Process for Working on Data Exchange with MIIC

An outline of the process of working with the Minnesota Immunization Information Connection on initiating or enhancing an immunization data exchange. This includes: new data submissions, changes or enhancements to current data submissions, and query and response or other bi-directional exchange. Updated 5/14

On this page:
MIIC Data Exchange Worksheet
Ongoing submission with quality assurance

Step 1. MIIC Data Exchange Worksheet

All organizations interested in working with MIIC on an immunization data exchange should complete the MIIC Data Exchange Worksheet. Portions of the Worksheet should be completed by technical staff who have knowledge of the data exchange source system/electronic health record and technical capabilities. Completed Worksheets should be submitted to the MIIC Help Desk at

Supplemental worksheets/agreements that may need to be completed at this stage and are referenced within the MIIC Data Exchange Worksheet include:

  • MIIC User Agreement
    Organizations interested in data exchange with MIIC must have a current User Agreement on file. MIIC User Agreements must be renewed every three years.

Step 2. Queue

MIIC staff will review submitted Data Exchange Worksheets to ensure all components are complete. Organizations with complete submissions will be placed in queue to begin onboarding as resources allow. Factors influencing priority status for onboarding include:

  • Completion of the MIIC Data Exchange Worksheet and supplemental materials.
  • Enrollment in the MnVFC Program,
  • Administration of a high volume of immunizations,
  • Submission of data for multiple organizations,
  • Organization type (in general primary care providers will be prioritized over specialty clinics), and
  • Desired data submission format and transport protocol (HL7 2.5.1 and SOAP web services are preferred).

Step 3. Onboarding

Organizations will receive an email invitation to onboard as resources allow. The onboarding stage includes working closely with technical staff to set up and test the transport protocol, complete message format testing, and complete message content validation through a quality assurance process.
The onboarding process may take several weeks to several months depending on the level of testing needed and an organization’s ability to correct errors.

Once MIIC staff approve the message content, a production go-live date is coordinated.

Step 4. Ongoing exchange with quality assurance

Ongoing data submissions are routinely monitored; organizations may be asked to address data quality issues that are uncovered.


Updated Tuesday, October 07, 2014 at 03:41PM