Program Management


MN WIC Program

These Guidance Documents provide detailed information about Infoview Report Templates created by the State Office for use by Infoview users. They explain how the report was created and may help to answer questions about how the report works.

Infoview users are strongly encouraged to review the report's Guidance Document (up to the TECHNICAL NOTES section) before running the Report Template in Infoview.



  • 3 or 6 Month Infant Contacts (PDF: 204KB/6 pages)
    The Infoview report template this document describes has two tabs and can be used to help identify participants for 3-month and 6-month infant Nutrition Education contact audits. It provides a list and count of currently certified infants whose age is currently between 4-5 months and 7-8 months old. In order to help ensure the participants listed should have had a 3 or 6 month infant contact, their last set's Last Date to Use (LDTU) must be greater than the current date and they must have been certified within 45 days of their birthdate. Both tabs are grouped by Clinic ID.
  • Agencies & Clinics (PDF: 133KB/2 pages)
    The Infoview report template this document describes provides a list of MN WIC Local Agencies and IDs, and the Clinics and IDs associated with each agency.
  • Appointments with Interpreter Needed (PDF: 176KB/5 pages)
    The Infoview report template this document describes has two tabs. It provides a list and count of participants, with an appointment scheduled during a specified time period, who have the Need Interpreter checkbox selected in Demographics. The second tab provides a count of participants by language and clinic ID.
  • Benefit Issuance by Date & Time (PDF: 345KB/16 pages)
    The Infoview report template this document describes has six tabs and provides a list and count of participants and households issued benefits during a specified time period, and at specified clinics, based on the hour of the day. The first three tabs include all participants issued benefits, regardless of whether the benefits were issued at a Nutrition Visit (NV) or at the end of a Certification or Mid-certification Assessment (MCA) appointment. The last three tabs include only those participants who were issued benefits and did not have an appointment during that time period.
  • Benefits Issued & Certs Performed on Specified Dates (PDF: 286KB/12 pages)
    The Infoview report template this document describes has five tabs and provides information about benefits being issued and certs being performed at the specified agencies and during the specified time period. This may also be helpful in auditing WIC services being performed on weekends or non-WIC days.
  • Certifications Completed by One Staff Person (PDF: 274KB/11 pages)
    The Infoview report template this document describes has two tabs and was developed to potentially assist agencies with assessing whether Separation of Duties requirements are being met. The first tab provides a list and count of participants for whom one staff person is recorded for all required steps of a certification performed during a specified time period. The second tab lists other household members, of those participants listed in Tab 1, who were certified during the same time period and whose certification does not have a staff person recorded for income. These are participants that most likely also had only one staff person perform their certification.
  • Certified First time Pregnant Women(PDF: 207KB/6 pages)
    The Infoview report template this document describes has two tabs and provides a list and count of women who were certified during a specified time period at the specified agency who are new to WIC and pregnant for the first time. The second tab provides a count by age at certification and Clinic.
  • Certified Infants with Subsequent Issuance at Other Agency(PDF: 216KB/8 pages)
    The Infoview report template this document describes has two tabs. The first tab is a list and count infants and postpartum women who were certified at the specified agency during the specified time period whose subsequent set(s) of benefits were issued at another agency. The second tab is a list of all infants certified for the first time at the specified agency during the specified time period.
  • Certified Participants (PDF: 244KB/9 pages)
    The Infoview report template this document describes has four tabs. The first three tabs provide lists and counts of all certifications, recertifications, and new certifications performed during a specified time period. Tab 4 provides a count of certifications by Clinic ID and WIC Type.
  • Certified Teens (PDF: 296KB/11 pages)
    The Infoview report template this document describes has four tabs. The first tab provides a list and count of women who were less than 20 years old when certified during the specified time period at the specified agency. The other three tabs provide cross-tab counts by Clinic, WIC Type, and Race/Ethnicity.
  • Certified Teens - STATE (PDF: 250KB/7 pages)
    The Infoview report template this document describes has three tabs. All three tabs provide statewide counts of women certified during a specified time period who were less than 20 years old at the time of their certification. The first tab provides a statewide count by agency and age at conception, the second tab by agency and WIC Type, and the third tab provides a statewide total by age at conception and WIC Type.
  • Currently Certified by City of Residence (PDF: 304KB/14 pages)
    The Infoview report template this document describes has eight tabs and provides a count of currently certified participants and households by their current city of residence. The first four tabs provide counts for all cities in which participants belonging to the specified agencies currently live. The second four tabs provide counts for specified cities (this is OPTIONAL – the report template can be run without specifying individual cities – see NOTES section). These reports are also based on Race/Ethnicity, WIC Type, and the Clinic where the last set of benefits was issued. All report outputs are grouped by Agency ID.
