Budget Reporting Help - PPMRS - Minnesota Dept. of Health

Budget Reporting

Log in to PPMRS to report your Budget.

Budget reporting is due by December 31 of each year.

On This Page
Sample Reporting Forms
Validation
Current and Previous Local Public Health Act Awards
Where do I put this funding?
Areas of Public Health Responsibility
Budget Definitions
Title V Federal Funds by Breakout by Priority-Budget

Sample Reporting Forms

Validation

Validation is the automatic checking of the data to verify accuracy. After all forms have been submitted (please make sure to click submit on all forms upon completion), the validation will run and the CHS Administrator will receive an email from PPMRS with the results in a validation report. If errors occurred, the validation report will identify the errors. Learn more at PPMRS: Validation.

Current and Previous LPH Act Awards

The Local Public Health Act grant provides funding to community health boards (CHBs) and tribal governments in Minnesota. Learn more at Local Public Health Act Funding.

Where Do I Put This Funding?

Where do I put this funding? Report in…
AC - Alternative Care Other State Funds
Child & Teen Check-up Clinics and Outreach 50%: Other Federal Funds
50%: Other State Funds
City Readiness Initiative Other Federal
CAC - Community Alternative Care Medicaid
CADI - Community Alternatives for Disable Individuals Medicaid
County Based Purchasing Medicaid
DD - Developmentally Disabled   Medicaid
EW - Elderly Waivers Medicaid
EHDI - Eliminating Health Disparities Other State Funds
Evidenced Based Home Visiting-Nurse Family Partnership Implementation and Training Other Federal Funds
Family Planning Special Projects 70%: Other State Funds
30%: Other Federal
Family Services Collaborative Mix of other local, other state, and other federal funds; the percentage each funding source comprises differs for each collaborative
IPI - Immunization Practices Improvement Program 100%: Other Federal Funds
Immunization Registry
Minnesota Department of Health
100%: Other Federal Funds
Immunization Registry
Department of Human Services
50%: Other State Funds
100%: Other Federal Funds (C&TC)
Indoor Radon Grant Other Federal Funds
IEIC - Interagency Early Intervention Committees Other Federal Funds
Lead Safe Housing Grant Other State Funds
MFPP - Minnesota Family Planning Program Other Federal Funds
Mental Health Collaborative Mix of other local, other state, and other federal funds; the percentage each funding source comprises differs for each collaborative
MR/RC - Mental Retardation or Related Condition Now called Developmentally Disabled
MSC+ - Minnesota Senior Care Plus Medicaid
MSHO - Minnesota Senior Health Options Medicare
Pandemic Flu Supplemental Funding Other Federal Funds
Perinatal Hepatitis B Other Federal Funds
PMAP - Prepaid Medical Assistance Plan Medicaid
PHEP - Public Health Emergency Preparedness Other Federal Funds
PHER - Public Health Emergency Response Other Federal Funds
SHIP - Statewide Health Improvement Program Other State Funds
Suicide Prevention 50%: Other State Funds
50%: Other Federal Funds
TANF Training-FHV-Growing Great Kids Training Support Other Federal Funds
Tobacco Free Community Other State Funds
TBI - Traumatic Brain Injury Medicaid
WIC Breastfeeding Peer Support Program Other Federal Funds
WIC Program Other Federal Funds

Areas of Public Health Responsibility

For full text of all six areas of responsibility, visit: Local Public Health Act: Areas of Responsibility.

Budget Definitions

Client Fees: Report expenditures that had as their source revenue received as a client fee (i.e. sliding fees for a health care or MCH service).

Local Tax: Report expenditures that had as their source revenue from local tax levies.

Medicaid (Title XIX of the Social Security Act): Report expenditures that had revenue from Medicaid reimbursements as their source. This includes Prepaid Medical Assistance Plans (PMAPs), community based purchasing and community alternative care (CAC), community alternatives for disabled individuals (CADI), development disabled (DD) (formerly known as mental retardation or related conditions (MR/RC)), elderly (EW), and traumatic brain injury (TBI) waivers. This does not include alternative care (AC) which is reported in Other State Funds.

Medicare (Title XVIII of the Social Security Act): Report expenditures that had Medicare reimbursements as their source. Also include revenue from Minnesota Health Senior Options (MSHO).

Other Federal Funds: Report expenditures that had as their source of revenue as the Federal Government other than those specified elsewhere in the glossary (i.e. Medicaid, Medicare, TANF, and Title V). This includes dollars that come directly and as pass through funds. Any funds with a Catalog of Federal Domestic Assistance (CFDA) number are federal funds. Examples include WIC, Veteran's Administration, and Public Health Emergency Preparedness (PHEP). This does NOT include Medicaid, Medicare, Medicaid waivers, Title V, and TANF funds. If a grant is funded by both state and federal sources (e.g., 30% state funds and 70% federal funds) divide the amount appropriately between Other State Funds and Other Federal Funds.

