Birth and Fetal Death Registration Information for Hospital Staff

This web page provides information to hospital staff about the birth and fetal death registration process in Minnesota.

It is the responsibility of the State Registrar to maintain a statewide system of vital statistics, including the electronic registration of all births and deaths that occur in Minnesota according to Minnesota Statutes, sections 144.211-144.227, and Minnesota Rules, chapter 4601.

Of Interest

Birth Registration 101 classes available
If you are new to registering births or have never been formally trained in the Minnesota Registration & Certification (MR&C) system as a birth registrar, register for Vital Records Birth Registration 101 training. MR&C is the web-based application that Minnesota uses to register births and deaths, securely store records, and issue birth and death certificates.

Birth Registration 101 is a half-day class that helps new birth registrars learn about their role and responsibilities in Minnesota’s vital records program. The class combines classroom lecture, system hands-on practice, and discussion.

Participants will gain a solid understanding of the rules and regulations that guide birth registration, information about birth record data elements and their importance to public health, requirements for the birthing facility and for them as users of the statewide vital records system MR&C, and helpful resources.

The Office of Vital Records (OVR) offers Birth Registration 101 periodically throughout the year. Birth 101 is presented by the OVR Field Services Representatives and other subject-matter experts.

Please choose one of the training sessions:

• Tuesday, November 10 from 8 a.m.-Noon

• Thursday, November 12 from Noon-4 p.m.

Both sessions will be held at the MDH Orville L. Freeman Building, 625 Robert Street North, St. Paul, Minn. 55155-2538.

There is no cost for the course. Refreshments and all training materials are included with your registration. You are responsible for your transportation and parking expenses.

Get approval from your manager or facility to attend. To register, email and include CLASS in the subject line or, contact the OVR MR&C Helpline at 651-201-5993 or 1-888-692-2733. Once OVR confirms your registration, you’ll receive additional class information by email. .

Minnesota eVitals Initiative
The Minnesota Department of Health’s Office of Vital Records (OVR) recently collaborated with national and other Minnesota state agencies to test and evaluate secure, automatic data exchange from electronic health records to birth records. The goal of this initiative is to improve the accuracy and timeliness of birth data used for public health.

This innovative project used internationally recognized standards to move selected birth data directly from the source at a hospital to the birth record at the state, without requiring a person to review and enter data into a separate system. We are grateful for the support of the advisory group and for the foresight and intensive assistance we received from Unity Hospital in Fridley and Essentia Health.

A detailed description of this project and findings are available in: Minnesota e-Birth Records Project: Assessing Readiness for e-Birth Records Standards(CDC/NCHS) (PDF: 1.07MB/81 pages). A progress update on recent activities to improve the readiness of e-Birth records standards since the publication of the original report in April 2014 may be found here: Minnesota Readiness Assessment Addendum Report (PDF: 222KB/11 pages).