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Prescreen

HuBERT Cross-Reference


MN WIC Program

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Keywords/Phrases
calculator, cert end date, initial contact, processing standards, scheduling appointments, VOC


Of the Following Scenarios, Which Ones Requires the Use of the Initial Contact Screen?

  • Brand new applicant - YES
  • A former WIC participant whose certification has lapsed – YES, if the lapse in certification is greater than 30 days
  • Pregnant woman, currently on WIC, who delivers and requests certification for herself (postpartum) and her new baby – YES for the baby, NO for the woman
  • Postpartum woman, not certified for WIC during her pregnancy, who applies for WIC for herself and her new baby – YES for both applicants
  • Participant in a current certification period who transfers to Minnesota from out-of-state – NO, but schedule the transfer as soon as possible

2/20/2013 Memo - Processing Standards: Guidance for HuBERT Release 2.17.07

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The Minnesota Operations Manual, Section 3.2, states: "When an applicant (or a participant not in a current certification) requests program benefits in-person during WIC clinic hours, staff should prescreen the individual". What is the definition for "a participant not in a current certification"?

A participant whose certification has lapsed more than 30 days beyond the "Certification End Date" is considered not in a current certification.

2/20/2013 Memo - Processing Standards: Guidance for HuBERT Release 2.17.07

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Best Practice for Scheduling Appointments

Best practice for scheduling appointments is to see high risk applicants within 10 calendar days of their date of application and all others within 20 calendar days of date of application. We realize there are special circumstances (e.g., small WIC agencies that have limited number of WIC clinic days per month). In situations where your agency is routinely unable to meet the Processing Standards, we recommend consulting with your state WIC Regional Consultant to determine the best options for WIC applicants.

2/20/2013 Memo - Processing Standards: Guidance for HuBERT Release 2.17.07

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You Can Use the Prescreen Calculator to Assess Income if Participant Not Currently Certified

The Add Income Screening Contact button is disabled in the Income History tab in the Participant Folder if the participant is not in a current cert. If you need to assess a participant's income and they aren't in a current cert, you can use the Income Calculator in Prescreen.

You don't have to enter any other information into Prescreen to open it. Simply enter the income information (you will be required to select a Proof of Income) and enter the Household Size. Click the OK button to prompt the system to assess income eligibility. Click OK on the eligibility/ineligibility message(s) and then click Cancel to exit the Prescreen.

March 2012 HuBERT Hints #2

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The Cert End Date for All VOCs Should Be the Last Date of the Month in Which the Cert Ends

Description: The Cert End Date should be the last date of the month in which a participant's certification ends when performing VOC transfers.

Explanation: All certification end dates are calculated by HuBERT as the last date of the month in which a certification ends. If a participant comes from a state that ends their certification based on the actual date the participant was certified, you should round up to the last date of that month and enter that as the Cert End Date for all WIC Types.

Example:

  • Cert End Date on VOC = 2/07/2012
  • Cert End Date for MN WIC = 2/29/2012 (Note: February 2012 is a Leap Year.)

VOC with Cert End Date as 2/29/2012

What You Should Do: If you are performing a VOC certification, you must enter the last date of the month in which the cert ends as the Cert End Date.

January 2012 HuBERT Hints #1

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