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Encounter Data Request for Proposals (RFP) Tentative Consolidated Task Timeline of Major Milestones and Requirements

RFP process:

• September 29, 2008: RFP announced in State Register
• October 3, 2008: RFP distributed to interested parties
• October 14, 2008 First conference call with prospective responders
• October 22, 2008: Second conference call with prospective responders
• November 7, 2008: Proposals due from responders.
• November 21, 2008: Contractor chosen
• December 5, 2008: Contract in place.
• December 8, 2008: Contractor begins work.

Task One:

• January 16, 2009:

Preliminary recommendations on specific data elements and reporting format requirements submitted to the Minnesota Department of Health.

• January 27, 2009: Contractors must share preliminary recommendations with stakeholders in multiple public meetings by this date.
• February 9, 2009: Contractor must submit final recommendations on specific data elements and reporting format requirements to MDH.

Task Two-Six:

• Winter/spring 2009: Contractor begins development of database for Minnesota reporters’ data.`
• April 2, 2009: Contractor must hold initial orientation with reporters by this date.
• May 2009: Contractor convenes first monthly meeting with reporters.
• June 1, 2009: Database developed by contractor is ready to accept test data on a voluntary basis.
• June 2009: Contractor convenes second monthly meeting with reporters.
• July 1, 2009: Contractor begins to accept first submissions from reporters.
• July 2009: Contractor convenes third monthly meeting with reporters.
• July 31, 2009: Contractor provides first thirty-day reports on status of reporter-specific data submissions to reporters and to the Minnesota Department of Health.
• August 2009: Contractor convenes fourth monthly meeting with
reporters.
• August 31, 2009: Contractor provides first sixty-day reports on status of reporter-specific data submissions to reporters and to the Minnesota Department of Health. Contractor also provides recommended solutions and a timeline for each reporter to support complete reporting of adjudicated claims data and enrollment data prior to January 1, 2010.
• September 2009: Contractor convenes fifth monthly meeting with reporters. (These meetings occur on a semi-annual basis after September 2009.)
• September 30, 2009: First submission of six full months of data is complete.
• Fall 2009: Contractor provides secure access to data for vendor creating provider peer groupings for testing purposes.
• January 1, 2010: Second round of data collection begins and same cycle of thirty and sixty-day status reports occurs.
• Spring 2010: Contractor provides secure access to data for vendor creating provider peer groupings.
• July 1, 2010: Third round of data collection begins and same cycle of thirty and sixty-day status reports occurs.
• January 1, 2011: Fourth round of data collection begins and same cycle of thirty and sixty-day status reports occurs.

 

 



Updated Tuesday, 30-Nov-2010 16:26:51 CST