Family Home Visiting 2002 Billing Invoice Form Instructions
To guarantee payment, invoices must be received by:
October 20 for services provided July 1 through September 30;
January 20 for services provided October 1 through December 31;
April 20 for services provided January 1 through March 30; and
July 20 for services provided April 1 through June 30
Program Costs - Includes expenditures made to implement or support program activities. Expenditures can include salary and fringe benefits for staff directly involved in program activities. It also can include actual costs of such things such as training materials, conference registration, mileage, outreach activities, or purchase of a computer. Patient medical care, capital improvements or alterations, cash assistance paid directly to clients, childcare or client transportation, or any cost not directly related to the grant CANNOT be reimbursed.
Administrative Costs - Costs that represent the expenses of doing business that are not easily identified with the program but are necessary for the general operation of the organization and the conduct of activities it performs. Examples of such expenses include accounting, human resources, general agency administration, and costs to operate and maintain facilities. Administrative costs can be computed as an indirect cost rate or through a cost allocation plan. Administrative costs cannot exceed 15 percent or agencies standard cost whichever is lower. Administrative costs can only be incurred on expenditures.
For ALL Subcontracts
- For services contracted to, and delivered by non-government or non-school district agencies, report ALL expenditures under Program Costs.
- For services contracted to, and delivered by a government agency, including a Tribal Government, or a school district, report the expenditures under the appropriate invoice category. All administrative costs expanded under the subcontract should be included under the Administrative Cost category on the invoice. All other expenditures should be included under Program Costs.
Total Expenditures - The total of the costs incurred within each column.