Local Public Health Act Annual Reporting
Each year, Minnesota community health boards are required to report on staffing, finance, and performance measures to help us identify and understand trends in how Minnesota's local public health system operates. This is called the Local Public Health Act annual reporting because it's required in Minnesota's Local Public Health Act (Minn. Stat. § 145A).
Reporting is typically open from mid-February through March each year to report data for the previous calendar year.
How to report
Local Public Health Act annual reporting is now open.
Annual reporting must be completed by April 12, 2024 (extended from March 31).
CHS administrators, directors, and requested staff have access to the projects. If you have staff that need access to annual reporting, request access through this survey: REDCap User Request Form February 2024
- Review this year's instructions and guidance for finance and staffing: Finance and Staffing Reporting Instructions for Calendar Year 2023 (PDF) (updated 03/07/2024)
- Review this year’s instructions and guidance for performance measures: Performance Measures Instructions for Calendar Year 2023 (PDF) (updated 03/07/2024)
- Log into the Minnesota Department of Health REDCap production environment to report data: REDCap.
- If you are a community health services administrator, please complete validation by April 12: Validating LPH Act annual reporting - MN Dept. of Health.
Support for annual reporting
- Watch the informational webinar: LPH Act Annual Reporting Informational Webinar (YouTube)
- Attend office hours, which are held on Fridays, March 1 through March 29, 2024, from 10 a.m. to 11 a.m.
Microsoft Teams meeting
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- Visit the FAQ webpage: Frequently asked questions about LPH Act annual reporting - MN Dept. of Health
- If you need help troubleshooting REDCap, visit this resource page: Help with REDCap for LPH Act annual reporting - MN Dept. of Health. You can also let us know at health.ophp@state.mn.us.
- For non-REDCap help and questions, email health.ophp@state.mn.us or contact your public health system consultant: Who is my public health system consultant? - MN Dept. of Health.
Changes for calendar year 2023 reporting
There are a few items that will look different this year from last, including:
- Performance measures: Community health boards will report on a set of 24 performance measures: Calendar Year 2023 Performance Measures (PDF). Reporting on performance measures was paused during the pandemic, so this represents a restart. When reporting on how well they meet each measure, community health boards are asked to consider the elements in the Public Health Accreditation Board (PHAB) standards and measures, version 2022: Standards and Measures for Initial Accreditation-Version-2022 (PDF). The instruction document will provide the corresponding elements from PHAB version 2022 that should be used to consider what response best fits the community health board.
- COVID-19: Community health boards will not need to report on COVID-19-related staffing. Any staff work on COVID-19 should be incorporated into the regular staff reporting on full-time employees (FTEs), position numbers, and contracted staff. Community health boards will still be asked to report on COVID-related expenditures in calendar year 2023.
- Optional Question about foundational responsibilities: Both the staffing and finance surveys will include an optional question about any change (increase/decrease/stayed the same) in spending and/or staffing to work on foundational public health activities from what was reported in the cost and capacity assessment. Community health boards will not be required to answer the question, but responses to this question will help us better understand any changes since the cost and capacity assessment. Learn more about the cost and capacity assessment here: Publications and Resource Documents - MN Dept. of Health.
Related
- LPH Act annual reporting frequently asked questions
- Title V MCH Block Grant: The Minnesota Department of Health maintains information for Minnesota's Title V Maternal and Child Health Block Grant and will communicate directly with local public health leadership about Title V reporting.
- Contact database for community health boards: Please keep your community health board's contact information updated here.
- Local public health assessment and planning: Learn more about strategic plans, community health assessment and improvement planning, and more.
- Requirements for the Local Public Health Act: Community health boards have statutory responsibility under the Local Public Health Act. There are two components to compliance: statutory requirements and performance-related accountability requirements