Request for Proposals for Technical Assistance and Training Grant - Commercial Tobacco Prevention and Control - Minnesota Department of Health

Youth E-cigarette Prevention and Cessation Initiative
Request for Proposals for Technical Assistance and Training Grant

The purpose of this Request for Proposals (RFP) is to provide new funding to one organization as a Technical Assistance and Training (TA) Provider to lead and coordinate statewide youth engagement activities, convene collaborative efforts with grantees and other partners, and support the grantees in capacity building efforts.  

Key dates

Wednesday, December 15, 2021 RFP posted
Thursday, January 6, 2022 Notice of Intent due
Strongly encouraged but not required.
Send to tobacco@state.mn.us.
Wednesday, January 26, 2022 Last day to submit questions
Monday, February 7, 2022 Proposals due
Week of February 14, 2022 Anticipated finalist interviews
Monday, February 28, 2022 Anticipated awardee notification
Monday, May 2, 2022 Anticipated start date for grants

Submit your application

Applications, including work plans and budget, must be submitted online.

Remember: You must email the Due Diligence Form separately to tobacco@state.mn.us, using this subject line: Youth TA Grant Application

Submit an Online application

Forms and sample templates

Background information

Questions and answers

Applicants are encouraged to reach out with questions. Questions and answers will be posted on this page each Tuesday until proposals are due. The last day to submit questions is Wednesday, January 26, 2022.

Submit a Question

Eligibility

Posted 1/14/2022

Can one organization apply for both a TA grant and a community grant?

Yes, organizations may apply for both grant opportunities. However, applicants can only receive an award for one opportunity, not both.

Can an applicant receive funding from more than one pot of funding-current youth and vaping RFP vs future RFP (such as Tobacco-Free Communities)?

If an applicant receives a youth e-cigarette prevention and cessation initiative community grant, they may be eligible to receive future grants. MDH will strive to equitably balance overall funding distribution across targeted communities and organizations.

If an organization applied to the community grant side of this project does that disqualify from them applying for the TA and Training grant?

Organizations may apply for both grant opportunities. However, applicants can only receive an award for one opportunity, not both.

We are based outside of Minnesota but would be interested in partnering with a Minnesota-based group to provide our model program to Minnesota in collaboration with an agency based in Minnesota. Would this be allowable?

Yes, a Minnesota-based applicant may subcontract with an organization(s) based outside of Minnesota.

Requirements

Posted 1/14/2022

On Attachment C: Due Diligence Review Form, Section 4 lists the requirements for the Nonprofit Financial Review. We are an S Corp (not a nonprofit), and we're wondering what kind of financial documentation you need to meet the requirements for question 15.

As an S Corp, please submit the organization’s most recent financial statements.

Scope of work

Posted 1/14/2022

Please provide a general overall on TA provider's responsibilities for creating an annual youth summit.

Planning for the 2022 youth leadership summit is underway. The TA provider will participate in the summit, but will not lead nor have responsibility for any planning activities.

For subsequent summits, the TA provider will be responsible for planning, coordinating, and carrying out the annual youth leadership summit in partnership with MDH and other partners.

Please elaborate on MDH's vision for a youth summit. For example, is it a virtual or in-person event? A one-day event? An overnight conference? Would MDH provide a separate budget for a youth summit?

Applicants do not need to include 2022 youth leadership summit costs in the application Year 1 budget. Budget arrangement for subsequent summits are yet to be determined and may include part of the TA provider’s budget.

Would the TA provider be responsible for continuing the Escape the Vape video contest?

Currently, MDH is implementing a peer-to-peer youth educational video challenge called Escape the Vape in early 2022. The TA provider will be responsible for planning and implementing subsequent peer-to-peer youth educational video challenges, which may be Escape the Vape, but will be determined based on the TA provider’s vision and youth input.

In what capacity will MDH be supporting the grantee for this project? Will MDH's role be primarily monitoring in nature or will there be opportunities to collaborate on various items noted in the RFP (e.g., provide input in drafts, share ideas, link resources)?

The TA provider is expected to convene partners including MDH, marketing contractor, and grantees. In addition to monitoring the TA grant and overall initiative, MDH will also be an active collaborator.

Is there a sustainability component/expectation of this grant beyond delivery of the items noted in the RFP?

Not at this time.

We did not see outcome statements in the RFP. What are the short, intermediate and long-term impact MDH hopes the chosen grantees will achieve? This will help us frame the scope of the work and how to best deliver services.

The TA RFP provides the general scope of work anticipated; however, within the first year, MDH anticipates establishing a surveillance and evaluation framework. Please see the Community Grant RFP (PDF) for the anticipated community grantee project outcomes (starting on page 11).

Posted 1/18/2022

The RFP states, "If the applicant is funded, MDH will work with the grantee to measure performance in reaching diverse populations in annual work plans, progress reporting, and program evaluation of grant activities." Does this mean the funded applicant will need to have evaluation expertise? Should evaluation activities be included in the proposal budget? What responsibility will the funded applicant have for measuring performance and evaluating the impact of the work?

The funded applicant does not need to have evaluation expertise and evaluation activities do not need to be included in the proposal budget. MDH and any contractors will work with grantees on evaluation and identifying performance measures that are based on reaching diverse populations.

Other

Posted 1/14/2022

Would these grants provide the opportunity for CHBs to hire a new staff member to help fill grant responsibilities or would both grants be eligible for SHIP staff to use their time on?

Minimum full-time equivalent (FTE) requirements are not specified for this RFP. The FTE proposed should be adequate to fulfill the requirements and outcomes listed in the RFP. Applicants may hire new staff using these funds. Applicants may split existing staff FTE's between grants but related grant work may not be supplanted.

When will the RFP for the next TFC grant cycle be coming out? And, will that RFP be for five-year funding?

We anticipate the RFP for the next iteration of competitive Tobacco-Free Communities (TFC) grants to be released early- to mid-2022, with grants beginning in November 2022. The grant funding period for these future grants has not yet been determined.

Learn more

Updated Thursday, 20-Jan-2022 07:49:51 CST