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Notes/SOAP Notes

HuBERT Cross-Reference


MN WIC Program

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Keywords/Phrases
"/n", copy, draft, maximum of 4000 characters, paste, SOAP, subject, Word


New Note Subject: Breastfeeding/Aid/Supply

A new General Note Subject will be added along with the other updates on Saturday, July 12, called: Breastfeeding/Aid/Supply. This subject can be used when there is a need for additional documentation of issued breastpumps, breastfeeding aids or supplies and/or to assist with tracking breastpumps.

July 2014 HuBERT Hints #2

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Hard Return in Notes and Alerts Results in "/n" Added to Text – Need to Be Aware if Using Text as Criteria in Reports

If you hit the Enter key after typing an alert or within notes, the system stores an additional character "/n" at the end of the typed text in the database.

For example, if you type text and hit the Enter key after each word:

THIS
IS
A
TEST

This is how it is saved to the database: THIS\nIS\nA\nTEST\n

This does not display in the application but can cause problems if you are using specific text as a criterion for a report. For instance, if you wanted to identify all alerts that begin with "THIS IS A TEST", using ALERT.TEXT = 'THIS IS A TEST', it would only find those alerts that were typed without any hard returns.

September 2012 HuBERT Hints #1

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Options to Replace Draft Note Functionality

Best practice is to complete a participant's note as soon as possible after a participant is seen when the information is still fresh and easily remembered. Once you've started a note, it must be completed before you can close the note window and we recognize this isn't always possible or practical.

There are a couple of options if a note cannot be completed before your next appointment:

  • HuBERT allows multiple folders and windows to be open at one time so that you can keep the note open and minimize the Participant Folder until you have time to come back and complete it that day.
  • You can create notes in a Word document and copy/paste them back into HuBERT. The SOAP template with the auto-populated information can be copied and pasted into your Word document so that you can write the entire note in Word.

NOTE: Despite the number of steps below, copying/pasting note text from the Notes window to a Word document and vice-versa doesn’t take more than 10-15 seconds.

How to Copy and Paste a Note Template into Word:

  • STEP 1: Click the Create SOAP Note button in the Manage Notes window.
  • STEP 2: Click and drag your cursor over the entire auto-populated text in the SOAP Note to highlight it.
  • STEP 3: Right click on the highlighted text to open the menu and left click on Copy (or Ctrl + C = hot key)

Create SOAP Note with text highlighted and right-click menu open

  • STEP 4: Open a Word document.
  • STEP 6: Type the participant's ID at the top of the page.
  • STEP 7: Right click to open the menu and left click on Paste (or Ctrl + V = hot key)

NOTE: Regardless of how Word may format the text you pasted, when you paste it back into the Note, the formatting will be removed (for instance, if it double-spaces the pasted text in Word when you paste it back into the SOAP note it will be single-spaced again).

  • STEP 8: Type your note.
  • STEP 9: Starting under the participant ID, click and drag your mouse over the text to highlight. (If you type each note in an individual Word document, delete the participant ID and you can Ctrl + A to select all of the text.)
  • STEP 10: Right click on the highlighted text to open the menu and left click on Copy (or Ctrl + C = hot key)

Word document with text highlighted and right-click menu open

  • STEP 11: Open the Participant’s Folder, open the Manage Notes window and click the Create SOAP Note button.
  • STEP 12: Click and drag your cursor over the entire auto-populated text in the SOAP Note to highlight it.
  • STEP 13: Right click on the highlighted text to open the menu and left click on Paste (or Ctrl + V = hot key)

Create SOAP Note with pasted text

March 2012 HuBERT Hints #2

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Maximum of 4000 Characters Saved for SOAP Notes

Description: SOAP notes have a maximum of 4000 characters in HuBERT but the system will allow you type more than 4000 characters into a note. However, once saved, the note will only display the 4000 characters that can be saved to the database.

What You Should Do: There isn't a character counter in Notes. If you think you may have written more than 4000 characters, you can double-check by copying the text, opening a Microsoft Word document and pasting the text into the document. Click on the Review ribbon (1) and click on Word Count (2).

If you have written more than 4000 characters, you can modify it in Word until the character count is less than 4000 and then copy and paste it back into your note.

November 2011 HuBERT Hints #1

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