Death Registration Information for Funeral Directors and Staff

Death Registration Information for Morticians and Staff

Minnesota Vital Records Program

In Minnesota, the State Registrar maintains the statewide vital records program and the Minnesota Registration & Certification System (MR&C). MR&C is used to electronically register deaths, fetal death reports and births that occur in the state and issue certified copies of death and birth certificates to eligible requesters.

Morticians and funeral home staff are responsible for registering accurate and complete records of death. The death certificate is a permanent legal record of the fact and cause of death. Death certificates are needed by families to settle the affairs of their loved one and to obtain insurance, veterans' and retirement benefits. As a service to the decedent’s family, the mortician should prepare an accurate death record. This responsibility makes the mortician the anchor of this country’s death registration system.
In the United States, the legal authority to register deaths lies within 57 jurisdictions (50 states, 2 cities and 5 territories). Death record information from the 57 jurisdictions is shared with the National Vital Statistics System (NVSS) at the Centers for Disease Control and Prevention (CDC) and is used to compile national mortality statistics which inform a variety of medical and health-related research efforts. Local and state public health agencies use information from the death record to assess community health status and for disease surveillance (e.g., drug overdose deaths, influenza and other infectious diseases).

 

What's New?

Essentia Health to initiate death records by registering medical information first

The month-long effort starting November 20, 2017 will test the feasibility of initiating a death record by registering cause of death (COD) information before fact of death (FOD). Essentia Health staff will use a new “Enter cause of death” function in MR&C to file COD as soon as possible. OVR hopes that a “cause of death first” process proves to be as functional and timely (if not more timely) for complete death registration as the current method of "fact of death first".

Read "Essentia Health to initiate death records by registering medical information first" in November 2017 Vital Records News  for more information.

Complete death record – when cause of death filed first (PDF) shows screen shots of what funeral staff will see after completing the Basic Information page, and tips and instructions for use during the pilot.

For more information about the Essentia Health Pilot Project, please contact the OVR Help Desk at 651-201-5993 or health.MRCAdmin@state.mn.us.

Legislative change effective May 19, 2017:

Minnesota Statutes 2016, section 144.213, subdivision 1, is amended to read:

Subdivision 1. Creation; state registrar; Office of Vital Records. The commissioner shall establish an Office of Vital Records under the supervision of the state registrar. The commissioner shall promulgate rules for the collection, filing, and registering of vital records information by the state registrar, physicians, advanced practice registered nurses, physician assistants, morticians, and others. Except as otherwise provided in sections 144.211 to 144.227, rules previously promulgated by the commissioner relating to the collection, filing and registering of vital records shall remain in effect until repealed, modified or superseded by a rule promulgated by the commissioner.

Minnesota Rules, part 4601.1800, shall be modified to read as follows until the commissioner of health can revise the rule under Minnesota Statutes, chapter 14:

"Cause of death information for each death that occurs in Minnesota may be provided only by a physician, advanced practice registered nurse, physician assistant, coroner, or medical examiner. The physician, advanced practice registered nurse, or physician assistant who provides the cause of death must be the physician, advanced practice registered nurse, or physician assistant who was present at the time of death; the physician, advanced practice registered nurse, physician assistant, or an associate of the physician, advanced practice registered nurse, or physician assistant who provided medical treatment for the deceased before death; or a physician, advanced practice registered nurse, or physician assistant who has direct knowledge of the circumstances and cause of death and has access to the medical record of the deceased. Cause of death information must be provided to a registrar according to parts 4601.0100 to 4601.2600."



Statutory Authority:

Minnesota Statutes, sections 144.211-144.227 and Minnesota Rules, chapter 4601.

Friday, November 17, 2017 at 11:29AM