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copy to current, income calculator, prescreen calculator, over-income, adjunctive eligibility

Using "Copy Items to Current Income" Button Generates a Data Conversion Error when Copying Date with Single-Digit Month to Current Two-Digit Month (TMP-43)

Description: When using the Copy Items to Current Income button in the Income Calculator to copy an income from a month that has a leading zero, such as September (09), to a current month that has a two-digit month, such as November (11), a "Conversion String" error is occurring.

Income Calculator

What You Should Do: When using the Copy Items to Current Income button, the system maintains the Original Screening Date but inserts the income record with the current date. The system will only allow you to copy incomes with an Original Screening Date within the past 92 days. If you want to copy an income record that has been recorded within the last 92 days, you will have to enter the income manually.

Users will need to be aware that an income was copied and not actually verified since there is no way to indicate the Original Screening Date in the income record you enter manually. In order to inform others that the last income was not verified, you should write an alert indicating that the most recent income was manually copied, and not verified, using a previous income.

Example of alert text:

Income for 11/21/13 manually copied form income verified on 9/26/13 due to bug - alert

Since the "Conversion String" error is occurring because the system is adding a leading zero to the current month, this error shouldn't occur once incomes can no longer be copied from September.

Resolution: This has been entered into the issue queue.

Identified Issues - Posted 11/20/13

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Selecting Adjunctive Eligibility and Entering a High Income in the Income Calculator Results in Members of the Household Being Terminated for Over-Income during the Certification Process (NIN-433)

Description: If you enter an income that is higher than the income guidelines and then select an Adjunctive Eligibility to over-ride that income, the system is ignoring the Adjunctive Eligibility and terminating the participant, and other members of the household in a current certification, for over-income.

What You Should Do: When determining income eligibility, you should first assess whether anyone in the household is adjunctively eligible. If a member of the household is adjunctively eligible, then simply select the appropriate checkbox and proof. No further income assessment is necessary.

According to MOM policy, Section 5.2.4:

Applicants are determined to be income eligible in one of these ways:

  • Automatic/Adjunctive eligibility based on being currently certified eligible to receive benefits from another program with comparable income guidelines or a member of a household in which member is currently certified eligible for an adjunctive program.
  • Traditional Income Determination based on household size and income.
  • Applicants whose income is above traditional income guidelines must apply for Minnesota Health Care Programs (MHCP) and be determined eligible before they can be eligible for WIC.

Automatic/Adjunctive Eligibility:

1. Applicants are eligible for WIC, regardless of household gross income, if they are:

  • Currently certified eligible to receive benefits from Supplemental Nutrition Assistance Program (SNAP, formerly known as Food Stamps), Medicaid, Minnesota Family Investment Program (MFIP), or MinnesotaCare or a member of a household in which a member is currently eligible for one of these programs.
  • Currently certified eligible to receive benefits from a program using comparable income guidelines such as Free or Reduced Price Meal Eligibility for the National School Lunch Program, Energy Assistance or Headstart or a member of a household in which a member is currently eligible for one of these programs.
  • Currently eligible for Tax Equity Fiscal Responsibility Act (TEFRA) or Supplemental Security Income (SSI); in this situation other household members would not be WIC eligible.

Resolution: This issue is currently assigned to Release 2.19.06.

October 2013 HuBERT Hints #1 and Identified Issues - Posted 10/15/13

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You Can Use the Prescreen Calculator to Assess Income if Participant Not Currently Certified

The Add Income Screening Contact button is disabled in the Income History tab in the Participant Folder if the participant is not in a current cert. If you need to assess a participant's income and they aren't in a current cert, you can use the Income Calculator in Prescreen.

You don't have to enter any other information into Prescreen to open it. Simply enter the income information (you will be required to select a Proof of Income) and enter the Household Size. Click the OK button to prompt the system to assess income eligibility. Click OK on the eligibility/ineligibility message(s) and then click Cancel to exit the Prescreen.

March 2012 HuBERT Hints #2

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