Before EvaluationWeb access is granted, all persons requesting access must be identity proofed via the CDC’s Secure Access Management Services (SAMS) system. Once identity proofing is complete, Luther Consulting will provide instructions on accessing EvaluationWeb.
Below are the steps to become identity proofed.
Complete the e-authentication request form, including project (HIV), jurisdiction (Minnesota), your legal first and last names, email, telephone number, and agency. Click ‘Go’ to submit the online form to CDC.
Complete the Add/Edit Account Form (PDF: 179KB/ 2 pages) or (Word: 64KB/2 pages) to set up an EvaluationWeb account and the correct permissions for a new user. The form is also used to change permissions for an existing user according to changes in job responsibilities.
The User Agreement Form (PDF: 152KB/1 page) must be signed and submitted to MDH along with the Add/Edit Account Form when a new user account is being established.
Review the Rules of Behavior (PDF: 240KB/15 pages) and indicate acknowledgement by signing the User Agreement Form.
Submit your completed Add/Edit Account form and User Agreement to:
Minnesota Department of Health
STD, HIV and TB Section – Attn: Tina Klein
625 Robert Street North, P.O. Box 64975
St. Paul, Minnesota 55164-0975
or via confidential fax: 651-201-4040
You will receive your first invitation email from “Sams-No-Reply (CDC)” (See example in Attachment 1, e-Authentication and User Registration Steps: PDF: 160KB/9 pages). SAMS is CDC’s secure website where public health partners can access sensitive information and applications, such as EvaluationWeb, that are not available to the public. The email will also have your SAMS user ID and a temporary password.
Register with SAMS by logging into SAMS using the website link, user ID, and temporary password included in your first invitation email and completing the registration form. The password you set during the registration process will be your password for accessing SAMS in the future. You must register with SAMS within 30 days of receiving your invitation email. If you wait longer than 30 days, you will need to repeat Steps 1 and 2 again.
Be sure to enter your name and address as they appear on your government‐issued ID, unless you have legally changed your name or moved since the ID was issued.
If you legally changed your name since your government ID was issued, you will also need to provide supporting documentation, such as a legal name change certification or marriage certificate. If you have moved since your government ID was issued, you will also need to provide a current utilities bill.
After registration you will receive a second email from “Sams-No-Reply (CDC)” (See example in Attachment 2 in e-Authentication and User Registration Steps: PDF: 160KB/9 pages). This email contains the identity verification request form at the bottom.
Print this email and present it with a government-issued identity document to a notary public or MDH designated proofing agent.
The notary or proofing agent will verify your identity document (and any supporting documentation, if needed) and complete their portion of the printed email. Specific instructions on verifying the identity document and completing the form are on the email form.
Acceptable identity documents include government-issued photo ID cards that have an ID number (e.g., state-issued driver’s license, U.S. military ID, or U.S. passport).
Fax or mail the printed email form, along with a copy of the identity document(s), to:
Toll-free fax number:
Centers for Disease Control and Prevention
Attn: Proofing Authority
1600 Clifton Road, N.E.
Atlanta, GA 30333
You will receive approval by a third email from SAMS (see example in Attachment 3 in e-Authentication and User Registration Steps: PDF: 160KB/9 pages). Ignore the instructions for logging into EvaluationWeb that are included in this email. You may also receive a letter through the U.S. Postal Service at the address you provided.
You will receive a fourth email from SAMS (see example in Attachment 3) saying that your account with the SAMS Partner Portal has been activated.
Once approved by SAMS, you will receive two emails from Luther Consulting with your EvaluationWeb login instructions, including username and temporary password. You must log into EvaluationWeb within 24 hours of receiving this email or your temporary password will expire. If this occurs, contact Luther Consulting. (See example in Attachment 4 in e-Authentication and User Registration Steps: PDF: 160KB/9 pages).
Information on SAMS Identity Proofing
For more information about registering with SAMS, please contact the SAMS Help Desk at firstname.lastname@example.org or 877-681-2901.
If you have any questions or technical issues regarding EvaluationWeb, please contact the EvaluationWeb Help Desk.
If you have technical issues changing your Secure Access Management Services (SAMS) password, please contact the SAMS Help Desk at email@example.com or 1-877-681-2901.
If you’ve been waiting for more than ten business days and have not been contacted by SAMS, contact their help desk at firstname.lastname@example.org or 1-877-681-2901. If you continue to have difficulty, submit an EvaluationWeb help ticket at http://www.health.state.mn.us/evalweb . Once identity proofing is complete, Luther Consulting will provide instructions for accessing EvaluationWeb.
Questions about the intervention(s) your agency is funded to provide? Contact the HIV prevention projects portal help desk.
- Technical issues with this form? Contact Kathy Melaas via email or at 651-201-4001
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