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Health Reform Requests for Proposals (RFPs)

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Current RFPs

 

Past RFPs

Contract for Encounter Database Administrator

The Minnesota Department of Health is requesting proposals from vendors to collect and appropriately aggregate data from health claim payers in Minnesota to maintain and continue to build the state’s all payer claims database, starting December 23, 2013. The claims data must be collected from approximately 60 data submitters; collection aggregation and storage of data must meet the highest standards of completeness, quality, timeliness, and security to support quality and cost transparency efforts, such as Provider Peer Grouping and studies authorized by the Minnesota legislature. The process of collecting, aggregating, and storing data must explicitly meet all state and federal data security requirements, including the federal Department of Health and Human Services’ standards under the Qualified Entity Certification Program. Processed data must be made available to MDH and its designees on a periodic basis through regular data extracts of processed and consolidated data files that minimize data lags and under security provision specified by MDH. The selected vendor must work with MDH and any assigned MDH contractors on tasks related to determining the completeness and quality of data, as well as the feasibility of using the data for certain authorized projects. This process may include selective auditing of data; comparing of enrollment and claims counts by payers, market characteristics, and over time; troubleshooting of data aggregation methodology, and preparing summary data within sufficient timelines.

Throughout the contract, the vendor will communicate with MDH, reporters, and other MDH designees on a regular basis to maintain the database and ensure appropriate access to data for official use by authorized researchers.

Work is proposed to start on December 23, 2013.

A Request for Proposals will be available by mail or email from this office through November 20, 2013. A written or electronic request is required to receive the Request for Proposal. After November 20, 2013, the Request for Proposal must be picked up in person or may be requested electronically.

The Request for Proposal can be obtained from:

Sue Manning
Health Economics Program
Minnesota Department of Health
Golden Rule Building 85 East 7th Place, Suite 220
St. Paul, MN 55101
Sue.manning@state.mn.us
Fax: 651-201-3561

Proposals submitted in response to the Request for Proposals in this advertisement must be received at the address above no later than 4:30p.m., Central Time, November 25, 2013. Late proposals will not be considered. Fax or emailed proposals will not be considered.

This request does not obligate the State to complete the work contemplated in this notice.   The State reserves the right to cancel this solicitation.  All expenses incurred in responding to this notice are solely the responsibility of the responder.

Vendor Call Question and Answer

Contract for Health Care Quality Measurement
The Minnesota Department of Health (MDH) requests proposals on quality measurement and reporting of health care providers to advance quality improvement, health outcomes, transparency, and accountability in the State of Minnesota.
As part of the State’s 2008 nation-leading health reform law, the Commissioner of Health was charged with:

    1. Developing a standardized set of measures to assess the quality of health care services offered by health care providers;
    2. Establishing standards for measuring health outcomes;
    3. Establishing a system for risk adjusting quality measures;
    4. Publicly reporting the quality measure results; and
    5. Establishing “health care homes”.

As a result, MDH has implemented the Minnesota Statewide Quality Reporting and Measurement System (SQRMS) and Health Care Homes initiative. Through SQRMS, MDH collects quality measure data submitted by physician clinics, ambulatory surgical centers, and hospitals. Health Care Homes (also referred to as “medical homes”) is an approach to primary care in which primary care providers, families and patients work in partnership to improve health outcomes and quality of life for individuals with chronic health conditions and disabilities.

The goal of this project is to assist MDH in maintaining, enhancing, and refining an effective quality measurement and reporting system for Minnesota health care providers. Ultimately, this system will help providers identify areas for quality improvement, empower consumers and other health care purchasers to choose high-quality providers, and reward providers for high-quality care. An additional goal is to assist MDH in implementing quality measure benchmarking for Health Care Home recertification and associated quality improvement processes to support primary care practice transformation.

Work is proposed to start after November 22, 2013.

