Source Water Protection
Plan Implementation Grant
Applications for this grant program are accepted between Friday September 1, 2017 8:00 a.m. and Friday September 29, 2017 at 4:30 p.m.
The Minnesota Department of Health (MDH) announces the availability of funding to support the implementation of source water protection plans. Source water protection plans are either 1) wellhead protection plans that have been approved by MDH under requirements of Minnesota Rules Parts 4720. 5100 to 4720.5590 or 2) surface water intake protection plans that have been endorsed by MDH. The funding for source water protection plan implementation grants is provided under Chapter 91 – H.F. No 707; Art 2; Sec 8 (b) Minnesota Session Laws 2017.
The Clean Water, Land and Legacy Amendment to the Minnesota constitution provides funding to MDH to establish a source water protection implementation grant program. This program will be administered through the Drinking Water Protection section. This notice applies to source water protection plan implementation grants which focus on assisting public water systems (PWS) to implement their source water protection plans. Future grant availability notifications will include the two other categories of grants that constitute the source water protection implementation grant program. These are grants that will help all PWS implement source water protection measures even though they may not have a source water protection plan in place.
The fundamental goal of source water protection is to prevent contamination from entering sources of public drinking water at levels that present a risk to people. Source water protection applies to all types of PWS and is based on requirements in the federal Safe Drinking Water Act and authorities granted to MDH by the state legislature. In Minnesota, source water protection is divided into wellhead protection that focuses on 1) groundwater that is used for public water supply and 2) intake protection that focuses on surface water that is used for public water supply.
The total amount of funding that is available under this notice is $175,000. The minimum amount for any grant is $1,000 and the maximum amount is $10,000. The cap amount will be increased by up to a maximum grant amount of $30,000 if three or more PWS apply jointly.
No cost share is required for receiving a grant and all of the funds that are awarded must be expended by June 30, 2019.
Termination for Insufficient Funding
The State may immediately terminate this grant if it does not obtain funding from the Minnesota Legislature or other funding source. Termination must be by written or fax notice to the Grantee. The State will not be assessed any penalty if the grant is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice.
A source water protection plan implementation grant is intended to support implementation of the drinking water protection measures that are contained in a source water protection plan. Applicants shall look at their wellhead protection plan and refer on the application form to the measure(s) and objective(s) in the plan that will be supported by the grant. Only PWS may apply for a source water protection plan implementation grant but may use funding to support the work of other parties relating to the source water protection plan. A PWS must meet all of the following conditions in order to qualify for a grant:
- The PWS must have a current source water protection plan or extension to the plan
- The PWS is not subject to administrative penalty action from MDH in regard to the Wellhead Protection Rule
- The PWS must have an approved Drinking Water Supply Management Area (DWSMA) and work must take place only in DWSMA(s) that are currently active
- For PWS who were awarded a SWP grant in the past: the PWS has met all of the conditions that were specified in a previous source water protection implementation grant and the previous grant is closed. If conditions of a previous grant of the same type have not been met the PWS is penalized by not being allowed to participate in the next grant cycle
Each eligible PWS can submit only one application per grant program announcement.
Scope of Work
Grant funding is to be used solely to support work that is referenced to one or more measures contained in a source water protection plan. Indirect or administrative costs related to using a source water protection plan implementation grant are not eligible.
No PWS is required to submit two bids/quotes with their grant application, but it is in their best interest to do so whenever it is possible and practical.
A grant application must identify:
- A description of the work that is to be performed
- The entity responsible for completing the work
- The cost of performing the work
- Reference to the page number(s) in the source water protection plan (MDH approved plan or extension, with specific measure number or objective number), not the draft copy) that identifies the source water protection measure(s) to which the work applies
- The outcome or deliverable that will be achieved by conducting the work
- A detailed budget to include an estimated start date for the work to be performed
- If the work is for infrastructure, the application must include a narrative description that demonstrates value in protecting the source of drinking water.
Grant funds will only pay for one potential contaminant source inventory (PCSI) per wellhead protection plan duration (10 years) retroactive back to January 2015. Only one PCSI grant application may be approved for each 10-year plan.
Application Review Process
Applicants may submit a grant application either by mail, email or fax using the form provided by MDH. Applications must be received by our office by Friday September 29, 2017 at 4:30 p.m. Applications must be sent to:
Ms. Kris Wenner
Source Water Protection Grant Coordinator
Minnesota Department of Health
P.O. Box 64975
Saint Paul, Minnesota 55164-0975
Hand deliver between business hours; Monday to Friday between 8:00 a.m. and 4:30 p.m.:
625 Robert Street North
St. Paul, Minnesota 55101
Fax: Attention Kris Wenner (651) 201- 4701
Subject line of email: Attention Kris Wenner
MDH is not responsible for grant applications that are lost in the mail or delayed in electronic transmission. For emailed or faxed applications, it is the responsibility of the applicant to ensure delivery.
