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2013 HuBERT Hints

MN WIC Program

May 2013 HuBERT Hints #1(PDF: 316KB/6 pages)

Important!

  • Did You Reset Your Local Reference Data?

Important Dates

  • Wednesday, May 1, 2013 - New Banking Contractor Begins Processing Benefits Issued
  • Wednesday, May 1, 2013 - 2.18.06 Release Document and Mid-certification Assessment (MCA) Training Modules Available on MDH WIC Website
  • Monday, May 27, 2013 - Memorial Day (CSC Help Desk Will Be Unavailable)
  • Wednesday, May 29, 2013 8:00 – 10:00 AM - WebEx Review of 2.18.06 Release Doc
  • Thursday, May 30, 2013 1:30 – 3:30 PM  WebEx Review of 2.18.06 Release Doc
  • Saturday, June 1, 2013  Installation of Release 2.18.06 on Production

Identified Bugs/Issues in HuBERT

  • System is Incorrectly Assigning Risk Factor 121 (Short Stature) for Children with Height/Age Percentile of NA (NIN-257)
  • Unduplicated Reported Participation by Category/Breastfeeding Amt and Ethnicity/Race (Calendar Year) Report (CLD035) Not Showing C/O Headers when Run for Previous Months (NIN-12)

Tips, Guidance & Best Practices

  • Do NOT Type into Fixed Nighttime Location Field on Demographics
  • General Information about Using Appointment Reminder E-Mails in HuBERT

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April 2013 HuBERT Hints #3 (PDF: 135KB/4 pages)

NOTE: Most of the content of this HuBERT Hints is the same as was provided in the April 2013 #2. These are important reminders. However, we have also included new information about two training modules for Release 2.18.06.

Important Dates

  • Wednesday, May 1, 2013

  • MUST Reset Local Reference Data to Ensure Correct Bank Routing and Account Numbers

  • Type of Medical Home Field Inactive

  • 2.18.06 Release Document & Mid-certification Assessment Modules Available on Website

    • Release 2.18.06

    • Timeline for Release 2.18.06, Training Materials, and WebEx Review Sessions

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    April 2013 HuBERT Hints #2 (PDF: 264KB/6 pages)

    Important Dates

    • Saturday, April 13, 2013 - New Medical Formula Added to HuBERT (Nepro)
    • Wednesday, May 1, 2013

  • MUST Reset Local Reference Data to Ensure Correct Bank Routing and Account Numbers

  • Type of Medical Home Field Inactive

  • 2.18.06 Release Document & Mid-certification Assessment Modules Available on Website

    • Release 2.18.06

    • Timeline for Release 2.18.06, Training Materials, and WebEx Review Sessions

    Tips, Guidance & Best Practices

    • Pseudo-Certs and Risk Factors Assigned during Nutrition Assessment
    • Contact MN Help Desk for Assistance

    Formula

    • Formula Changes Tentatively Planned for Mid-May
    • Page 6: Nepro

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    April 2013 HuBERT Hints #1 (PDF: 123KB/4 pages)

    Tips, Guidance & Best Practices

    • Pregnant Women Who Are Breastfeeding
    • Nutrition Assessment Questions for Breastfeeding Women

    Identified Bugs/Issues in HuBERT

    • Unable to Complete Certification Due to Initial Contact Consignment Error Reached – RESOLVED (NIN-235)
    • CORRECTION to “What You Should Do”: Object Reference Error Occurs when Food Prescription Has Two Formulas and Editing the Second Formula Selected (NIN-99/SVN-105)
    • System Calculates Termination Date Incorrectly when Changing Breastfeeding (BF) Woman to Non-Breastfeeding (NBF) during the Month the Infant Turns 6 Months Old when the Change Is Made on or after the Infants 6-Month Birthday(EGT-27)

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    March 2013 HuBERT Hints #3 (PDF: 141KB/4 pages)

    Important Dates

    • Sunday, March 31, 2013 - Changes to HuBERT

  • Income

  • Juice

  • Beans

  • Addition of "SNAP benefits" as an Answer to Nutrition Assessment Question

    • Tips, Guidance & Best Practices

    • Explaining Prorated Food Packages to Participants

    Identified Bugs/Known Issues in HuBERT

    • Object Reference Error Occurs when Food Prescription Has Two Formulas and Editing the Second Formula Selected (NIN-99/SVN-105

    Reports

    • Update on Infoview Ad-Hoc Reporting Tool

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    March 2013 HuBERT Hints #2 (PDF: 335KB/6 pages)

    Important Dates

    • Friday, March 15, 2013 - Quarterly Benefit Stock Orders Due
    • Saturday, March 16, 2013 - Installation of Patch Release 2.17.08 and Changes to HuBERT
    • Thursday, March 21, 2013 - End-of-Month (EOM) Reports Available for February 2013 Reports

    Release

    • Installation of Patch Release 2.17.08 in Production and Changes to HuBERT

    Identified Bugs/Known Issues in HuBERT

    • When Plotting Measurements on Growth Grids for Age, System is Incorrectly Age-Adjusting Infants and Children Under 2 Years Old when VOC Certification or Unknown Birth Criteria Checkbox Has Been Selected in Health Information (SVN-142)
    • Certification History Tab Is Displaying Pseudo-Cert Information Resulting in Signatures Not Displaying on Certification Details (EGT-16)
    • Contact Type Clearing in Initial Contact when Comment Added on Different Date than Initial Contact (EGT-68)