The Request for Proposal may be picked up in person or may be requested electronically from:

Diane Hammond
Health Economics Program
Minnesota Department of Health
Golden Rule Building
85 East 7th Place, Suite 220
St. Paul, MN 55101
Tel. 651-201-3928
Diane.Hammond@state.mn.us

Proposals submitted in response to this Request for Proposals must be received at the address below no later than 3:00 p.m., Central Time, on October 21, 2013. Late proposals will not be considered. Fax or emailed proposals will not be considered.

Denise McCabe
Health Economics Program
Minnesota Department of Health
Golden Rule Building
85 East 7th Place, Suite 220
St. Paul, MN 55101

This request does not obligate the State to complete the work contemplated in this notice. The State reserves the right to cancel this solicitation. All expenses incurred in responding to this notice are solely the responsibility of the responder.

Contract for study of HMO capital reserves and report recommending options for regulating capital reserve maximum levels
The Minnesota Department of Health is requesting proposals for the purpose of conducting a study about imposing limits on health maintenance organization (HMO) capital reserves in Minnesota. Activities required to complete the contractual work include (1) developing basic knowledge of the issue and history of capital reserve regulation, (2) conducting financial and actuarial analyses related to assessing the appropriateness of capital reserves held by HMOs, (3) conducting key informant interviews with stakeholders about methodologies for setting caps on HMO reserves and implementing those caps, and (4) developing a report with options for establishing a regulatory framework that details the advantages and disadvantages of alternative approaches to establishing caps on HMO capital reserves and spending down reserves to recommended levels.

The selected contractor will produce and deliver a report, including relevant background information, study methods, and findings to the state no later than January 6, 2014.  Throughout the contract, the vendor will communicate with MDH on a regular basis, present draft findings and recommendation to the state for input from the state. The total amount of funding available for this study will not exceed $180,000.

Work is proposed to start after execution of a contract after September 27, 2013.

The Request for Proposal may be picked up in person or may be requested electronically from:

Sue Manning
Health Economics Program
Minnesota Department of Health
Golden Rule Building 85 East 7th Place, Suite 220
St. Paul, MN 55101
Sue.manning@state.mn.us
Fax: 651-201-3560

Proposals submitted in response to the Request for Proposals in this advertisement must be received at the address above no later than 4:00p.m., Central Daylight Time, September 12, 2013.  Late proposals will not be considered.  Fax or emailed proposals will not be considered. This request does not obligate the State to complete the work contemplated in this notice. All expenses incurred in responding to this notice are solely the responsibility of the responder.

Contract for establishing health care spending projections and certifying actual health care spending
The Minnesota Department of Health is requesting proposals for the purpose of (1) establishing annually updated ten-year projections of Minnesota health care spending, beginning with projections for the period 2011 through 2021 and rolling forward one year in subsequent annual projections, excluding Medicare and long-term care spending; (2) receiving recommendations for improving the methodology currently used to estimate historical health care spending for Minnesota residents; and (3) obtaining certification of the annual estimates of actual total health care spending for Minnesota residents, beginning in 2013 with estimates for calendar year 2011.

Work is proposed to start after April 12, 2013. A Request for Proposals will be available by mail from this office through March 8, 2013. A written request (by direct mail, e-mail or fax) is required to receive the Request for Proposal. Proposals submitted in response to the Request for Proposals in this advertisement must be received at the address above no later than 4:00 p.m., Central Time, March 25, 2013. Late proposals will not be considered. Fax or emailed proposals will not be considered. This request does not obligate the State to complete the work contemplated in this notice. The State reserves the right to cancel this solicitation. All expenses incurred in responding to this notice are solely the responsibility of the responder.

MDH requests proposals for health care home evaluation
The Minnesota Department of Health is requesting proposals for the comprehensive evaluation of the  Health Care Homes Initiative as authorized under Minnesota Statutes §256B.0752. Work is proposed to begin in September, 2012.  The award will cover a five year evaluation period. To obtain a copy of the RFP, contact Marcia Carlson at Marcia.carlson@state.mn.us  or visit http://www.health.state.mn.us/healthreform/homes/education/index.html. All questions regarding the RFP must be received prior to July 24 at 4 pm, Central Time.  A responders conference call will be scheduled on July 25. To register for the call or submit questions regarding the RFP,  email health.heatlhcarehomes@state.mn.us. Proposals must be received no later than 4:00 p.m., Central Time, August 13, 2012.

