MIIC and Nursing Homes or Long-Term Care

The Minnesota Immunization Information Connection (MIIC) can make it easy for nursing homes or long-term care facilities to ensure their residents and employees are up-to-date on their immunizations and that their immunization records are complete and accurate. Updated 8/12

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On this page:
What is MIIC?
How would a nursing home or a long-term care facility use MIIC?
How can nursing homes or long-term care facilities enter immunizations into MIIC?
What about privacy?
How do I find out more about participating in MIIC?

What is MIIC?

The Minnesota Immunization Information Connection (MIIC) is a confidential, computerized system that collects immunization records for Minnesota residents across the lifespan. MIIC combines immunizations a client has received into a single record, even if the shots were given by different health care providers in the state. This helps ensure correct and timely vaccinations.

MIIC is available at no cost to authorized users, such as health care providers, hospitals, nursing homes, long-term care, public health agencies, pharmacies, schools, and child care providers. Nearly all primary care providers in the state participate in and rely on MIIC for the most complete and accurate immunization records. 

How would a nursing home or a long-term care facility use MIIC?

Nursing homes and long-term care facilities can use MIIC to:

  • View the immunization status of residents before or after admission.
  • Review recommended vaccines based on a resident’s exact age and immunization history.
  • Print a copy of a resident’s immunization history.
  • Submit or enter immunization information.
  • Participate in FluSafe, the Minnesota Department of Health’s program that recognizes nursing homes for attaining high influenza vaccination rates among employees.
  • Check employee immunizations before and during employment, with the employee’s consent.

How can nursing homes or long-term care facilities enter immunizations into MIIC?

By entering immunization data into MIIC, nursing homes and long-term care facilities help ensure that residents’ records are more complete. There are two primary methods for entering data into MIIC, including:

  • Direct data entry while logged into the MIIC application.
  • Electronic transfer of data from a practice management system or electronic health record to MIIC.

Electronic data transfer eliminates the need for double-data entry and can be done using a flat or HL7 file.

What about privacy?

Protecting the privacy of individuals is important. MIIC is password-protected, confidential, and can only be accessed by authorized users listed in the Minnesota Immunization Data Sharing law §144.3351.

Nursing homes or long-term care facilities that participate in MIIC must sign a user agreement that details the allowable uses and they must ensure that they will maintain the resident’s privacy. Additionally, individuals can choose to opt out of MIIC if they wish.

For more information on the Health Insurance Portability and Accountability Act (HIPAA) and immunization reporting to MIIC see MIIC's HIPAA page.

How do I find out more about participating in MIIC?

Enrolling in MIIC is easy and free for nursing homes and long-term care facilities. The first step in getting started with MIIC is to contact your regional coordinator. They will provide you with additional resources, discuss data entry options, and offer training assistance.

Updated Wednesday, August 15, 2012 at 11:05AM