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Notice of Availability of Contract for Encounter Data Collection System Design and Implementation

The Minnesota Department of Health requests proposals from experienced and qualified respondents on designing and implementing a system to collect health care claims data – otherwise known as encounter data. This data will be collected by the private contractor to whom this RFP is awarded and only for the purposes of achieving health reform objectives established in the enacted 2008 Minnesota health reform law (Minnesota Session Laws 2008, Chapter 358, Article 4, Sec.7). This data will be submitted in a manner in which it will not be possible to identify specific patients.

The Minnesota Department of Health seeks written recommendations on the specific data elements to be collected and the specific format in which the data must be submitted. These written recommendations must also be informed by the input of stakeholders, particularly by health plans and third party administrators who will begin submitting health care claims data on July 1, 2009. The Minnesota Department of Health also seeks proposals on implementing this data collection system, including the following responsibilities: development of a data warehouse; data collection, processing, editing, and management; summary reporting on data quality, completeness and timeliness; facilitation of secure data collection, storage and management; facilitation of efficient data collection; and proactive collaboration with other Minnesota Department of Health contractors working on health care reform.  

Work is proposed to start after November 26, 2008.

An RFP will be available by e-mail and direct mail from this office. A written request (by e-mail or direct mail) is required to receive the RFP. 

The Request for Proposals can be obtained from:

Mat Spaan
Health Economics Program
Minnesota Department of Health
85 E. Seventh Place, Suite 220
Saint Paul, MN 55101

651-201-5171 (phone)
651-201-5179 (fax)

Proposals submitted in response to the Request for Proposals in this advertisement must be received at the address above no later than 4:00 p.m., Central Time, November 7, 2008. Late proposals will not be considered. Fax or e-mailed proposals will not be considered.



Updated Thursday, May 05, 2011 at 10:36AM