Notice of Availability of Grant Request for Proposal (RFP) for Health Care Home Minnesota Transitions in Health Care Pilot Project
The Minnesota Department of Health (MDH) requests proposals from qualified respondents to develop Health Care Transitions pilot project.

This project will develop a model of successful health care transition to adult care for youth with special health care needs and their families by testing strategies, tools and materials supplied by the National HealthCare Transition Center. It will require engagement of youth with special health care needs and their families along with the experience of pediatric providers to test and implement health care transition tools, strategies, and a transition model that can be disseminated statewide and nationally.

MDH expects to award three grants for $5,000 each.

Responses to this solicitation are due not later than 4 p.m., Central Standard Time, January 17, 2012.

For more information, please contact Kathy Wick, supervisor, at 651-201-4064 or kathy.wick@state.mn.us or cherylee Sherry, planner, at (651) 201-3769 or cherylee.sherry@state.mn.us

Complete solicitation (application document) (PDF: 135KB/3 pages)

Notice of Availability of Informal Solicitation for Health Care Homes Purchaser/Employer Partnership

This project involves outreach, education and dialogue between state government (Minnesota Department of Health and Minnesota Department of Humans Services) and self-insured purchasers of health care regarding the statewide multipayer health care home (HCH) initiative. While the state law authorizing the initiative mandates public and significant private payer participation, the goals of HCH are shared by self-insured purchasers of health care.

The contractor will convene, facilitate and provide support for a stakeholder steering committee; design, advertise, support and facilitate two educational workshops targeted to self-insured purchasers of health care; provide a report evaluating these activities; and develop a toolkit for self-insured purchasers.

More information and instructions on how to receive the complete solicitation are available on the Minnesota Department of Administration website. The reference number is PT1309. The deadline for submissions is May 18, 2011.

Notice of Availability of Grant Request for Proposal (RFP) for Community Care Team Pilot Project
The Minnesota Department of Health (MDH) requests proposals from qualified respondents to develop a community care team pilot project.

The Community Care Team is a multidisciplinary team that partners with primary care offices, the hospital, and existing health and social service organizations.The Community Care Team is flexible in terms of staffing, design, scheduling and site of operation, resulting in a cost-effective, core community resource which minimizes barriers and provides the individualized support that patients need in their efforts to live as fully and productively as possible.

MDH expects to award three to four grants for $100,000 to $150.000 each.  Contracts must be fully executed by June 30, 2011. Work can begin as soon as contracts are finalized and must be completed by June 30, 2012.

Responses to this RFP are due no later than 4 p.m., Central Time, May 16, 2011.

For more information, please send them by email to: Marie Maes-Voreis, HCH program manager, Marie.Maes-Voreis@state.mn.us

Complete RFP (PDF: 510KB/63  pages)

Documents for download:


Notice of Availability of Grant Request for Proposal (RFP) for Safety Net Clinic Primary Care Transformation Grant

The Minnesota Department of Health (MDH) is requesting proposals for the purpose of providing expert support and technical assistance to Safety Net Providers (Federally Qualified Health Centers (FQHCs), community clinics, rural health clinics) to facilitate their becoming certified health care homes (HCHs). These clinics serve the patients that are most vulnerable to poor health outcomes and increased costs and it is imperative that they receive support for successful transformation to meet HCH standards and become certified HCHs.

MDH expects to award one grant for up to $100,000. Contracts must be fully executed by June 30, 2011. Work can begin as soon as contracts are finalized and must be completed by June 30, 2012.

Responses to this RFP are due no later than 4 p.m., Central Time, May 16, 2011.

