Action Step Category Shared/Not Shared at WG Mtg. Comments
What is in CCD? ??? Not Shared Is the CCD an MCH business process? If so, wait to see if foundational?
Create data sub group to begin with existing CCD and extend as necessary ??? Shared Is the CCD an MCH business process? If so, wait to see if foundational?
Talk with co-workers, get input on what standards they perceive Assessment or Detailed BPA Not Shared    
Create "white paper" on chosen process, elements and standards that can be implemented by IT partners Communication Plan Not Shared    
May need to identify spokesperson to report diff. Groups (LPHA,Ö) Communication Plan Not Shared    
Create communication Plan (MDH, SCHSAC, LPHA, AMC, MCH Advisory) Communication Plan Not Shared    
Develop communication plan with LPH, policy makers, other health partners, public/consumers Communication Plan Not Shared    
Communicate achievements of work group outcomes goals Communication Plan Not Shared    
Develop Communication plan†† Communication Plan Not Shared    
Select an effective name to aid in the project communications Communication Plan Not Shared    
Communicate goals, benefits and safeguards Communication Plan Not Shared    
Write communication plan Communication Plan Shared    
Identify key points to be shared at each SCHSAC meeting Communication Plan Shared    
Identify and articulate concrete improvements that will result. 1) money saved 2) lives improved Communication Plan Shared    
Test concepts often - ask for LPH agency reactions early rather than later Communication Plan Shared    
Educate those not in the know current standards Communication Plan Shared    
Make a picture(s) of what we are doing to aid in communications Communication Plan Shared    
Communicate the value of this workgroup with ongoing results Communication Plan Shared    
Document chosen MCH business process as a "statewide model" Detailed BPA Not Shared    
Decompose MCH business process model to core elements Detailed BPA Not Shared    
Prioritize MCH data elements to "core" and "optional" Detailed BPA Not Shared    
Develop process models for priority MCH service - including data flows Detailed BPA Not Shared    
Collect data elements from PH systems: PH Doc, Carefacts, CHAMPS Detailed BPA Not Shared    
Core data set identified that can be shared Detailed BPA Not Shared    
Broad types of data req'd MCH SVCs (commonality) Detailed BPA Not Shared    
Data/Process flow diagrams Detailed BPA Not Shared    
Identify data exchange needs - public health - private Detailed BPA Not Shared    
Identify core process/service and map out workflow to find common elements Detailed BPA Not Shared    
ID comprehensive data elements Detailed BPA Not Shared    
Learn about data elements in systems Detailed BPA Shared    
Engage the "data" person(s) in LHD to work on definitions Detailed BPA Shared    
Conduct feasibility of replicating this process for other core services (e.g. resources) Detailed BPA Shared    
Inventory existing and relevant databases that can connect to supplement our existing data Detailed BPA Shared    
Define use case before spreading the word on committee work Detailed BPA Shared    
Become familiar with needs (data collection) of own agency Detailed BPA Shared    
Identify translations (crosswalk) between data elements in PH Doc, CHAMPS and CAREFAX to our adopted data standards Detailed BPA Shared    
Develop draft/model of business proc/activities for people to start from Detailed BPA Shared    
Develop draft PH record - what do we want to share Detailed BPA Shared    
ID existing and potential resources Detailed BPA Shared    
Determine relevant database connection opportunities and action steps to leverage connections Detailed BPA Shared    
Collect MCH programs/business processes Determine MCH Foundation Service Shared    
Identify criteria for selecting foundational MCH service Determine MCH Foundation Service Shared    
Identify/create process to ID foundational MCH business process Determine MCH Foundation Service Shared    
Undertake prioritization process to identify one MCH foundational service Determine MCH Foundation Service Shared    
Choose core business process from inventory Determine MCH Foundational Service Not Shared    
Identify fundamental core service to study Determine MCH Foundational Service Not Shared    
ID MCH programs - which are foundational? Determine MCH Foundational Service Not Shared    
Select business process with high data sharing benefit Determine MCH Foundational Service Shared    
Collect information from MDH staff and LHDs re: MCH services that are statewide and "foundational" Determining MCH Foundational Service Shared    
Legal issues of sharing data must be addressed Legal/Policy/ Security Shared    
Research examples and legal environment for exchange of information across programs in LHDs (ID SMEs) Legal/Policy/ Security Shared    
Develop HIE agreements Legal/Policy/ Security Shared    
develop policies and procedures for info exchange Legal/Policy/ Security;††††† Technical Spec Development Shared    
Get consensus on vision Process Not Shared    
Connect to UP-HI/Julie Jacko Process Not Shared    
Risk assessment and mitigation steps Process Not Shared    
Identify SMEs Process Not Shared    