Applications received after the deadline will be disqualified from consideration.
Upon receipt, a grant application will be assigned a time and date which will be used to place the grant on the priority for funding list once MDH has determined the minimum score to qualify has been achieved.
You may obtain a copy of the source water protection plan implementation grant application form by:
- Contacting the person listed above
- Downloading the form that is included with this announcement Plan Implementation Grant Application Form http://www.health.state.mn.us/divs/eh/water/swp/grants/implementationap.pdf
Scoring Grant Applications
MDH uses the following methodology to score a source water protection implementation grant application:A source water protection plan implementation grant application must have a minimum score of 5 points in order to be awarded MDH determines the priority of each source water protection measure that is included in a grant application using an internal grant application review criteria. Grant requests that achieve the minimum score to qualify will be placed on a waiting list and funding will be awarded based upon the date placed on the list and availability of grant funds.
5 Points are assigned to a high priority source water protection measure
High priority is assigned to a source water protection measure that does any of the following:
- Expands the PWS capability to effectively manage a high risk potential contamination source that is identified in any of the following:
- A MDH-approved wellhead protection plan or approved extension
- A MDH-endorsed intake protection plan
- Contained in a sanitary survey report that is prepared by the MDH
- Helps meet state wellhead protection rule requirements relating to assessing data elements (geology, well records, land use, parcel boundary, potential contaminant source inventory) that are required as part of wellhead protection plan implementation,
- Increases the PWS capability to manage land-uses within the Drinking Water Supply Management Area (DWSMA),
- Builds cooperation with other PWS and/or governmental units resulting in increased management of a specific type of potential contamination source
- Increases the PWS capability to respond to an interruption of its drinking water supply
- Helps the PWS identify groundwater or surface water contamination that may impact its drinking water supply
3 Points are assigned to a medium priority source water protection measure
Medium priority is assigned to a source water protection measure that does any of the following:
- Expands awareness by property owners within the DWSMA or Inner Wellhead Management Zone (IWMZ) to better manage high risk types of potential contamination sources
- Increases the PWS capabilities to share drinking water protection concerns with regulatory agencies
- Expands the PWS capability to effectively manage a low risk potential contamination source
2 Points are assigned to a low priority source water protection measure
Low priority is assigned to a source water protection measure that does any of the following:
- Increases public awareness for managing potential contamination sources within the DWSMA
- Helps meet MDH rule requirements relating to evaluating source water protection plan implementation
- Increases communication with local and state agencies regarding wellhead protection concerns within the DWSMA or IWMZ
- Recognizes fulfilling the regulations of other governmental units
- Addresses conceptual issues such as a new type of potential contamination source that may be constructed within the DWSMA
Note: MDH reserves the right to consider the application incomplete and to assign zero points if the applicant has not provided enough documentation. Points are assigned on a scale basis and depend on how much detail is provided on the application form.
Trade Secret Information
The source water protection measures that are contained in a source water protection plan have already been reviewed and approved by MDH. Therefore, the scoring serves to prioritize work that will provide the greatest public health benefit that is achieved using public funding. MDH does not anticipate that trade secret information will be compromised as a result of the information presented in a grant application nor documenting the work that is performed and reported under a grant agreement.
MDH will provide written notification to grant applicants of the scoring results after October 10, 2017. Successful applicants will be informed that either 1) they will receive a grant using the amount that has been budgeted for this application period or 2) they are being given priority for funding in the next application period using the time and date that was assigned to their application when it was received by MDH. Applicants may be required to provide additional information for the work to be performed, including a detailed estimate invoice showing specific materials, labor, time, etc.
If awarded a grant, no work should begin until all required signatures have been obtained on the grant agreement, and grantee receives a signed copy of the grant agreement.
Allocation of the Grant Award
The PWS will be reimbursed once the project duties and the grant reporting requirements have been successfully met and MDH is satisfied that the project has been completed according to the terms of the grant agreement.
The PWS has the obligation to pay any third party (contractor) hired for the purpose of completing the work before or immediately after receiving payment from MDH.
Grantee Reporting Requirements
A PWS who receives a source water protection implementation grant must report the results of each work item that is funded by providing all of the following information:
- The results of performing the work that is described in the grant application
- The total amount of grant funds that were expended to perform each work item
- A summary of the costs that are attributed to performing each work item
Additional requirements will be listed in the grant agreement, based on the nature of the project.
Questions regarding grant application should be directed to:
Source Water Protection Grant Coordinator
Telephone: (651) 201-4696