Information for Local Issuance Offices

It is the responsibility of the State Registrar to maintain a statewide system of vital statistics, including the electronic registration and certification of all births and deaths that occur in Minnesota according to Minnesota Statutes, sections 144.211-144.227, and Minnesota Rules, chapter 4601.

This website is dedicated to providing information to local issuance offices about vital records in Minnesota.

What's New?

2014 Vital Records Training for County Issuance Professionals

The Minnesota Department of Health Office of Vital Records is offering 10 half-day vital records training sessions throughout the state.
The sessions are free and space is limited so registration is required. Sign up online for any of the sessions at 2014 Vital Records Training Registration
Sessions include:

  • Welcome and vision for Minnesota vital records from Molly Crawford, State Registrar
  • Information about paternity establishment, including Recognition of Parentage, and, how you can provide better customer service to unmarried parents - Lindsay Daraitis from MN Department of Human Services
  • Topics presented by Office of Vital Records Field Representatives, including:
    • Data practices
    • Tangible interest
    • Acceptable ID
    • Security and fraud prevention
    • Certificates/Security Paper
    • Document Control Number Clean Up - clean up challenge and reporting
    • Supporting documentation and record amendments, replacements,  and corrections
    • MR&C tips (differences in what users can view/enter, new features, next steps)
    • Helpful resources
  • Emerging opportunities and issues
  • Time for discussion and Q&A
  • Session materials

Choose a training session and register online. Contact us at 651-201-5993 or 1-888-692-2733 with questions.

Day/Date

Time

Location

Address

Tues       9/9/14

1-4:30

Olmsted County License Center

151 Fourth Street SW
Rochester, 55904

Thur     9/18/14

9-12:30

MDH District Office (Duluth)

11 East Superior Street, Suite 210
Duluth, 55802

Thur
9/18/14

1-4:30

MDH District Office (Duluth)

11 East Superior Street, Suite 210
Duluth, 55802

Tues    9/23/14

9-12:30

Scott County Recorder’s Office

200 Fourth Avenue W
Shakopee, 55379

Thur     10/2/14 

12:30-4

MDH District Office (Bemidji)

705 Fifth Street NW, Suite A
Bemidji, 56601

Fri        10/3/14 

9-12:30

Crow Wing County
Treasurer’s Office

326 Laurel Street
Brainerd,  56401

Tues     10/7/14

12:30-4

MDH District Office (Marshall)

1400 E Lyon Street          
Marshall, 56258

Wed     10/8/14

9-12:30

MDH District Office (Marshall)

1400 E Lyon Street          
Marshall, 56258

Wed   10/22/14

9-12:30

MDH District Office (St. Cloud)

333 West Division Street, Suite 212
St. Cloud, 56301

Thur  10/23/14

1-4:30

Anoka County Ramsey
Municipal Center

7550 Sunwood Drive NW
Ramsey, 55303

MR&C Update – effective July 1st
To improve system security, MR&C birth, death, and fetal death record search returns will change. Summaries will be automatically viewable only when a search results in one record.  Search results that potentially identify more than one record will display a list of all records matching the search criteria. The summary screen will display only after the user selects a record by clicking on the subject name.

  • PROCESS CHANGE – The record summary screen will be automatically viewable only when a search results in a single record. Searches with more than one result will require the user to select the appropriate record from a list before the summary screen will be viewable.

State file numbers can be entered in upper or lower case. (e.g. 2014-mn-000000). A recent table upgrade temporarily forced  users to enter upper case state abbreviations; this flexibility has been restored. You may not notice a difference, only certain users were affected.

  • PROCESS CHANGE – probably none for most users.

Security Paper for Birth and Death Certificates
The Minnesota Department of Health contracts with a vendor to supply security paper that meets strict requirements for printed vital record certificates. The contract assures that the Office of Vital Records and all Minnesota county issuance offices use the same paper so that all vital records certificates are uniform regardless of where they are printed and issued.

Counties place orders directly with the vendor by using an order form and following instructions.