Transport Options for Submitting Immunization Data to MIIC

There are several options for health care providers to securely submit immunization data to the Minnesota Immunization Information Connection (MIIC): SOAP/web services, PHIN-MS, manual upload and secure FTP. Updated 9/13

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Transport Options for Submitting Immunization Data to MIIC (PDF: 133KB/2 pages)

On this page:
Background
Options and considerations
Resources

Background

The preferred transport method for submitting HL7 messages to MIIC is SOAP/web services. This is based on guidance from the Centers for Disease Control and Prevention (CDC) for reporting of immunization data from electronic health record systems to immunization information systems such as MIIC.

Transport via PHIN-MS, manual upload, and secure FTP are also acceptable and meet Meaningful Use Incentives and MIIC requirements. Use the information below to help determine which method will work best for submitting data to MIIC for your clinic.

SOAP/web services (preferred)

A web service is a standards-based method of allowing one computer to access functions in another computer through the Internet. Functions are called using Simple Object Access Protocol (SOAP) requests, which are formatted as XML (eXtensible Markup Language) messages. This is a secure method which uses the same ports as Internet browsers and uses existing web application protocols.

Batch/Real-time

Real-time

File Format

HL7 format only

Recommended For

Medium- and high-volume providers administering more than 50 shots per week.

Considerations
  • Preferred method for real-time data submissions to MIIC.
  • Alternate option to PHIN-MS for submitting shots to MIIC in real-time using HL7.
  • Requires provider IT staff to configure web services at the provider site, with remote assistance from MDH IT staff.
  • Once set up, little manual intervention is required for ongoing data submissions (with the exception of adding/‚ÄĆediting CVX codes as necessary).
Resources SOAP/Web Services Specifications for Data Exchange (PDF: 252KB/10 pages)
Details of submitting immunization data to MIIC via SOAP/web services.

PHIN-MS

PHIN-MS is software available from the CDC that securely sends and receives encrypted data over the Internet to public health information systems using Electronic Business Extensible Markup Language (ebXML) technology.

Batch/Real-time

Batch or Real-time

File Format

HL7 format only

Recommended For

Medium- and high-volume providers administering more than 50 shots per week.

Considerations
  • One of the options that supports real-time HL7 transfer to MIIC.
  • Requires provider IT staff to install and configure PHIN-MS server at the provider site, with remote assistance from MDH IT staff.
  • If batch, requires daily or weekly submissions.
  • Once set up, little manual intervention is required for ongoing data submissions (with the exception of adding/editing CVX codes as necessary).
Resources CDC PHIN Messaging System
Information about the Public Health Information Network Messaging System (PHIN-MS) developed by the CDC. Attention: Non-MDH link

Manual Upload

Manual upload of data in MIIC requires the provider to sign into the MIIC application and upload the file directly within the registry.

Batch/Real Time

Batch only

File Format HL7 and Flat File formats
Recommended For

All providers

Considerations
  • Easy but involves a staff person.
  • Cannot be automated with scripts or programming.
  • Not real-time entry into MIIC.
  • Does not require file encryption.
  • Requires daily or weekly batch submissions.

 

Secure FTP

Secure FTP, or file transport protocol, requires the provider to encrypt the data file and place on the MDH FTP server for processing by MIIC staff.

Batch/Real Time

Batch only

File Format HL7 and Flat File formats
Recommended For

All providers

Considerations
  • Easy but involves a staff person.
  • Can be automated with scripts and programming on the provider end but still requires manual processing by MIIC staff.
  • Not real-time entry into MIIC.
  • Requires file encryption.
  • Requires daily or weekly batch submissions.
Resources GnuPG Encryption Software
Free implementation of the OpenPGP standard that allows you to encrypt and sign your data and communications. PGP may also be used but is no longer free. Attention: Non-MDH link

Resources

  • Submitting and Exchanging Data with MIIC
    Resources for the electronic documentation of vaccinations in the Minnesota Immunization Information Connection (MIIC), includes: file specifications, code sets, and transport options.

Updated Thursday, September 26, 2013 at 03:12PM