Community HIV Health Education and Risk Reduction Projects: Application and Request for Proposal Packet (RFP)

The Minnesota Department of Health (MDH) is soliciting proposals to provide HIV health education and risk reduction (HERR) information and behavior change interventions for select communities in Minnesota where the rates of HIV are highest.

image indicating new item Summary of Questions and Responses Regarding the RFP
(PDF: 37KB/7 pages)

Timeline | Funds Available | Download RFP | Download Application Materials | Contact Us

Timeline

Announcement of Request for Proposals April 14, 2008
Proposal Packets Available April 14, 2008
Notices of Intent Due May 5, 2008
Pre-proposal Workshops May 2 or 5, 2008
Proposal Questions Accepted Through June 13, 2008
Full Proposals Due June 18, 2008
Announcement of Final Funding Decisions Week of September 15, 2008
Grievances of the Review Process Due (in writing) September 29, 2008
Response to Grievances October 13, 2008
Grant Agreement Development September 16 to
December 31, 2008
Grant Agreement Period Begins January 1, 2009
Grant Agreement Period Ends December 31, 2012
All submission deadlines are final. Notices of intent, proposals, and grievances not received by the deadlines outlined above will not be considered. All expenses incurred in responding to this notice are solely the responsibility of the responder.

Funds Available and What are They For?

This competitive RFP makes available state HIV/AIDS funds and federal HIV prevention funds for grant agreements for HIV HERR projects in Minnesota.

Minnesota’s HIV HERR Projects are intended to create a continuum of culturally and linguistically specific HERR services for each population identified to be at high risk for HIV infection or transmission.

Funded projects will enter into a grant agreement with MDH for a four (4) year time period of January 1, 2009 through December 31, 2012.

Target Population

Funding allocation per year

Estimated number of projects to be funded

1.

HIV Positive Persons All Races, All Ages and All Genders

$116,000

1 or 2

2.

MSM of All Races (ages 25+) *

$591,752

4 to 6

3.

Young High Risk MSM All Races (ages 13-24)

$170,297

2 or 3

4.

Young High Risk Heterosexuals All Races (ages 13-24) **

$94,136

1 or 2

5.

African High Risk Heterosexuals (ages 25+) ***

$115,687

1 or 2

6.

African American High Risk Heterosexuals (ages 25+)

$78,000

1 or 2

7.

Latino/a High Risk Heterosexuals (ages 25+)

$78,000

1 or 2

8.

Native American High Risk Heterosexuals (ages 25+)

$20,000

1

9.

Asian Pacific Islander High Risk Heterosexuals (ages 25+)

$20,000

1

10.

MSM/Injection Drug Users All Races and All Ages

$78,000

1 or 2

11.

Injection Drug Users All Races, Ages, and Genders; except MSM/IDU

$88,128

1 or 2

*    The rates of HIV are disproportionately high among men of color who have sex with men.
**  Minnesota’s urban youth of color are most impacted by HIV and STDs.
***Countries of origin of Minnesota’s African immigrant communities that have had the most HIV cases diagnosed over the past three years in ranked order are: Ethiopia/Oromia, Liberia, Kenya, Cameroon, and Somalia.

Download the entire RFP Packet in one document:
(PDF: 1.6MB/185 pages) OR (RTF: 3MB/191 pages)

Technical note: These are large files. It will take a few minutes to download.

Instructions:

  • To download documents, open the link, choose "save", "save as", or click on the diskette icon on the toolbar, and save the file to your desktop.
  • Rich Text Format (RTF) documents can be imported into any word processing software and then edited.
  • When using RTF for completing forms, DO NOT remove rows or columns in tables.
  • When completing forms within the PDF, save your work often to your desktop. This is a large file and can lead to memory instabilities within Adobe.

