Requirements for documents submitted to support the amendment of a birth record

Minnesota Rules, part 4601.1100

Two documents are required to correct or change existing information; one document is required to add missing information. Each document must be:

Applicable
Authorized
Established
Readable
Reliable
Valid

Applicable
Each document must support the requested amendment by showing the requested new information. Each document must link to the original birth record by showing on the document and on the birth record information that is not to be changed. The link must be a combination of at least two of the following items: last name, date of birth, place of birth, and the names or partial names of the parent(s).

Authorized
Each document must indicate the date and by whom the original document was made. Documents created by individuals are not accepted unless the document is a notarized statement from a licensed medical professional who attended the birth.

Established
If registrant is under 7 years old: The documents must have been established one year prior to date of the request, or within the first year of life. If registrant is 7 years old or older: The documents must have been established seven or more years prior to date of the request or within the first three years of life.

Readable
Each document must be legible. Each document must be in English or submitted with a notarized English translation by a qualified or certified translator.

Reliable
Each document must be without any sign of erasure, alteration, or change of pertinent information.

Valid
Each document must be an original document, a certified copy, or must be authenticated. To have a document authenticated, ask the entity that created the document to write a letter on their letterhead stating that the document is a true and accurate copy of the information in their records. The letter must be signed and dated.

Updated Tuesday, 16-Nov-2010 12:20:18 CST