Source Water Protection
Plan Implementation Grant
Request for Proposal and Application Form
Applications for this grant program are accepted between
Thursday, September 1, 2016 and Friday, September 30, 2016 at 2:30 PM Central Daylight Time (CDT)
The Minnesota Department of Health (MDH) announces the availability of funding to support the implementation of source water protection plans. Source water protection plans are either 1) wellhead protection plans that have been approved by the Minnesota Department of Health under requirements of Minnesota Rules Parts 4720. 5100 to 4720.5590 or 2) surface water intake protection plans that have been endorsed by the Minnesota Department of Health. The funding for source water protection plan implementation grants is provided under Chapter 2S. F. No. 1; Art. 2; Sec. 8 (b) Minnesota Session Laws 2015.
The Clean Water, Land, and Legacy Amendment to the Minnesota constitution provides funding to the Minnesota Department of Health to establish a source water protection implementation grant program. This program will be administered through the Drinking Water Protection Section. This notice applies to source water protection plan implementation grants which focus on assisting public water systems to implement their source water protection plans. Future grant availability notifications will include the two other categories of grants that constitute the source water protection implementation grant program - these are grants that will help all public water systems implement source water protection measures even though they may not have a source water protection plan in place.
The fundamental goal of source water protection is to prevent contamination from entering sources of public drinking water at levels that present a risk to people. Source water protection applies to all types of public water systems and is based on requirements in the federal Safe Drinking Water Act and authorities granted to the Minnesota Department of Health by the state legislature. In Minnesota, source water protection is divided into wellhead protection that focuses on 1) groundwater that is used for public water supply and 2) intake protection that focuses on surface water that is used for public water supply.
The total amount of funding that is available under this notice is $175,000. The minimum amount for any grant is $1,000, and the maximum amount for any grant is $10,000.
No cost share is required for receiving a grant and all of the funds that are awarded must be expended by June 30, 2018.
Termination for insufficient funding
The State may immediately terminate this grant if it does not obtain funding from the Minnesota Legislature, or other funding source. Termination must be by written or fax notice to the grantee. The State will not be assessed any penalty if the grant is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice.
EligibilityA source water protection plan implementation grant is intended to support implementation of the drinking water protection measures that are contained in a source water protection plan. Applicants shall look at their wellhead protection plan and refer on the application form to the measure(s) and objective(s) in the plan that will be supported by the grant. Only public water systems may apply for a source water protection plan implementation grant but may use funding to support the work of other parties relating to the source water protection plan. A public water system must meet all of the following conditions in order to qualify for a grant:
- The public water system (PWS) must have a current source water protection plan or extension to the plan;
- The public water system is not subject to administrative penalty action from MDH in regard to the Wellhead Protection Rule.
- The public water system must have an approved Drinking Water Supply Management Area (DWSMA) and work must take place only in DWSMAs that are currently active.
- For public water systems who were awarded a source water protection (SWP) grant in the past: the public water system has met all of the conditions that were specified in a previous SWP implementation grant and the previous grant is closed. If conditions of a previous grant of the same type have not been met, the PWS is penalized by not being able to participate in the next grant cycle.
Each eligible public water system can submit only one application per grant program announcement.
Scope of Work
Grant funding is to be used solely to support work that is referenced to one or more measures contained in a source water protection plan. Indirect or administrative costs related to using a source water protection plan implementation grant are not eligible.A grant application must identify:
- A description of the work that is to be performed;
- The entity responsible for completing the work;
- The cost of performing the work;
- 2 bids for any procurement/acquisition of services;
- Reference to the page number(s) in the source water protection plan (MDH approved plan or extension, NOT the Draft Copy) that identifies the source water protection measure(s) to which the work applies;
- The outcome or deliverable that will be achieved by conducting the work; and
- A detailed budget to include and estimated start date for the work to be performed.
Application Review Process
Applicants may submit a grant application either by mail, email or fax using the form provided by the Minnesota Department of Health. Applications must be received by our office by 2:30 PM CDT on Friday, September 30, 2016.
Applications must be sent to:
SWP Grant Coordinator
Minnesota Department of Health
Attention: Kris Wenner
P.O. Box 64975
Saint Paul, Minnesota 55164-0975
625 Robert Street North
St. Paul, Minnesota 55101
Fax: (651) 201- 4701 (Attn: Kris Wenner)
The Minnesota Department of Health is not responsible for grant applications that are lost in the mail or delayed in electronic transmission. For emailed or faxed applications, it is the responsibility of the applicant to ensure delivery.
