Participating in MIIC
Health care providers, schools, child care centers, health plans, and other organizations listed in Minnesota Statues, 144.3351 Immunization Data, are encouraged to participate in the Minnesota Immunization Information Connection (MIIC) immunization registry to support immunization clinical practice, assurance, and quality improvement.
Pharmacies operating in Minnesota are mandated to use MIIC to assess patient immunization status and report vaccination data.
Becoming a MIIC Participant
Step 1. Learn about MIIC
About MIIC provides general information about the application.
Step 2. Enroll
Email completed data use agreement and spreadsheet listed below to the MIIC Help Desk.
- In state Data Use Agreement for Participating in MIIC (PDF) or
Out of State Data Use Agreement for Participating in MIIC (PDF)
Outlines terms for an organization's participation in the immunization registry, including provisions to address data security and protect data privacy. Must be renewed every three years.
- MIIC Data Use Agreement FAQ (PDF)
Responds to frequently asked questions about the MIIC Data Use Agreement, including how to do an electronic signature.
- Order Form Minnesota Immunization Information Connection (MIIC) Materials (PDF)
Organizations that participate in MIIC are responsible for informing their clients of their MIIC participation. Displaying MIIC materials is one way to fulfill this responsibility.
- MIIC Data Use Agreement FAQ (PDF)
- Facilities Participating in Minnesota Immunization Information Connection (MIIC) Spreadsheet (Excel)
Include all of the facilities that your organization is signing the agreement on behalf of to enroll or renew enrollment in MIIC.
MDH will contact you to confirm your enrollment and provide login information.
Step 3. Choose Your MIIC Features
Identify which of the following key MIIC features your organization will likely use.
- Patient/client immunization assessment: MIIC offers a comprehensive view of a patient's immunization history as well as forecasting of immunizations needed based on current Advisory Committee on Immunization Practices (ACIP) guidelines.
- Patient/client immunization reports: MIIC offers a number of patient immunization reports, including a Vaccine Administration Record, pre-populated with a patient’s demographic information, and a Minnesota Immunization Record report, a formatted, comprehensive immunization record that can be printed and given to a patient.
- State-supplied vaccine ordering: Organizations participating in MDH vaccine programs, such as MnVFC, are encouraged to use Vaccine Ordering and Management in MIIC to order their state-supplied vaccine within MIIC.
- Tools for immunization assessment, outreach, and quality improvement: MIIC offers Child and Adolescent Assessment Reports to monitor immunization rates within a provider's patient population, as well as Client Follow-Up tools to facilitate outreach to patients due or overdue for immunizations. For more information, see the MIIC User Guidance and Training Resources: Client Follow-Up and Assessment Reports user guidance.
Then visit Managing Users for assistance with setting up additional users within your organization to access your chosen features.
Step 4. Prepare for Data Reporting
Identify and (if applicable) register for the reporting option your organization will use to report current and/or historical immunization data to MIIC.
- Manual data entry within the MIIC application: Manual data entry involves logging into the MIIC application, searching for a client, and entering immunization data on the client's record. For more information, see the MIIC User Guidance and Training Resources: Adding Shots Using Direct Data Entry user guidance.
- Electronic data submission or exchange: Setting up an electronic data interface with MIIC involves mapping source system/Electronic Health Record (EHR) data elements to MIIC-recognized data fields, setting up a flat file or HL7 file extract from the source system/EHR, and supporting a transport mechanism for transferring data from the source system/EHR to MIIC, as described on the Submitting and Exchanging Data with MIIC page. To register for an electronic data exchange with MIIC, visit the Process for Working on Data Exchange with MIIC page.
Step 5. Participate in MIIC!
Once you have completed steps 1-4, you are ready to actively participate in MIIC!
- Visit MIIC User Guidance and Training Resources for additional user guidance assistance.
- If you have any questions or concerns about participation in MIIC, contact the MDH MIIC Provider Help Desk.