Non-certified Copies of Birth Records

A non-certified copy is a plain paper copy of a birth record, which may be a photocopy of the paper record or an electronic transcript, depending on the date of birth. It does not show an issue date nor an issuance location. It cannot be used for any official purpose, such as school enrollment or applying for a driver’s license or passport.

In person:
You can request a non-certified copy of a birth record in person from the local issuance office in the county where the birth occurred.

By mail or fax:
You can request a non-certified copy for a birth that occurred anywhere in the state by mail or fax from the Office of the State Registrar. The state office does not have walk-in service.

Application for a Non-Certified Birth Transcript (Interactive PDF: 328KB/2 pages)

Information about requesting a non-certified copy (transcript) of a birth record:

  • Anyone can get a non-certified copy of a public birth record.
  • Copies of confidential birth records are available only to certain people. If you request a copy of a confidential birth record, you must sign your application in front of a notary public.
  • If you are the mother on the record, you may request a copy of the record with medical information for births that occurred in 2001 or later. If you want a copy that includes medical information, you must sign your application in front of a notary public.
  • If the notary public uses a raised seal and you want to fax your application, make sure the seal is shaded with a pencil so it can be read on the faxed copy.
  • If you fax your application, do not fax it more than once. Each faxed application will be processed as a separate request.
  • Make sure all boxes on the application are complete. Write “unknown” or “none” as needed.
  • If no birth record can be found, you will receive a Statement of No Birth Record Found.
  • According to Minnesota Statutes, section 144.226, the fee for a non-certified copy of a birth record or a statement that no record can be found is nonrefundable.

Please allow 2-4 weeks for processing.

If you have questions you can email us at health.issuance@state.mn.us.