For more information, please send questions by email to: Marie Maes-Voreis, HCH program manager, Marie.Maes-Voreis@state.mn.us

Complete RFP (PDF: 734KB/61 pages)

Documents for download:

Notice of Availability of Contract for Consumer Reporting Web Applications
The Minnesota Department of Health (MDH) requests proposals from highly qualified respondents to enhance consumer awareness of differences in cost and quality among health care providers. Specifically, the contractor must work collaboratively with MDH to identify options for displaying complex health information in a consumer-friendly manner. MDH will use the contractor’s recommendations to inform its decisions about how to display quality data related to Minnesota Statutes 62U.02 and peer grouping data under Minnesota Statutes 62U.04. The contractor will subsequently create two consumer-friendly web applications: the first will be related to reporting solely on quality results to be launched in the fall of 2010, while the second will report provider peer grouping results as early as December 2010. The second web application will have some of the same functionality but will have more complex queries as it displays cost and quality data. The contractor will create and launch these two web applications, which will be hosted on a website controlled by MDH.

Work is proposed to start after July 29, 2010.

Responses to this solicitation are due no later than 4 p.m., Central Time, June 28, 2010.

State Register notice

Notice of Availability of Contract for Development of Consumer-oriented Communications Tools Related to Health Care Homes
The Minnesota Department of Health is soliciting proposals from qualified agencies to develop meaningful statewide consumer-friendly messages to broaden community and public awareness of the health care homes initiative led by the Minnesota Departments of Health and Human Services. The goal of this project is to develop with stakeholder input appropriate outreach/marketing messages.

Work is proposed to start after June 15, 2010.

Responses to this solicitation are due no later than 4 p.m., Central Daylight Time, May 25, 2010.

For more information, please contact Anita Ngo, contract manager, at 651-201-3745 or anita.ngo@state.mn.us

Complete solicitation (PDF: 78KB/12 pages)

UPDATED 5/21/10: Responses to questions received about solicitation (PDF: 17KB/3 pages)

Notice of Availability of Contract for Implementation of a Statewide Health Care Homes Learning Collaborative
The Minnesota Department of Health is requesting proposals for the purpose of developing and implementing a statewide health care homes learning collaborative that provides an opportunity for health care homes and state agencies to exchange information and enhance understanding related to quality improvement and best practices on the implementation of health care home standards and rules.

Work is proposed to start after June 1, 2010.

Responses to this solicitation are due no later than 4 p.m., Central Daylight Time, April 26, 2010.

State Register notice and downloadable request for proposals

Notice of Availability of Contract for Provider Peer GroupingAwarded (2/24/10): Mathematica Policy Research
The Minnesota Department of Health (MDH)requests proposals from highly qualified respondents to implement a peer grouping system based on a combined measure of risk-adjusted cost and quality, in total and for up to six identified specific health conditions. 

Specifically, MDH seeks proposals to perform an analysis of health care providers on dimensions of cost and quality, using multi-payer claims data and quality data reported from physician clinics and hospitals. The contractor will also distribute results of the peer grouping analysis to physicians and hospitals and provide technical assistance to providers to help them understand their peer grouping results.

Work is proposed to start after February 1, 2010. 

Responses to this solicitation were due no later than 4 p.m., Central Time, December 23, 2009.

State Register notice


Notice of Availability of Contract for Facilitation of Essential Benefit Set Work Group

Awarded (8/2/2009): Cirdan Health Systems

The Minnesota Department of Health requests proposals from respondents to coordinate, facilitate and staff an essential benefit set work group, and to perform actuarial analysis of the cost of three alternative benefit design options recommended by the work group. The work group’s charge is to develop an essential benefit set design that includes coverage for a broad range of services, is based on scientific evidence that services are clinically effective and cost-effective, and provides lower enrollee cost sharing for services that have been determined to be cost-effective. The benefit set must include necessary evidence-based health care services, procedures, diagnostic tests and technologies that are scientifically proven to be both clinically effective and cost-effective.

Responses to this solicitation are due no later than 4 p.m., Central Time, July 10, 2009.

State Register notice


Notice of Availability of Contract for Health Care Reform Expert Panel

Awarded (9/2/09): Dave Knutson; Ann Robinow; Christopher Tompkins, PhD; Data Intelligence Consultants, LLC; Michael Pine and Associates, Inc. Please see Health Care Reform Expert Panel for more information.