OR

Download the RFP in sections for faster downloading:

Instructions:

  • To download documents, open the link, choose "save", "save as", or click on the diskette icon on the toolbar, and save the file to your desktop.
  • Rich Text Format (RTF) documents can be imported into any word processing software and then edited.
  • When using RTF for completing forms, DO NOT remove rows or columns in tables.
  • When completing forms within the PDF, save your work often to your desktop. This is a large file and can lead to memory instabilities within Adobe.
Parts 1-3: Background, Process, Application Content (PDF: 97KB/32 pages) or (RTF: 692KB/32 pages)
 

Includes:
Part One - Background

  1. What are Community HIV Health Education and Risk Reduction Projects?
  2. What is Included in This Request for Proposals?
  3. What Funds are Available and What are They For?
Part Two – Process
  1. Organizations Eligible to Apply
  2. Minimum Expectations
  3. Notice of Intent
  4. Proposal Due Date and Style Requirements
  5. Available Funding and Questions
  6. Workshops and Technical Assistance Resources
  7. Disclaimer, Right of Refusal and Grievances
  8. What Will be Required of the Applicant?
  9. What Will MDH do for the Applicant?
  10. How Will MDH Review and Score Proposals?

Part Three - Application Content

  1. Forms Required for all Applications
  2. Developing the Application
Part Four - Appendices

Appendix A: ALL Forms A through K
(PDF: 407KB/23 pages)
(Rich Text Format: 973KB/23 pages) OR
(MicroSoft Word Format: 337KB/23 pages)

Technical note: When completing forms within the PDF, save your work often to your desktop. This is a large file and can lead to memory instabilities within Adobe.
 

Individual Forms:

Please note that "*" indicates the MDH-preferred format of each form.
  Form A: Notice of Intent – Year 2008 (PDF: 44KB/2 pages)*
OR (RTF: 229KB/2 pages)
  Form B: Forms Checklist and Certification (PDF: 109KB/1 page)*
OR (RTF: 116KB/1 page)
  Form C: Applicant Information Sheet (PDF: 41KB/2 pages)*
OR (RTF: 206KB/2 pages)
  Form D: Project Information Sheet (PDF: 98KB/2 pages)*
OR (RTF: 123KB/2 pages)
  Form E: Agency Overview Narrative (RTF: 107KB/1 page)*
OR (PDF: 91KB/1 page)
  Form F: Project Description Narrative (RTF: 156KB/5 pages)*
OR (PDF: 142KB/5 pages)
  Form G: Project Budget (PDF: 102KB/2 pages)*
OR (RTF: 154KB/2 pages)
  Form H: Project Budget Narrative (RTF: 129KB/2 pages)*
OR (PDF: 97KB/2 pages)
  Form I: Partners Chart (RTF: 112KB/1 page)*
OR (PDF: 96KB/1 page)
  Form J: Accounting System and Financial Capability Questionnaire (PDF: KB/2 pages)*
OR (RTF: 434KB/2 pages)
  Form K: Evidence of Compliance of Workers’ Compensation Insurance (PDF: 91KB/1 page)*
OR (RTF: 106KB/1 page)
   
Appendix B: Definitions and HIV Prevention Intervention Comparison Guide (PDF: 132KB/8 pages)
   
Appendix C: Co-factor List and Definitions (PDF: 310KB/22 pages)
   
Appendix D: Effective Interventions
(from Minnesota Comprehensive HIV Prevention Plan) (PDF: 386KB/62 pages)
   
Appendix E:  Counseling Testing Referral Definition and Guidelines (PDF: 123KB/6 pages)
   
Appendix F:  Allocation and Funding Principles: 2007/2008 Planning and Funding Processes (PDF: 127KB/8 pages)
 
Appendix G:  Sample Grant Agreement (PDF: 826KB/22 pages)

CONTACT US

For content questions, please contact Gary Novotny via e-mail.

Questions regarding this RFP will be accepted through Friday, June 13, 2008. Prospective applicants who have any questions should e-mail in their questions and their phone number with “RFP” in the subject line. If the applicant does not have e-mail access then they may phone in their questions to Gary Novotny at 651-201-4029.

Other MDH personnel are NOT allowed to discuss this RFP with prospective applicants. Contact regarding this RFP with any personnel not listed above could result in disqualification.

To receive a paper copy of the RFP packet in the mail, please contact Jessica Barry at 651-201-4005 or via e-mail.

For technical assistance with these web pages or downloads, please contact Kathy Anderson via e-mail or at 651-201-4001.

Content Notice: This site contains HIV or STD prevention messages that may not be appropriate for all audiences. Since HIV and other STDs are spread primarily through sexual practices or by sharing needles, prevention messages and programs may address these topics. If you are not seeking such information or may be offended by such materials, please exit this web site.

Updated Thursday, 13-Jan-2011 12:14:43 CST