  • First or Last Name Lookup (PDF: 181KB/3 pages)
    The Infoview report template this document describes provides a list of participants with a specified full, or partial, first or last name. It can be used to help identify duplicate records that have names such as "DUPLICATE" or "DO NOT USE".
  • First Time Pregnant Women 19 & Older (PDF: 217KB/7 pages)
    The Infoview report template this document describes has three tabs and provides a list and count of women who were certified for the WIC Program during a specified time period and are new to WIC, pregnant for the first time, and 19 years or older. The third tab provides a reference for Race/Ethnicity codes and their descriptions.
  • Infants by Age Issued Benefits for Specified Participation Month (PDF: 187KB/5 pages)
    The Infoview report template this document describes provides has two tabs and was created due to a request from the Farmer’s Market organization. The first tab provides a list and total count of infants, and their age in months at the time benefits were issued, for a specified participation month. The second tab is a count by age in months.
  • Infants & Children by Age (PDF: 289KB/12 pages)
    The Infoview report template this document describes has six tabs. The first five tabs provide a total count and list of currently certified infants and children 0 – 11, 12 – 23, 24 – 35, 36 – 47, and 48 – 60 months old as of the current date. The last tab provides a count of participants by age in months.
  • Insurance Type (PDF: 278KB/12 pages)
    The Infoview report template this document describes has three tabs and is based on completion of the Insurance Type field in the Demographics AdditionalInfo1 tab. It provides a count by WIC Type and type of insurance, along with a percentage of the total count by type of insurance, for all currently certified (or enrolled) participants and for all participants certified during a specified time period. The third tab provides a list of participants certified during the specified time period and includes the Staff ID of the certifier.
  • Language & Interpreter Needed (PDF: 252KB/8 pages)
    The Infoview report template this document describes has four tabs. The first tab is a reference that lists the languages as they display in HuBERT to assist with completing the Enter Language PROMPT. Tab 2 provides a list of all currently certified participants who belong to the specified agency and have the specified language selected in either the Language 1 or Language 2 field in Demographics. Tabs 3 and 4 provide a participant count (by WIC Type) and a count of households by Interpreter Needed for all agencies (Tab 3) and by agency (Tab 4).
  • LDTU on 28th or 29th (PDF: 185KB/5 pages)
    The Infoview report template this document describes has two tabs and provides a count and list of currently certified participants whose last set’s Last Date to Use (LDTU) is on the 28th or the 29th by specified agency and statewide.
  • ME Chart Audit (PDF: 358KB/9 pages)
    The Infoview report template this document describes has three tabs. The first tab provides a list and count of participants issued benefits during a specified time period and for a specified participation month. The information provided includes a high-level overview of that issuance and the participant’s most recent certification. Tabs 2 and 3 provide information about the income record associated with the participant’s most recent certification when obtainable from the income tables.
  • Moms & Infants (PDF: 150KB/4 pages)
    The Infoview report template this document describes provides a list and count of women with infants born during a specified time. If a two-way link exists between the mom’s and infant’s records both mom and infant display. Otherwise, only the woman displays.
  • One Call: Future Appointments (PDF: 221KB/6 pages)
    The Infoview report template this document describes is for agencies participating in the One Call automated messaging project and utilizing the Local Use Question in Position 6. This report has two tabs. The first tab is a reference report that can be used to obtain the value IDs necessary to identify participants who are participating in the One Call automated messaging project. It also has a list of Appointment Type IDs and their descriptions, which can be used to help agencies and One Call specify the type of appointments that require reminders. The second tab provides a list of participants with appointments scheduled during a specified future time period who want to be notified by One Call for appointment reminder voice messages, texts, or emails.
  • One Call: Missed Appointments (PDF: 252KB/9 pages)
    The Infoview report template this document describes is for agencies participating in the One Call automated messaging project and utilizing the Local Use Question in Position 6. This report has two tabs. The first tab is a reference report that can be used to obtain the value IDs necessary to identify participants who are participating in the One Call automated messaging project. It also has a list of Appointment Type IDs and their descriptions, which can be used to help agencies and One Call specify the type of appointments that require contact. The second tab provides a list of participants who missed their scheduled appointment during a specified time period in the past who want to be notified by One Call for missed appointments via voice messages, texts, or emails.
  • One Call: Missed Nutrition Visit (Pick-up) (PDF: 268KB/11 pages)
    The Infoview report template this document describes is for agencies participating in the One Call automated messaging project and utilizing the Local Use Question in Position 6. This report has two tabs. The first tab is a reference report that can be used to obtain the value IDs necessary to identify participants who are participating in the One Call automated messaging project. The second tab provides a list of participants who have missed a nutrition visit (or benefit pick-up) during a specified time period who want to be notified by One Call for missed nutrition visit/benefit pick-up by voice messages, texts, or emails.
