What's New in Annual Reporting? - Minnesota Dept. of Health

What's new in Local Public Health annual reporting?

MDH uses the Local Public Health Act annual reporting email list to send the updates below to local public health staff who participate in annual reporting, to share reporting instructions, system updates, and related information.

CHS administrators will continue to receive formal communication on annual reporting via the CHS-PHN email list.

If you have other questions regarding LPH Act annual reporting or REDCap, please contact the MDH Center for Public Health Practice. MDH does not sell or distribute email addresses.

 

Reporting deadlines postponed: LPH assessment and planning deliverables, LPH Act annual reporting, Title V MCH Block Grant

18 March 2020

Given the intense focus on COVID-19, deadlines for the following items are postponed indefinitely:

  • 2019 LPH Act annual reporting (finance, staffing)
  • 2015-2019 LPH assessment and planning deliverables (CHIP, strategic plan, etc.)

There is no need to submit a formal extension request. Information on future deadlines for these will be provided as the COVID-19 situation evolves. REDCap forms remain open and we will continue to accept emailed deliverable documents.

In addition, the deadline for the 2019 Title V MCH Block Grant annual reporting has been extended to April 30, 2020. This extension is based on current federal requirements and deadlines for MDH to report on Title V.

 

Local Public Health Act annual reporting is now open

13 February 2020

Local Public Health Act annual reporting is now open in REDCap, for finance and staffing related to the LPH Act and priority health issues from your community health assessment.

Each community health board’s community health services administrator has also received a version of this message via email.

How to report

Using REDCap

MDH uses the REDCap reporting system to gather data for LPH Act annual reporting.

If your CHS administrator asked MDH to add you to the list of staff with access to your community health board's project in REDCap, you may have already received one or more automated messages from REDCap in the past few days—one for each of the REDCap projects you have access to, below—that look something like this:

Subject line: REDCap project access granted

[This message was automatically generated by REDCap]

You have been given access to the REDCap project named "2019 Local Public Health Act Finance and Staffing". Using your user name "abcd123", you may log in to the project using the link below.

https://redcap.health.state.mn.us/redcap/

If you or your staff have trouble accessing REDCap or entering data into REDCap, start here for assistance: Help with REDCap for LPH Act annual reporting.

You can log into REDCap for any of the projects below at: Log into REDCap for LPH Act annual reporting.

Finance and staffing

If your agency’s leadership has asked you to participate in finance and staffing:

  1. Gather your data: Use the instructions online to determine what and how to report your community health board’s expenditures/finance and workforce/staffing information. Remember to review these instructions prior to sitting down to enter data into REDCap.
  2. Report your data: After you’ve reviewed the instructions, log into REDCap and enter your data in the project called “2019 Local Public Health Act Finance and Staffing.” This project closes March 31, 2020.

You can find the online instructions and a link to REDCap online: Module: Finance and staffing, LPH Act annual reporting.

Priority health issues

If your agency’s leadership has asked you to participate in adding priority health issues for your community health board’s community health assessment (CHA):

You’ll enter in REDCap the priority health issues identified during your community health assessment (CHA) process. You’ll also report which of those priority health issues are being addressed with strategies in your community health improvement plan (CHIP).

To submit your priority health issues, log into REDCap and enter data in the project called “2020 Priority Health Issues (Assessment and Planning Deliverables).” This project closes March 31, 2020.

Related reporting

Your agency’s leadership may also have you assist in submitting deliverables for assessment and planning (CHIP, strategic plan, and plans to monitor/revise each), reporting on the Title V MCH Block Grant, or updating your community health board’s contact information. For help with each of those things, visit:

Questions and help

Please do not hesitate to contact us with questions or for assistance.

Finance, staffing, and LPH Act annual reporting

Priority health issues, community health assessment, and 2015-2019 local public health assessment and planning cycle

Title V MCH Block Grant

REDCap

Thank you

Thank you for your time and effort. Your work helps us, together, monitor the health of Minnesota's public health system.

