Request for Proposal (RFP) for Influenza Vaccine Projects 2020 - Minnesota Dept. of Health

Request for Proposal (RFP) for Influenza Vaccine Projects 2020

The State is seeking proposals for Influenza Vaccine Projects 2020. Projects include improving coverage using best practices and providing flu vaccine in non-clinic settings.

This RFP will result in improved vaccination infrastructure to better reach underserved, hard-to-reach, and high risk populations.

Details concerning submission requirements are included in the Request for Proposal. No other personnel are authorized to discuss the project with responder before the submittal of the RFP Response.

Grant application forms and guidelines

Influenza Vaccine Projects 2020 RFP (PDF)

Attachment A: Application Scoring Criteria (PDF)

Part 4: Application Forms and Instructions (Word)

Questions and answers

Common applicant questions will be posted weekly on Fridays. Check back regularly for more information.

What elements should be included in the Letter of Intent?

Please include your organization’s name, address, contact person, phone number, and email address. Also include whether you intend to apply for Project 1, Project 2, or both.

Could an organization be funded to do a podcast or media campaign?

Yes, a podcast or media campaign could be a part of a proposal. To meet the minimum requirements and goals of the RFP, we encourage collaboration between organzations that can provide vaccine and those that do not provide direct services.

I see that vaccine cost is not an eligible expense. So am I understanding correctly that we would need to privately purchase the vaccine and bill those that we can? Or, will we be able to order UUAV vaccine for use (and thus be required to screen for eligibility)?

Correct, vaccine is not an eligible expense. Options for vaccine include:

  • Private purchase
  • Un and Underinsured Adult Vaccine (UUAV) program flu vaccine doses you pre-booked in the spring. Or, you will be able to order any additional doses you need for these projects through the normal channels.
  • If you are not a UUAV provider and are awarded a grant, you can enroll in a special opportunity to get flu vaccine at no cost to you. You can begin the enrollment process by completing the Provider Agreement for using Influenza Vaccine. CDC will not be releasing most of the doses until late-season (i.e. November).

Additionally, you are not required to screen patients for insurance under this grant opportunity, however, we encourage it if possible. You may charge an administration fee, but you may not charge for the cost of the vaccine.

If we are to bill, we would likely have an issue with those that are 65+ and on Medicare. We do not have a Medicare license, which is required to bill for these patients.

In general, supplemental doses of influenza vaccine provided by the state should not be used for large events that specifically target people on Medicare. Individuals on Medicare are fully insured for flu vaccine and are generally well-vaccinated. However, if your organization is hosting an event that targets an underserved population (e.g. community of color or those with limited mobility/transportation) and individuals with Medicare participate, you may use these supplemental vaccine doses so as not to deny access.

Do applications need to ask for the minimum estimated award to be considered?

No, you are not required to request the minimum estimated award. We will consider applications that are complete and meet the minimum requirements of the RFP announcement. However, we encourage applicants to budget the amount that will ensure a successful project. We recommend that you consider resources that may be needed to successfully vaccinate for the flu while COVID-19 continues to circulate in the fall.

Is there a page limit, font size or structure required for the application?

There is not a required page limit or font. We ask that applicants use the forms listed on above for "Part 4: Application Forms and Instructions." Applicants should focus on explaining projects in enough detail for reviewers to accurately score the application without providing unnecessary detail.

Can we seek advances for purchases we intend to make with this funding?

No, the grant agreements will require grantees to seek reimbursement from the state through periodic invoicing.

Are there limitations on equipment that can be purchased with this funding?

Yes. You cannot use this funding for: fundraising, taxes (except sales tax on goods and services), lobbyists, political contributions, bad debts, late payment fees, finance charges, contingency funds, vaccine cost, incentives, or refreshments. Federal guidelines also prohibit the purchase of vehicles with this funding.

Are there limitations on cost of equipment that can be purchased with this funding?

We encourage you to reach out ahead of time if your organization intends to buy any item with a unit cost over $5,000. Purchases over $5,000 require additional permissions through federal guidelines and would generally be discouraged. This keeps administrative burden reasonable and improves timeliness of funding for both parties entering the grant agreement.

Can funds be used to retrofit or to lease a vehicle?

Yes. However, consider the sustainability and longevity of this type of investment. We will ask the applicant to describe their plans for continuing a lease and/or the projects that were initiated with the retrofit. Keep in mind that individual purchases of equipment of more than $5,000 are subject to additional approval.

Can the supplemental doses of vaccine be used for public health or other critical workforce staff?


Is funding still available? Will you communicate when funding is exhausted or you are no longer accepting applications?

Funding is still available. We will remove the RFP from the web when we are no longer able to accept applications.


Updated Friday, 18-Sep-2020 15:03:06 CDT