Other Fees (non-client): Report expenditures that had as their source revenue received as a fee for service, or for a license or permit. Usually the charge has been set by statute, charter, ordinance, or board resolution.

Other Local Funds: Report expenditures that had their source from other local funds including in-kind and contracts, grants or gifts from local agencies such as schools, social service agencies, community action agencies, hospitals, regional groups, non profits, corporations or foundations. Please confirm that these funds do not originate from a federal source.

Other State Funds: Report expenditures of dollars spent from other state funds other than those specified including grants and contracts from the Minnesota Department of Health and other state agencies that are not "pass through" dollars from the federal government. Funding with a CFDA number are federal dollars. Examples of other state funding include alternative care and family planning special project. Please confirm that these funds do not originate from a federal source. If a grant is funded by both state and federal sources (e.g., 30% state funds and 70% federal funds) divide the amount appropriately between Other State Funds and Other Federal Funds.

Private Insurance: Report expenditures that had reimbursements received from private insurance companies as their source.

State General Funds: Report expenditures of dollars that had the state general funds portion of the Local Public Health Act as their source. State general funds are to be used for the operations of community health boards.

State General Match: Report non-federal funds such as local taxes, reimbursements for services, fees, other local funds, and non-federal grants use as local match equaling at least 75 percent of the state general funds used.

TANF: Report the total of invoices sent to MDH for reimbursement for the period of January 1 to December 31 that had Federal TANF from the Local Public Health Act as their funding source.

Title V: Report expenditures of dollars that had the federal Title V (MCH) portion of the Local Public Health Act as their source.

Title V Match: Non federal funds that were used for Title V programs are eligible for match. This includes state general funds of the LPH Grant, Medicaid, local taxes, client fees, private insurance, other state funds, and other local sources that were used to support programs in the areas of improved pregnancy outcomes; family planning; children with special health care needs; child and adolescent health (ages 1 to 22); and infant health (under one year or age). If you want to use all of your MATCH dollars in one area such as Children with Special Health Needs you can. It is not necessary to use them only in the areas that you used Title V dollars in. For example, you can use Title V dollars in Improved Pregnancy Outcome, Family Planning and Children with Special Health Needs and use Title V match dollars to support Children with Special Health Needs and Child and Adolescent Health.

Title V Federal Funds by Breakout by Priority-Budget

Title V Match: Non federal funds that were used for Title V programs are eligible for match. This includes state general funds of the LPH Grant, Medicaid, local taxes, client fees, private insurance, other state funds, and other local sources that were used to support programs in the areas of improved pregnancy outcomes; family planning; children with special health care needs; child and adolescent health (ages 1 to 22); and infant health (under one year or age). If you want to use all of your MATCH dollars in one area such as Children with Special Health Needs you can. It is not necessary to use them only in the areas that you used Title V dollars in. For example, you can use Title V dollars in Improved Pregnancy Outcome, Family Planning and Children with Special Health Needs and use Title V match dollars to support Children with Special Health Needs and Child and Adolescent Health.

Direct Services: Preventive, primary, or specialty clinical services to pregnant women and children, including children with special health care needs, where MCH Title V Block Grant or Title V Match funds are used to reimburse or fund providers for these services through a formal process similar to paying a medical billing claim or managed care contracts. Do not include the costs of clinical services which are delivered with Title V dollars but reimbursed by Medicaid, or other public or private payers. Examples include, but are not limited to, preventive, primary or specialty medical care visits, emergency department visits, inpatient services, outpatient and inpatient mental and behavioral health services, prescription drugs, occupational and physical therapy, speech therapy, durable medical equipment and medical supplies, medical foods, dental care, and vision care.

Enabling Services: Non-clinical services that enable individuals to access health care and improve health outcomes where MCH Title V Block Grant or Title V Match funds are used to cover these services. Enabling services include, but are not limited to: case management, care coordination, referrals, translation/interpretation, transportation, eligibility assistance, home visiting, health education for individuals or families, environmental health risk reduction, health literacy, and outreach. Do not include the costs for enabling services that are reimbursed by Medicaid, or other public and private payers. This category may include salary and operational support to a clinic or program that enable individuals to access health care or improve health outcomes. Examples include the salary of a public health nurse who provides prenatal care in a local clinic or compensation provided to a specialist pediatrician who provides services for children with special health care needs.

Public Health Services and Systems: Activities and infrastructure to carry out the core public health functions of assessment, assurance, and policy development, and the 10 essential public health services where MCH Title V Block Grant or Title V Match funds are used to cover these services. Examples include the development of standards and guidelines, needs assessment, program planning, implementation, and evaluation, policy development, quality assurance and improvement, workforce development, and population-based disease prevention and health promotion campaigns for services such as newborn screening, immunization, injury prevention, safe-sleep education and anti-smoking. Reporting on public health services and systems should not include costs for direct clinical preventive services, such as immunization, newborn screening tests, or smoking cessation.