Requirements for documents submitted to support the amendment of a birth record
Minnesota Rules, part 4601.1100
Two documents are required to correct or change existing information; one document is required to add missing information. Each document must be:
Applicable
Authorized
Established
Readable
Reliable
Valid
Applicable
Each document must support the requested amendment by showing the requested
new information. Each document must link to the original birth record by showing
on the document and on the birth record information that is not to be changed.
The link must be a combination of at least two of the following items: last
name, date of birth, place of birth, and the names or partial names of the
parent(s).
Authorized
Each document must indicate
the date and by whom the original document was made. Documents created by individuals
are not accepted unless the document is a notarized statement from a licensed
medical professional who attended the birth.
Established
If registrant is under
7 years old: The documents must have been established one year prior to date
of the request, or within the first year of life. If registrant is 7 years old
or older: The documents must have been established seven or more years prior
to date of the request or within the first three years of life.
Readable
Each
document must be legible. Each document must be in English or submitted with
a notarized English translation by a qualified or certified translator.
Reliable
Each document must be without any sign of erasure, alteration, or change of
pertinent information.
Valid
Each document must be an original document, a certified
copy, or must be authenticated. To have a document authenticated, ask the entity
that created the document to write a letter on their letterhead stating that
the document is a true and accurate copy of the information in their records.
The letter must be signed and dated.
Go to > Supporting documents suggestions and examples
Go to > Requirements Checklist for Amending a Birth Record Without a Court Ordered Directed Change Adobe PDF (24Kb/1pg)
Go to > Requirements Checklist for Amending a Birth Record With a Court Order Adobe PDF (21Kb/1pg)
Go to > Five Common Reasons Why Birth Records Cannot Be Amended