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Participation

Cross-Reference for HuBERT


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Keywords/Phrases
CLD029, closeout, count, county of issuance, daily, enrollment, EOM, monthly, outlays, redeemed, some-breastfeeding, participation, unduplicated, year-to-date


Participation vs. Enrollment Monthly Report Displays All Clinics when Run in Clinic Module (TMP-119)

Description: When running the Participation vs. Enrollment Monthly report (CLD029) in the Reports Environment's Clinic module, the Clinic(s) list displays all clinics instead of only those associated with the Agency selected when you first open HUBERT.

Generate report screen with all clinics listed

What you Should Do: This is a display issue and does not affect your ability to run the report for your clinics.

Resolution: This issue has been added to the issues queue.

Identified Issues - Posted 2/24/14

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Timeout Error Sometimes Displays when Running the Year-to-Date Participation and Outlays Report (TMP-10)

Description: An error "The underlying connection was closed: An unexpected error occurred on a receive" message will sometimes display when running the Year-to-Date Participant and Outlays report for larger clinics.

What you Should Do: If you receive this error, close out of the Reports screen, re-open and re-run the report.

Resolution: This issue has been added to the issues queue.

Identified Issues - Posted 2/24/14

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How to Estimate Your Unduplicated Count

Description: It is possible to estimate your local agency's 2011 unduplicated participation by using the Cumulative Monthly participation counts. These were sent in the 12/21/2011 Wednesday Update in SUMMARY OF MONTHLY PARTICIPATION ACTIVITY (CLOSED OUT MONTHS ONLY) Cumulative Totals, FFY 2011. (This is not available on-line - please contact your Program Consultant if you need this report.) We recommend that you estimate the unduplicated count by multiplying the Monthly YTD AVE count by 1.6.

Explanation: State staff have received several local agency requests for an unduplicated participation count for 2011. We recommend using an estimate due to having two systems operating during this time. Staff have consistently come up with a ratio of 1.6 of unduplicated to monthly participation counts.

February 2012 HuBERT Hints #1

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How does HuBERT count some-breastfeeding women?

Some-breastfeeding women who are more than 6 months postpartum are automatically counted by HuBERT during the End-of-Month process. There is no correlation between these participants being counted and the letter that automatically prints for them when benefits are issued to their linked infants.

July 2011 HuBERT Hints #3

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How Do I Monitor Daily Participation Counts?

Use the Year-to-Date Participation and Outlays in State Office Reports Environment

This is the only HuBERT report that will provide your agency's month-to-date participation; use this report to print your daily count. The report displays the WIC fiscal year (October – September) and consists of two pages (use the arrow icons in the top left corner when displayed on screen). All references to Outlays can be ignored for participation purposes.

Some definitions:

Column Headers:

  • C/O = months that have been closed out; a month's closeout occurs after 60 days
  • 30DY = EOM has been run but not closed out yet
  • ISSD = EOM has been run for that month (initial)
  • OPEN = EOM has NOT run for that month

Row Names:

  • Women/Infants Part. BF > Max = Mostly-breastfeeding
  • Women/Infants Part. BF < Max = Some-breastfeeding

Report Guidance is also available.

Factors that Impact Participation Count

Revised 2/24/14

EOM:

  • This report is affected by the End-of-Month (EOM) process that currently runs between the 15th and 20th of each month.
  • EOM adds participants without food packages (FBF Infants < 6 months old and Some-BF women > 6 months postpartum) to the count as long as their linked mom or infant receives benefits for that month.

Late Issuance: Your count will continue to increase for the previous month due to late issuance since participants can receive benefits up until the day before their next set begins.

Tri-Monthly Issuance: Even though benefits are issued tri-monthly, the report will only show a count up to the current month; you cannot run the report for future months.

May 2011 HuBERT Hints #1

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