Commit to a "small-bite" achievable goals Process Not Shared    
Determine length of commitment needed: # of meetings, frequency, duration Process Not Shared    
Prepare a vision, goal and strategy statement Process Not Shared    
Prepare a work plan (draft) based on today's discussion Process Not Shared    
Establish an executive work team to make progress between meetings Process Not Shared    
Include front line staff in conversations of business processes Process Not Shared    
Define work groups early to avoid cross over in activities Process Shared    
Identify realistic and achievable goals Process Shared    
Develop a clear vision statement Process Shared    
Engage other key experts to do detail work Process Shared    
ID staff for managing work-plan Process Shared    
Celebrate successes as we go Process Shared    
Secure resources to conduct business process analysis on selected MCH foundational service Process Shared    
Develop or adopt security protocols to allow or prevent access to information Process Shared    
Think with work product as end point - don't "process" to death Process Shared    
Survey/collect info on current infrastructure Readiness Assessment Not Shared    
Conduct a LPH readiness assessment for exchange Readiness Assessment Not Shared    
Survey LPH w/LPHA to better understand current state Readiness Assessment Shared    
sub-group to brainstorm list of business services Service Assessment Not Shared    
Inventory existing business processes across MN Services Assessment Not Shared    
Request MCH functions from CHB's Services Assessment Not Shared    
Identify PH services across LPH Services Assessment Not Shared    
List of PH services that touch the MCH population Services Assessment Not Shared    
List of MCH Services Services Assessment Not Shared    
Inventory MCH business processes Services Assessment Not Shared    
Conduct an assessment of PH depts. Current and desired states 1)business processes/services 2) systems 3) standards 4) etc. Services Assessment Shared    
Complete local agency assessment Services Assessment Shared    
Assign group to update LPHA data inventory Services Assessment Shared    
Collect/aggregate MCH service types performed at LHD Services Assessment†† Not Shared    
Prioritization STD development Standards Development Not Shared    
Map core elements to existing data standards/including gaps in standards Standards Development Not Shared    
Need data dictionary Standards Development Not Shared    
Develop data dictionary†† Standards Development Not Shared    
Data types shared b/t stakeholders Standards Development Not Shared    
Identify data standards for data exchange Standards Development Not Shared    
Select common data elements as core components Standards Development Not Shared    
Donít invent standards - someone, somewhere is working on it Standards Development Shared    
Identify federal PH data standards and plans Standards Development Shared    
Federal standards we could use - ICD, Omaha, Lab, Snowmed Standards Development Shared    
Develop data dictionary for 1) MCH 2) HIT (new foreign language!) Standards Development Shared    
Pilot business process model to determine appropriateness WG Education Not Shared    
Educate self and staff on what is happening WG Education Not Shared    
Identify business process analysis training opportunity WG Education Not Shared    
Identify what is already there WG Education Not Shared    
Research work already done - learn - enhance our efforts WG Education Not Shared    
Identify state and national public and private standards (ICD9, SNOWMED, HIPAA, EHKMP, WIC, CTC, etc. WG Education Not Shared    
Identify other similar activities across state and counties and leverage those activities WG Education Not Shared    
Collect national level MCH standards WG Education Not Shared    
Engage staff in training opportunities WG Education Not Shared    
Search Gartner healthcare for current, existing, emerging standards WG Education Not Shared    
Evaluate North Carolina work as a possible starting point - common business processes - system reqts. WG Education Not Shared    
Monitor national standards activities re: public health WG Education Not Shared    
Research existing core data element reporting requirements WG Education Not Shared    
Obtain data standards from private sector as well WG Education Not Shared    
Research existing standard data defin. To consider/use WG Education Not Shared    
Study (review) Piedmont Work Group Education Not Shared    
Learn about business process Work Group Education Not Shared    
Business process training Work Group Education Not Shared    
Train group on business process analysis Work Group Education Shared    
Education session on business process analysis Work Group Education Shared    
Educate on business process Work Group Education Shared    
Business process analysis training for committee Work Group Education Shared    
Learn (study) what has already been done (North Carolina data) Work Group Education Shared    
Review NC Program (bring NC rep here) Work Group Education Shared    
Invite North Carolina and Public Health Informatics Institute (PHII) to address the group about lesson's learned and other advice Work Group Education Shared