  • One Call: Roster (PDF: 207KB/5 pages)
    The Infoview report template this document describes is for agencies participating in the One Call automated messaging project and utilizing the Local Use Question in Position 6. This report has two tabs. The first tab is a reference report that can be used to obtain the value IDs necessary to identify participants who are participating in the One Call automated messaging project. The second tab provides a list of participants who want to be notified by One Call via voice messages, texts, or emails.
  • Overdue Certs (PDF: 260KB/9 pages)
    The Infoview report template this document describes has three tabs and provides a list, count, and labels for infants, children, and pregnant women who currently belong to the specified clinic(s) and are overdue for certification based on their Cert End Date falling between a specified date and the current date.
  • Participants without Scanned Document (PDF: 205KB/5 pages)
    The Infoview report template this document describes has two tabs. The first tab is a reference that provides the Document Type Code used in the report PROMPT to specify the Document Type (ex: Release of Information). The second tab provides a list of currently certified participants who do not have a record for a specified document type. This may be helpful in identifying participants missing documentation such as Release of Information or Medical Documentation.
  • Pregnant Women (PDF: 199KB/5 pages)
    The Infoview report template this document describes has two tabs. The first tab provides a list and count of pregnant women with an Expected Delivery Date during a specified time period, including whether they are expecting multiples. The second tab provides a count of pregnant women by Clinic ID.
  • Pregnant Women by Age (PDF: 205KB/6 pages)
    The Infoview report template this document describes has two tabs. The first tab lists all currently certified pregnant women sorted by age while the second tab counts all participants by age and age groups. Both are grouped by Agency ID.
  • Pregnant Women - Third Trimester (PDF: 197KB/5 pages)
    The Infoview report template this document describes has two tabs. The first tab provides a list and count of currently certified women who are in their third trimester while the second tab can be used to create labels for these participants.
  • Presumptive Eligibility (PDF: 206KB/5 pages)
    The Infoview report template this document describes has two tabs and provides a list of participants for whom Presumptive Eligibility – 90 Day was selected for the income Proof during a specified time period and a statewide count of participants by agency.
  • Resource Management (PDF: 279KB/11 pages)
    The Infoview report template this document describes has six tabs and provides a count and list of participants due for Mid-Certification Assessments (MCAs), Recerts, and Delivery; and participants becoming categorically ineligible for WIC during the specified time period; grouped by Agency ID and Clinic ID. It also provides summary counts of participants by agency and clinic and by WIC type, agency and clinic.
  • Scanned Documents (PDF: 194KB/5 pages)
    The Infoview report template this document describes has two tabs. The first tab is a reference that provides the Document Type Code used in the report PROMPT to specify the Document Type (ex: Medical Documentation: Food). The second tab provides a list of all participants with those types of scanned documents who belong to the specified agencies and have had a document scanned during the specified time period.
  • Search by Telephone (PDF: 170KB/4 pages)
    The Infoview report template this document describes provides participant information based on entering a telephone number. The telephone number can be recorded in either the Telephone 1 or Telephone 2 field in HuBERT.
  • Some-BF Women 8-11 Months Postpartum (PDF: 196KB/4 pages)
    The Infoview report template this document describes provides a list of Some-Breastfeeding women who are between 8 and 11 months postpartum as of the participation month specified by the report user. It may be useful to for auditing participant records to ensure the required Nutrition Education contacts are being provided to some-breastfeeding participants who are no longer receiving food benefits but are still being counted each month.
  • Terminated & Ineligible by Staff (PDF: 324KB/15 pages)
    The Infoview report template this document describes has four tabs. Tabs 1 and 2 provide a list of participants whose certifications were performed at the specified agencies and were subsequently terminated or determined ineligible. Tabs 3 and 4 provide counts by termination/ineligibility reasons, WIC Type and Race/Ethnicity.
  • Terminated, Ineligible, & Categorically Ineligible by Staff or System (PDF: 380KB/19 pages)
    The Infoview report template this document describes has six tabs. It provides lists and counts of participants who currently belong to the specified agencies and whose certifications were terminated, who were determined ineligible, or who became categorically ineligible during the specified time period. The report output also indicates whether the termination/ineligibility was determined by either a staff person or the system and provides counts of these participants by clinic, WIC type, and race ethnicity.
  • Women with Unlinked or One-Way Linked Infants (PDF: 205KB/6 pages)
    The Infoview report template this document describes provides a list of currently certified women who have infants that are either missing a link between the two records or have a one-way link between the two records. It also provides the name of the staff person who completed the certification.

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