Local Issuance Offices - MDH

Information for Local Issuance Offices

The Office of Vital Records oversees and maintains a reliable statewide system to register, certify, and report vital events. The office works with important partners such as hospitals and funeral establishments to document births and deaths. The state, together with local county vital records offices, provides customer service and assures that birth, death, and fetal death certificates, and other vital record documents, are issued conveniently and without delay.

Our work informs public health and improves lives. Together, we make a difference!

What's New?

Vital Records Training for Issuance Officers: Safe and Secure Services

Safe and Secure Services is a professional development opportunity for vital records staff who serve at the local level. This educational event satisfies the statutory requirement of security training for staff who are part of the Minnesota vital records system including users of the statewide electronic application, Minnesota Registration & Certification (MR&C). The day-long event will focus on security and fraud prevention, certificate issuance, service delivery, and news and information related to the responsibilities and activities of the local registrar. Participants will also have the option to learn about vital record security paper firsthand with a personal tour and discussion at the Northstar facility where Minnesota’s certificate paper is produced. Subject-matter-experts from the Minnesota Historical Society State Archives, geneaology, the printing and paper industry, U.S. Federal Agencies (TBD from Secret Service, Border Patrol, FBI, INS), the Minnesota Department of Health, and the Office of Vital Records will present information throughout the day in plenaries and breakout sessions.

  • Monday, November 14, 2016
  • 8:30 a.m.- 4:00 p.m.
  • DoubleTree by Hilton Hotel Minneapolis North
  • 2200 Freeway Boulevard, Brooklyn Park, MN 55430


Register online using Minnesota Department of Health Event Registration. Registration is open until November 10. Payment by check or credit card is preferred. Cash, in the exact amount, will be accepted if no other payment method is possible. Advance registration is preferred for planning and catering needs. The Office of Vital Records will work to accommodate your registration needs.

Answers to frequently asked questions

  • This training is highly recommended but not mandatory.
  • New local issuance office staff are encouraged to attend.
  • The November 14th training will not be offered as a Webinar. Some of the material covered will be posted on these web pages following the training session.
  • The next training opportunity will be Monday, February 6, 2017 prior to, but not part of the MACO conference in Bloomington, MN.
  • Other questions?

    Please contact the Office of Vital Records at 651-201-5998 or email health.MRCAdmin@state.mn.us if you have questions about the event, or see the October 17, 2016 GovDelivery Training Notice: Vital Records Training for Issuance Officers: Safe and Secure Services.



    Statutory Authority:
    Minnesota Statutes, sections 144.211-144.227 and Minnesota Rules, chapter 4601.