    Reports

    • EOM Will Be Slightly Delayed Due to Installation of Patch Release 2.17.08 in Production

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    March 2013 HuBERT Hints #1 (PDF: 497KB/5 pages)

    Important Dates

    • Sunday, March 10: Day Light Savings - Set Your Clocks Forward 1 Hour

    Release

    • Patch Release 2.17.08 Tentatively Scheduled for March 16th

    Identified Bugs/Known Issues in HuBERT

    • A Two-Day Set of Benefits that Overlap Previous Benefit Set Is Incorrectly Being Suggested when Issuing Early for March (SVN-140)

    Reports

    • Changes to MEMBER and HOUSEHOLD Tables Will Affect Ad-Hoc Reports

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    Feburary 2013 HuBERT Hints #3 (PDF: 497KB/7 pages)

    Tips, Guidance & Best Practices

    • "(64 oz.) or 4 (14 to 16 oz.) WIC-allowed Canned Beans" Food Item Inactive as of March 31, 2013
  • Revised Late Issuance Flow Chart (on pages 6-7)
    • New Standards for Passwords
    • Reminder about Requirements for Initial Contact Dialog

    Identified Bugs/Known Issues in HuBERT

    • Random "Unhandled Exception Error" Referencing Session Timeout is Occurring (SVN-138)
    • "Violation of PRIMARY KEY" Error Sometimes Occurs when Demographics Information is Changed and the User Attempts to Exit the Screen (SVN-137)
    • Year-To-Date Participation and Outlays Report (FIN017) is Not Accurate (SVN-136)
    • Growth Grids for Women: Object Reference Error and Grids Don’t Display (SVN-133)
    • Resource Not Displaying When the Appointment Listing for Date is Printed by Resource (SVN-134)

    Reports

    • Ad-Hoc #25: Mid-Certifications for Children

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    Feburary 2013 HuBERT Hints #2 (PDF: 373KB/4 pages)

    Important Dates

    • Saturday, February 23, 2013 - Release 2.17.07 Installed on Production
    • Tuesday, February 26, 2013 - Training Database Unavailable

    Release 2.17.07

    • Version Number (Reminder)

    Tips, Guidance & Best Practices

    • Purpose of "Valid benefits are still available..." Message that Displays before Certification
    • Emergency Benefit Stock Orders Can Now Be Submitted On-Line via the Benefit Stock Order Form

    Training

    • Three Updated Training Modules
    • Structured Exercises Revised

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    Feburary 2013 HuBERT Hints #1 (PDF: 373KB/8 pages)

    Important Dates

    • Saturday, February 9, 2013 - Changes to Formula in HuBERT
    • Monday, February 18, 2013 - President’s Day - MN Help Desk Is Available
    • Saturday, February 23, 2013 - Release 2.17.07 Installed on Production

    Release 2.17.07

    • Version Number
    • Answers to Questions from the 2.17.07 Release Document WebEx Review

    Tips, Guidance & Best Practices

  • Able to Issue Benefits to Infant Who Already Received Benefits for 6-Month Fully BF Food Package
    • Using Issue Benefits Versus Add/Replace to Re-Issue Voided Benefits
    • Calculation of Weeks Gestation by HuBERT vs. Using Gestation Wheels
    • Issuing Late Benefits before Recertifying Children (Flow Chart on Page 7)

    Hardware

    • New Printers (ST9612) Will Use Toner Cartridges Faster than the Older Model ST9512 Printers

    Formula

    • Changes to Existing Formulas
    • PurAmino DHA & ARA (Table on Page 8)

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    January 2013 HuBERT Hints #2 (PDF: 153KB/6 pages)

    Important Dates

    • Friday, January 18, 2013 - 2.17.07 Release Doc Available on MDH WIC Website
    • Monday, January 21, 2013 - Martin Luther King Day – MN Help Desk Is Available
    • Thursday, January 31, 2013 - WebEx Review of Release Document
    • Friday, February 1, 2013 - WebEx Review of New Nutrition Assessment (VENA) Tab Functionality
    • Monday, February 4, 2013 - WebEx Review of New Nutrition Assessment (VENA) Tab Functionality
    • Saturday, February 23, 2013 - Release 2.17.07 Installed on Production

    Release 2.17.07

    • Timeline for Release 2.17.07, Training Materials, and WebEx Review Sessions

    Tips, Guidance & Best Practices

    • Can Create Manual Food Package if System Unable to Create Default Food Package

    Hardware

    • New Printers (ST9612) Will Use Toner Cartridges Faster than the Older Model ST9512 Printers

    Reports

    • Reminders about Report Requests from Local Agencies

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    January 2013 HuBERT Hints #1 (PDF: 153KB/5 pages)

    Important Dates

    • Tuesday, January 1, 2013 - New Formulas Added to HuBERT
    • Monday, January 21, 2013 - Martin Luther King Day – MN Help Desk Is Available

    Tips, Guidance & Best Practices

  • Make Sure to Select the Correct Answer on the Certification WIC Category Message When Certifying Postpartum Women – Potential Arithmetic Overflow Error if Wrong Pregnancy Linked to New Postpartum Record – from November 2012 HuBERT Hints #1 – with additional information about how to resolve issue

    • Formula

    • Page 4: Elecare for Infants
    • Page 5: Gerber Good Start Premature 20 Cal RTU

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