Applications received after the deadline will be disqualified from consideration.
Upon receipt, a grant application will be assigned a time and date which will be used to place the grant on the priority for funding list once the Minnesota Department of Health has determined the minimum score to qualify has been achieved.
Application formYou may obtain a copy of the source water protection plan implementation grant application form by:
- contacting the person listed above;
- downloading the form that is included with this announcement
- Plan Implementation Grant Application Form (Word Document) or
- downloading the form from the Drinking Water Protection: Forms - Source Water Protection
Scoring Grant Applications
The Minnesota Department of Health uses the following methodology to score a source water protection (SWP) implementation grant application:
A source water protection plan implementation grant application must have a minimum score of 5 points in order to be awarded. The Minnesota Department of Health determines the priority of each SWP measure that is included in a grant application using an internal grant application review criteria. Grant requests that achieve the minimum score to quality will be placed on a waiting list and funding will be awarded based upon the date placed on the list and availability of grant funds.
5 Points are assigned to a high priority source water protection measureHigh priority is assigned to a source water protection measure that does any of the following:
- expands the public water system’s capability to effectively manage a high risk potential contamination source that is identified in any of the following:
- an MDH-approved wellhead protection plan or approved extension;
- an MDH-endorsed intake protection plan; or
- contained in a sanitary survey report that is prepared by the MDH
- helps meet state WHP rule requirements relating to assessing data elements (geology, well records, land use, parcel boundary, potential contaminant source inventory [PCSI]) that are required as part of WHP plan implementation,
- increases the public water system’s capability to manage land-uses within the Drinking Water Supply Management Area (DWSMA),
- builds cooperation with other PWSs and/or governmental units resulting in increased management of a specific type of potential contamination source,
- increases the public water systems capability to respond to an interruption of its drinking water supply, or
- helps the public water system identify groundwater or surface water contamination that may impact its drinking water supply.
3 Points are assigned to a medium priority source water protection measureMedium priority is assigned to a SWP measure that does any of the following:
- expands awareness by property owners within the DWSMA or IWMZ to better manage high risk types of potential contamination sources,
- increases the public water system’s capabilities to share drinking water protection concerns with regulatory agencies, or
- expands the public water system’s capability to effectively manage a low risk potential contamination source.
2 Points are assigned to a low priority source water protection measureLow priority is assigned to a source water protection measure that does any of the following:
- increases public awareness for managing potential contamination sources within the DWSMA or IWMZ,
- helps meet MDH rule requirements relating to evaluating source water protection plan implementation,
- increases communication with local and state agencies regarding WHP concerns within the DWSMA or IWMZ,
- recognizes fulfilling the regulations of other governmental units, or
- addresses conceptual issues such as a new type of potential contamination source that may be constructed within the DWSMA or IWMZ.
- the results of performing the work that is described in the grant application
- the total amount of grant funds that were expended to perform each work item
- a summary of the costs that are attributed to performing each work item.
Note: MDH reserves the right to consider the application incomplete and to assign zero points if the applicant has not provided enough documentation. Points are assigned on a scale basis and depend on how much detail is provided on the application form.
Trade secret information
The source water protection measures that are contained in a source water protection plan have already been reviewed and approved by the Minnesota Department of Health. Therefore, the scoring serves to prioritize work that will provide the greatest public health benefit that is achieved using public funding. The Minnesota Department of Health does not anticipate that trade secret information will be compromised as a result of the information presented in a grant application nor documenting the work that is performed and reported under a grant agreement.
The Minnesota Department of Health will provide written notification to grant applicants of the scoring results after October 28, 2016. Successful applicants will be informed that either 1) they will receive a grant using the amount that has been budgeted for this application period or 2) they are being given priority for funding in the next application period using the time and date that was assigned to their application when it was received by the Minnesota Department of Health. Applicants may be required to provide additional information for the work to be performed, including a detailed estimate invoice showing specific materials, labor, time, etc.
If awarded a grant, NO work should begin until ALL required signatures have been obtained on the grant agreement, and grantee receives a signed copy of the grant agreement.
Allocation of the grant award
The public water system will be reimbursed once the project duties and the grant reporting requirements have been successfully met and MDH is satisfied that the project has been completed according to the terms of the grant agreement.
Grantee reporting requirementsA public water system who receives a source water protection implementation grant must report the results of each work item that is funded by providing all of the following information:
Additional requirements will be listed in the grant agreement, based on the nature of the project.
Questions regarding grant application should be submitted by 2:30 p.m. and be directed to:
SWP Grant Coordinator