The Minnesota Department of Health seeks to contract with up to five consultants with nationally regarded and/or significant health care industry expertise in technical, data, and/or operational issues related to multiple components of Minnesota Sessions Laws 2008, Chapter 358 and other health reform efforts. Contracts will be awarded on a competitive basis to highly qualified individuals and will require short-term, high-level analyses of specific proposals or questions.

State Register notice


Notice of Availability of Statewide Health Improvement Program Grants

Awarded (8/26/09): Please see Statewide Health Improvement Program for more details.

The Minnesota Department of Health is soliciting applications for grant funding to reduce tobacco use and exposure and prevent obesity in Minnesota, through implementation of specific policy, systems and environmental interventions in four settings: schools, community, worksites and health care.

More information


Notice of Availability of Contract for Facilitation of Provider Peer Grouping Advisory Group and Technical Panel

Awarded (6/5/09): Ann Robinow and Andrea Kao

The Minnesota Department of Health requests proposals from respondents to coordinate, facilitate, staff, and report out the work of an advisory group and a related technical panel from June through October 2009. The purpose of this advisory group is to provide recommendations about how to most appropriately compare providers on a composite measure of risk-adjusted cost and quality. The technical panel will generate options and provide detailed analytical support to the full advisory group. 

Responses to this solicitation are due no later than 4:30 p.m., Central Daylight Time, April 27, 2009.

State Register notice

Notice of Availability of Contract for Research and Evaluation of Collaborative Learning Methods and Models for Health Care Homes

Awarded (5/5/09): Wilder Research and national experts Jane Taylor, Ed.D, and Susanne Salem-Schatz, Sc.D

The Minnesota Department of Health solicits proposals to  research and evaluate collaborative learning methods/models that incorporate quality improvement approaches that could be implemented statewide for initial and ongoing clinician certification as a health care home provider, as required in legislation enacted during the 2008 legislative session (M.S 256B.0751).

Responses to this solicitation are due no later than 4:30 p.m., Central Daylight Time, March 31, 2009.

Complete solicitation (PDF: 69KB/10 pages)

Pilot primary care clinic models of care delivery focused on care coordination and family involvement

Awarded (4/9/09): Courage Center, Minnesota Academy of Pediatrics Foundation, Neighborhood Health Care Network.

See the announcement about the projects that received awards.

The Minnesota Department of Human Services (DHS) under 2007 Minnesota Session Law is seeking proposals from qualified responders to create capacity for care delivery focused on care coordination and family involvement. Each project must involve the use of designated care professionals or clinics to serve as a patient's Medical Home/Health Care Home and be responsible for coordinating health care services across the continuum of care. Qualified responders include collaboratives and organizations that support multiple clinics.

Although standards for Health Care Home certification (2008 legislation) have not yet been identified, the State views the purpose of these funds as primarily an opportunity to build capacity for clinics and providers to foster the delivery of health care services under health care home models. As such, the State is allowing grant funds to be used to build capacity in flexible ways.

Request for proposals for qualified grantees to pilot primary care clinic models of care delivery focused on care coordination and family involvement (PDF: 231KB/54 pages)

 

“Baskets” of Care

Awarded (12/23/08): Institute for Clinical Systems Improvement

The Minnesota Department of Health requests proposals from reputable respondents with clinical expertise to manage a project related to packages of health care services, otherwise known as “baskets” of care.  Specifically, the Minnesota Department of Health seeks proposals on facilitating and staffing a process through which a steering committee and related subcommittees will identify and uniformly define seven baskets of care.

State Register notice

Establishing Health Care Spending Projections and Certifying Actual Health Care Spending

Awarded (12/18/08): Mathematica Policy Research, Inc.

The Minnesota Department of Health (MDH) requests proposals to establish projections for Minnesota health spending, beginning with spending estimates for calendar year 2008; evaluate and make recommendations for improving the state’s health spending estimation methodology; and annually review and certify actual total health spending estimates prepared by MDH, beginning in 2010 with estimates for calendar year 2008.

