Requirements for documents submitted to support the amendment of a death record

Minnesota Rules, parts 4601.2100 and 4601.1100

One document is required to add missing information or change existing information. Each document must be:

Applicable
Authorized
Readable
Reliable
Valid

Applicable
Each document must support the requested amendment by showing the requested new information. Each document must link to the death record by listing or showing information on the death record that is not to be changed such as name, birth date, date of death, or a spouse's name.

Authorized
Each document must indicate the date and by whom the original document was made. Documents created by individuals are not accepted unless the document is submitted to change the date or place of death and the document is a notarized statement from a person who was present at the death and can verify the accuracy of the requested change.

Readable
Each document must be legible. Each document must be in English or submitted with a notarized English translation by a qualified or certified translator.

Reliable
Each document must be without any sign of erasure, alteration, or change of pertinent information.

Valid
Each document must be an original document, a certified copy, or must be authenticated. To have a document authenticated, ask the entity that created the document to write a letter on their letterhead stating that the document is a true and accurate copy of the information in their records. The letter must be signed and dated.