 

2020 LPH Act annual reporting timeline and expectations

5 December 2019

We anticipate opening LPH Act annual reporting in mid-February and closing March 31, 2020, but reporting will look a little different this year. MDH will continue to ask you to report on finance and staffing, and to verify your community health board’s contact information is correct, as in years past. You’ll also submit your 2015-2019 assessment and planning deliverables.

However, this year, MDH will not ask you to report on LPH Act performance measures in the traditional six Minnesota areas of public health responsibility.

What do I report in spring 2020?

You will report the following information for LPH Act annual reporting in REDCap, between mid-February and March 31, 2020:

Finance and staffing

  • You will continue to report funding annually by funding source and area of public health responsibility, and staffing annually by job classification and area of public health responsibility.
  • MDH will alert you when guidance is available to help guide your 2020 reporting on finance and staffing.
  • MDH will post that guidance online at: Module: Finance and staffing, LPH Act annual reporting.

Contact information

  • The MDH Center for Public Health Practice uses REDCap to maintain contact information for Minnesota’s community health boards. This includes contact information for member health departments, CHS administrators, public health director(s), authorized agent(s) of the board, board chair, SCHSAC members/alternates, medical consultants, and meth contacts.
  • You should update this information at any time, but we encourage you to also check it during the 2020 LPH Act annual reporting period.
  • For more information, visit: Community health board contact information

Related: Priority health issues from your community health assessment

  • You’ll report one portion of your 2015-2019 assessment and planning deliverables during the traditional LPH Act annual reporting window that starts in mid-February: the priority health issues identified during your community health assessment, and which of those priority health issues you’ve created strategies for in your community health improvement plan.
  • You can submit your other assessment and planning deliverables to MDH at any time between now and March 31, 2020.
  • For help on how to submit those deliverables, visit: Local public health assessment and planning cycle: 2015-2019.

What’s next?

CHS administrators will send to MDH the names of staff needing access to REDCap, to enter data for LPH Act annual reporting.

Questions and help

Please do not hesitate to contact us with questions or for assistance.

LPH Act annual reporting

REDCap

Related: 2015-2019 local public health assessment and planning cycle

21st century public health in Minnesota

Thank you

Thank you for your time and effort. Your work helps us, together, monitor the health of Minnesota's public health system.

 

Local Public Health Act annual reporting summary reports now available

31 October 2019

Each spring, Minnesota community health boards report data from the previous year on programs, activities, and resources, to help monitor the health of the state-local public health partnership.

2018 LPH Act annual reporting data

These reports present the data from this past spring’s reporting period on 2018, and can help you understand what’s happening right now with Local Public Health Act (LPH Act) performance measures:

  • 2018 Local Public Health Act performance measures: Data book (PDF): This data book shares state-level information on LPH Act performance measures, which correspond with Minnesota’s six areas of public health responsibility: assure an adequate local public health infrastructure (this area includes capacity measures based on national standards and Minnesota-specific measures), promote healthy communities and healthy behavior, prevent the spread of communicable diseases, protect against environmental health hazards, prepare and respond to emergencies, assure health services. If you'd like to see other years' data, please visit: Past data: LPH Act annual reporting.
  • Local Public Health Act performance measures for 2018: This report is specific to your community health board, and compares it with other boards of the same population size. MDH emailed this report directly to your community health board’s CHS administrator. To review this report, please contact your CHS administrator. If you are a CHS administrator and did not receive this report via email, please contact your MDH regional public health nurse consultant.
  • Food, Pools, and Lodging Services in Minnesota: 2018 Statewide Performance Measures (PDF): This report summarizes statewide data on Food, Pools, and Lodging Services (FPLS). The Environmental Health Continuous Improvement Board (EHCIB) uses these performance measures to ensure quality environmental public health services in Minnesota. Appendix A (PDF) presents on-time inspection data for 2016 and 2018, by program and establishment type. For more information and assistance on these reports, visit: EHCIB.

Previous years’ data

You can find past reports online: Past data: LPH Act annual reporting.

Help and questions

If you have questions about these reports or aren't sure what this data means for you or your community health board, please contact your MDH regional public health nurse consultant.