State Register notice

Conduct an assessment of readiness of the primary care delivery system to implement Health Care Homes for targeted populations

Awarded (11/26/08): Minnesota Academy of Pediatrics Foundation, in collaboration with Minnesota Academy of Family Physicians, the Minnesota Chapter of the American College of Physicians and Stratis Health

The Minnesota Departments of Health and Human Services are requesting proposals for the purpose of 1) conducting an assessment of the readiness of the primary health care delivery system in Minnesota to implement Health Care Home for targeted populations with chronic or complex conditions; 2) conducting
an assessment of consumer understanding and readiness in Minnesota for the implementation of health care homes; and 3) to suggest recommendations that will guide capacity building efforts in establishing a statewide Health Care Home system. Work is proposed to start after November 30, 2008 or as soon as all signatures can be obtained on the contract. Proposals submitted in response to the Request for Proposals in this advertisement must be received at the address above no later than 4:30 p.m., Central Time, November 7, 2008. Late proposals will not be considered.

State Register notice (PDF: 169KB/19 pages)

Questions and Answers on the Assessment of Health Care Home Readiness RFP

Encounter Data Collection System Design and Implementation

Awarded (1/2/09): Maine Health Information Center

The Minnesota Department of Health requests proposals from experienced and qualified respondents on designing and implementing a system to collect health care claims data – otherwise known as encounter data. This data will be collected by the private contractor to whom this RFP is awarded and only for the purposes of achieving health reform objectives established in the enacted 2008 Minnesota health reform law (Minnesota Session Laws 2008, Chapter 358, Article 4, Sec.7). This data will be submitted in a manner in which it will not be possible to identify specific patients.

State Register notice

Health Care Homes

Awarded (10/31/08): Institute for Clinical Systems Improvement

The Minnesota Departments of Health and Human Services are seeking a contractor to recommend broad outcomes or goals to be used to guide the evaluation of Health Care Home legislation passed during the last legislative session. Response to this solicitation is due no later than 10/08/08 at 4:30 p.m. central standard time.

Complete Solicitation (PDF: 92KB/8 pages)
Sample State Contract (PDF: 76KB/11 pages)

Quality measurement of health care providers, the development of a quality incentive payment system and implementation of quality reporting

Awarded (10/31/08): Minnesota Community Measurement

The Minnesota Department of Health (MDH) published a notice in the State Register on Tuesday, Sept. 2 announcing the department’s first Request for Proposals (RFP) in implementing health reform. MDH intends to negotiate a contract of up to $3 million over a four-year period related to this work. This is the first of several RFPs the department intends to issue related to heath care reform implementation.

State Register notice:

The Minnesota Department of Health requests (MDH) proposals on quality measurement of health care providers; the development of a quality incentive payment system; and implementation of quality reporting. MDH seeks written recommendations on what specific measures should be chosen to measure quality of Minnesota health care providers in a standardized way. The department also seeks written recommendations on how to incorporate a subset of the chosen quality measures into a quality incentive payment system. These written recommendations must also be informed by the input of stakeholders, including health care providers, health plan companies, consumers, employers or other health care purchasers, and state government. Finally, MDH requests proposals to implement this quality reporting system through data collection and processing as well as producing annual Web-based reports on quality.

To receive a copy of the RFP, please submit a written request to Mat Spaan via e-mail, fax or direct mail.

Mat Spaan
Health Economics Program
Minnesota Department of Health
85 E. Seventh Place, Suite 220
Saint Paul, MN 55101

651-201-5171 (phone)
651-201-5179 (fax)
Mat.Spaan@state.mn.us

In order to allow the department to meet statutory deadlines, proposals submitted in response to the Request for Proposals in this advertisement must be received at the address above no later than 4:00 p.m., Central Time, September 30, 2008. Late proposals will not be considered. Faxed or e-mailed proposals will not be considered.

 

Updated Thursday, 19-Dec-2013 13:10:05 CST