person born before 1900, contact the local issuance office in the county where the birth occurred. The Office of Vital Records has registered births electronically since 2001.

If you need a certificate for someone born in another state, see the National Center for Health Statistics website for contact information.

Where do I get a birth certificate?

Birth certificates are available from all county local issuance offices and the state. Walk in service is available at county local issuance offices only. Service through the mail is available from state and county offices. The state office provides service by mail only.

For same day service: Visit any local issuance office in any Minnesota county in the state for records 1900-present. Pre-1900 records are available only in the county of birth. The Minnesota Office of Vital Records (state office) does not have walk-in service.

For service by mail, fax or email: Send your request to the Office of Vital Records for records 1900-present. Use the Birth Certificate Application (Interactive PDF: 346KB/2 pages) to order a certificate. You must be sign and date the application in front of a notary public. Check with your county office about mail service. The Office of Vital Records accepts requests for certificates by email, fax, and mail.

    • By email. Scan and email your application to health.issuance@state.mn.us. If the notary uses a raised or embossed seal, instead of a rubber ink stamp, please lightly shade over the seal with a pencil so it is visible on the scanned image.
    • By fax. Fax your application to 651-201-5740. Do not fax it more than once; each application will be processed as a separate request. If the notary uses a raised or embossed seal, instead of a rubber ink stamp, please lightly shade over the seal with a pencil so it is visible on the fax.
    • By mail. Mail your application to:

      Minnesota Department of Health
      Central Cashiering – Vital Records
      P.O. Box 64499
      St. Paul, MN 55164-0499

If you order a certificate from the Office of Vital Records at the Minnesota Department of Health, please allow two weeks for the office to process your request.

Requests for changes or other services in addition to a certificate may take longer. Certificates are mailed USPS  first class postage. The Office of Vital Records offers overnight shipping for an additional fee and expedited processing for an additional fee.

STATUS REPORT (On May 26, 2015)

The Office of Vital Records at the Minnesota Department of Health generally takes up to two weeks to process a request for a birth certificate. Certificates are mailed by regular USPS Mail, unless overnight shipping is requested at an additional fee. Expedited service is also available at an additional fee.

The Office of Vital Records is currently mailing birth certificates from applications received on May 15, 2015.

Expedited requests received on May 21, 2015 also have been mailed.

How do I get a birth certificate?

Regardless of where you go to get a Minnesota certificate, you must complete an application. Use the Birth Certificate Application (Interactive PDF: 346KB/2 pages) to order a certificate. You must be sign and date the application in front of a notary public.

You must meet the legal requirements to get a certified birth certificate.

  • You must complete an application to request a certificate.
  • You must show valid identification.
  • You must sign your application
  • You can get a birth certificate only if you have tangible interest.
  • You must qualify to get a confidential record in addition to having tangible interest.
  • You must pay a fee of $26. If you order more than one copy, each additional copy of the same record is $19. Fees are non-refundable, as per Minnesota Statutes, section 144.226.
  • You will receive a certified “Statement of No Birth Record Found” if you request a certificate and the state or local issuance office cannot identify or find a record using the information you provide.

Payment is required to get a birth certificate and most other vital records documents.

The fees are the same at all issuance offices statewide. Check with the local issuance office for payment options. The Office of Vital Records at the state accepts payment by credit card (MasterCard, VISA, or Discover), check or money order and is deposited upon receipt. 

The Office of Vital Records mails all certificates by first class postage in the USPS. For faster service and shipping, the Office of Vital Records offers expedited processing for an additional fee and overnight shipping for an additional fee. Please see Birth Certificate Application (Interactive PDF: 346KB/2 pages) for more information.

More information

If you have questions about Minnesota birth certificates, email the Office of Vital Records at health.issuance@state.mn.us or call 651-201-5980, or contact your local county issuance office.

Updated 2/23/15Tuesday, May 26, 2015 at 08:31AM