Information for Local Issuance Offices

The Office of Vital Records oversees and maintains a reliable statewide system to register, certify, and report vital events. The office works with important partners such as hospitals and funeral establishments to document births and deaths. The state, together with local county vital records offices, provides customer service and assures that birth, death, and fetal death certificates, and other vital record documents, are issued conveniently and without delay.

Our work informs public health and improves lives. Together, we make a difference!

What's New?

Security Paper

August 31, 2015: A vendor to supply certificate paper under contract to vital record issuance offices across Minnesota will be identified soon. The Office of Vital Records (OVR) is working with the Minnesota Department of Administration to solicit a vendor through a request for proposal. Previous attempts did not result in an award. OVR expects to have a new contract in place by mid-September.

the meantime, OVR was approved to place an immediate print order with a vendor that can meet all of the specifications that will be required for paper printed under the new contract. OVR identified issuance offices that had a two-month or less reserve of security paper and placed a one-time order for paper on their behalf. The vendor will print the certificates and number them with the appropriate office prefixes and document control number ranges. The vendor will ship the orders directly to the offices and OVR will issue invoices for the paper supplied later in September.

OVR continues to monitor the supply and is confident that with the emergency print order, all offices will be able to meet the anticipated demand for birth and death certificates. Service delivery and fulfillment of customer requests should continue without interruption. OVR will share more information about the contract as soon as it is in place.

Please hold all orders for security paper until further notice. Contact the Minnesota Department of Health, Office of Vital Records, Molly Crawford, if you have questions.

 

2015 Vital Records Training for County Issuance Professionals
The Office of Vital Records (OVR) is applying an innovative approach to the required annual training for county issuance professionals. Instead of the traditional class-room/lecture style trainings offered regionally, OVR will meet statewide educational needs differently this year. OVR is introducing a training package that:

  • combines self-assessment with independent training
  • collects information about each county issuance office and the staff
  • provides new information and updates on policies and procedures
  • allows flexibility with time to complete the training and submit data while never leaving the office

This approach will reduce costs, eliminate travel time for everyone, and maximize resources. It will satisfy the training requirements and goals and provide data to inform future trainings and inspire new learning opportunities. The training package will distributed in early October and completed packages will be due any time before December 1, 2015.

Field Services staff will use the data collected through this new approach to create new county issuance training to meet both new and advanced user needs. OVR expects to offer traditional training in the future. Check back for updates about county and local issuance training soon.

Statutory Authority:
Minnesota Statutes, sections 144.211-144.227 and Minnesota Rules, chapter 4601.