COVID-19 Vaccine Provider Registration
COVID-19 vaccine will be distributed through the Centers for Disease Control and Prevention's (CDC) centralized vaccine distribution system. This is the same system that is used to distribute vaccine for the Minnesota Vaccines for Children, (MnVFC) and Uninsured and Underinsured Adult Vaccination (UUAV) programs.
Provider sites will be asked at some point to formally register with MDH and to sign a federal COVID-19 vaccine provider agreement to receive and administer COVID-19 vaccine. MDH will register providers in phases, as described below.
Becoming a COVID-19 vaccine provider
Right now, providers are asked to fill out an electronic survey if they want to administer COVID-19 vaccine when it becomes available. MDH will use the survey to invite providers to register officially as a COVID-19 vaccine provider. The pre-registration survey can be found in the last section below.
Official registration, when available, will include these steps:
- Complete a provider agreement. The agreement outlines the obligations of receiving COVID-19 vaccine.
- Obligations include agreeing to observe Advisory Committee on Immunization Practices (ACIP) recommendations for priority populations as well as submitting near real-time data to Minnesota's immunization information system, known as MIIC.
- Get signatures from the chief medical officer and CEO/CFO of your organization.
- Submit the following information (for each location that will administer COVID-19 vaccine):
- Contact information.
- Estimate of the number of patients your location serves, by age group.
- Capacity to store vaccines in various conditions.
- Name and license number of each prescribing provider that will be involved with administering COVID-19 vaccine.
- Complete training specific to COVID-19 vaccine management, administration, and data submission.
Preparing to become a COVID-19 vaccine provider
Take these steps to prepare to formally register as a COVID-19 vaccine provider.
- If you do not already participate in the Minnesota Immunization Information Connection (MIIC), review Participating in MIIC to learn how to enroll your organization.
- Become familiar with reporting product-specific data to MIIC. Such reporting is required after administering COVID-19 vaccine. If your organization already submits data to MIIC via:
- Electronic data exchange: Please review your messages to ensure you are sending a CVX/CPT code pair or an NDC code.
- MIIC flat files: Please review your files to ensure you are sending CPT and trade name.
- Batch upload by spreadsheet: We are currently improving the flu spreadsheet to allow users to submit CPT and CVX codes. The updated template and user guide will be available later this year.
- Direct data entry: Ensure staff are selecting the correct option from the “Trade Name” drop-down menu.
- Consider if electronic data exchange is right for your organization. Review data exchange considerations and specification guides at Submitting and Exchanging Data with MIIC.
- Assess your storage and handling capacity. Identify if you have additional capacity to store refrigerated (2 to 8 degrees C), frozen (-15 to -25 degrees C), and ultralow cold (-60 to -180 degrees C) vaccines.
- Plan how your organization will follow up with clients who are due or overdue for their second COVID-19 vaccine dose. Client Follow-Up: MIIC User Guidance and Training Resources can assist with reminder/recall efforts.
Getting officially registered
MDH will prioritize registration in the early phases of the COVID-19 vaccine campaign to providers that are likely to serve priority populations. Priority populations are still being defined at the federal level by ACIP and CDC. We know that the initial focus will be directed strongly at vaccinating people working in health care settings who could be exposed to COVID-19. With that in mind, you will be asked in the survey below to identify the type of your health care setting and the patient populations that you serve.
We will use information from this survey to reach providers about formal registration. We will also send out broad notification when we move forward to collect paperwork from providers for entering into an agreement to receive COVID-19 vaccine. Your county may also contact you about provider registration; local health departments are planning who will be vaccinating in their communities. We anticipate moving forward by mid-October with registration of the first wave of select providers.
Complete a survey about intent to administer COVID-19 vaccine
MDH is now gathering information from practicing health care providers about their interest in administering COVID-19 vaccine.
- COVID-19 Vaccination Pre-Registration Survey
Complete to get ongoing information about the MDH COVID-19 provider registration process.
By providing a point of contact via this survey, you are indicating only the intent of your practice or clinic site to serve as a COVID-19 vaccine provider. Indicating your intent via this survey is non-binding. Please submit only one survey per practice or clinic.