Two documents are required to correct or change existing information; one document is required to add missing information. Each document must be:
Applicable
Authorized
Established
Readable
Reliable
Valid
Applicable
Each document must support the requested amendment by showing the requested
new information. Each document must link to the original birth record by showing
on the document and on the birth record information that is not to be changed.
The link must be a combination of at least two of the following items: last
name, date of birth, place of birth, and the names or partial names of the
parent(s).
Authorized
Each document must indicate the date and by whom the original document was made.
Documents created by individuals are not accepted unless the document is a notarized
statement from a licensed medical professional who attended the birth.
Established
If registrant is under 7 years old: The documents must have been established
one year prior to date of the request, or within the first year of life. If
registrant is 7 years old or older: The documents must have been established
seven or more years prior to date of the request or within the first three years
of life.
Readable
Each document must be legible. Each document must be in English or submitted
with a notarized English translation by a qualified or certified translator.
Reliable
Each document must be without any sign of erasure, alteration, or change of
pertinent information.
Valid
Each document must be an original document, a certified copy, or must be authenticated.
To have a document authenticated, ask the entity that created the document to
write a letter on their letterhead stating that the document is a true and accurate
copy of the information in their records. The letter must be signed and dated.