Frequently Asked Questions

The questions below refer to the 2014-2015 PPMRS reporting cycle.

General Questions

  • Who can I contact with questions?
  • Why can't I log in to PPMRS?
  • What is new this year? What has changed?
  • When is reporting due?
  • Where can I find reporting resources?

Finance and Staffing

  • Where can I find the current CHB funding allocation?
  • How do I submit expenditure data?
  • What is validation?
  • Where should I place SHIP funds and FTEs? Children on the Follow Along Program? EHDI?
  • How do I get Follow Along Program data?
  • How do I report on funding and staffing related to MnCHOICES?

Local Public Health Act Performance Measures

  • How do I know what to report?
  • Where can I get a copy of the data I entered?

General Questions

The questions below refer to the 2014-2015 PPMRS reporting cycle.
General PPMRS Resources: Help for Reporting

Who can I contact with questions?

Visit PPMRS Contacts or contact health.ppmrs@state.mn.us for more information on who to contact for questions about Title V, TANF, and general questions.

Why can't I log in to PPMRS?

If you are experiencing problems logging in, please first try logging out, clearing your internet browser cache, and logging back in.

If this does not work, please send a message to health.ppmrs@state.mn.us describing the problem and including a screenshot of your error message. MDH will respond as promptly as possible.

What is new this year? What has changed?

Finance and Staffing

There are no changes for Finance and Staffing for 2015.

LPH Act Performance Measures

For an overview of Performance Measure changes for 2015, watch 2015 Reporting on Local Public Health Act Performance Measures: What's New, What's Changed, and How to Make Reporting Work for You.

Family Home Visiting

Family Home Visiting is no longer collected in the PPMRS system.

Policy, Systems, and Environmental Change (PSE)

PSE is no longer collected in the PPMRS system. MDH collects data through grant monitoring.

When is reporting due?

All modules except Budget are due March 31, 2015. Reporting forms should be submitted before March 31 to allow time for validation to run and errors to be corrected.

The Budget reporting cycle closed December 31, 2014.

Assessment and planning deliverables are also due this cycle, some of which will be reported into PPMRS. For more information on Local Public Health Assessment and Planning (LPHAP), visit: Local Public Health Assessment and Planning.

Where can I find reporting resources?

Visit: Help for Reporting.


Finance and Staffing Questions

The questions below refer to the 2014-2015 PPMRS reporting cycle.
Finance and Staffing Resources: Help: Finance and Staffing

Where can I find the current CHB funding allocation?

The funding allocation is online, at Local Public Health Act: Funding.

How do I submit expenditure data?

Report expenditure information based on the invoices submitted for reimbursement for services during the time period of January 1, 2014 to December 31, 2014, even if you didn't receive reimbursement until 2015. Learn more: Help: Finance and Staffing.

What is validation?

Validation is the name given to the automatic review of PPMRS data to verify accuracy. Learn more: Validation.

Where should I place SHIP funds and FTEs? Children on the Follow Along Program? EHDI?

Visit Financial Glossary: Where Do I Put...

How do I get Follow Along Program data?

The current Follow Along program software already has a feature that will generate this data if it was entered in that program.

How do I report on funding and staffing related to MnCHOICES?

MnCHOICES is a single, comprehensive assessment and support planning web-based application for long-term services and supports in Minnesota.

Local public health professionals are reimbursed using the Local Collaborative Time Study (LCTS), administered by the MN Department of Human Services (DHS). The LCTS is a federal funding source intended to support the services provided by your local Family Services and Children's Mental Health collaboratives. Federal funds received from LCTS activities must be used to expand early intervention and prevention services for children and families. Social services professionals are reimbursed using the Social Service Time Study (SSTS), also administered by the MN Department of Human Services (DHS).

For MnCHOICES assessments:

  • Report local public health FTEs reimbursed by the Local Collaborative Time Study (LCTS) in PPMRS on the Statistical (Staffing) forms in order to gain an accurate overview of the capacity of Minnesota's public health system
  • Staff reimbursed by using the Social Service Time Study (SSTS) should not be reported as public health FTEs in PPMRS
  • Do not count employees as full FTEs for both public health (PPMRS) and human services (DHS reporting)
  • Federal reimbursement for MnCHOICES assessments for public health work (reimbursed by LCTS) should be reported as Medicaid funds in PPMRS
  • The area of public health responsibility where this work should be reported is: Assure the Quality and Accessibility of Health Services
  • Add any explanations to the appropriate comment form

LPH Act Performance Measure Questions

The questions below refer to the 2014-2015 PPMRS reporting cycle.
Performance Measure Resources: Help: LPH Act Perf. Measures

How do I know what to report?

Use the LPH Act Performance Measure Instructions to ensure your data is ready to go when reporting opens.

Where can I get a copy of the data I entered?

You can obtain a copy of your LPH Act Performance Measure data in three ways:

1. PPMRS Instructions: After using the LPH Act Performance Measures Instructions to gather data, you can use the document as a reference for the data you entered.

2. Print/Email After Data Entry: After you enter all of your data for an area within the LPH Act Performance Measures survey, and you hit "submit," you'll see a screen with your responses. You may print your responses for this performance measure area while reporting is open.

3. Unique CHB Reports: Each year, MDH produces a report for each CHB, which higlights key LPH Act performance measures and includes statewide and local comparisons. These reports depend on data from the US Census Bureau, which is why they are not available straightaway after reporting. To obtain your CHB's report from last year, please contact your CHS administrator.