Birth and Fetal Death Registration for Hospital Staff - Minnesota Dept. of Health

Birth and Fetal Death Registration Information for Hospital Staff

In Minnesota, the State Registrar maintains the statewide vital records program and the Minnesota Registration & Certification System (MR&C). MR&C is used to electronically register births, fetal death reports and deaths that occur in the state and issue certified copies of birth and death certificates to eligible requesters.

What's New?

Minnesota Birth Facility Report Cards

The Office of Vital Records developed the interactive Birth Quality Reports to provide performance feedback to birth facilities and staff who register births. The one-page reports summarize the timeliness and completeness of selected birth registration items reported by a facility. Aggregate data for all birthing facilities in Minnesota is presented for comparison. Facility births registered with missing data are compared to all births in the state and to the National Center Health Statistics quality threshold.

Minnesota Birth Record Filing Timeliness

Has your facility met and maintained the timeliness in registration goal? See data by facility, for the years 2018, 2019, and 2020 in Birth Record Filing Timeliness by Facility and Year (Excel). The data for 2020 is for filed records only. Some records remain unfinished at this posting.

Birth Registrar Training

Birth Certificate eLearning

The Office of Vital Records (OVR) expects new birth registrars to take a one-hour online course within six months of becoming an MR&C user. The course is available online at Applying Best Practices for Reporting Medical and Health Information on Birth Certificates. Clinical and non-clinical providers of medical/health information for the birth certificate or the report of fetal death will find value in the course.

The National Center for Health Statistics (NCHS) at CDC, in partnership with the National Association for Public Health Statistics and Information Systems (NAPHSIS), and several individual jurisdictions, one of which was Minnesota, designed the course.

The course
  • Explains the importance of reporting birth record and fetal death information
  • Describes how birth registrars and clinicians can improve maternal and infant health data
  • Identifies resources available to assist birth registrars and clinicians
  • Tests what the student learned about birth and fetal death registration

For those who successfully complete the course, continuing education credits (CMEs, CNEs, CEUs, CPHs) and certificates are available!

Classroom training

The Office of Vital Records offers Birth Registration 101 (PDF) once each quarter.

Here is the schedule of classes coming up:
  • July 30, 2020, 8 a.m. to noon
  • October 15, 2020, 8 a.m. to noon

Classes are at the Orville L. Freeman Building, Room C127, 625 Robert St N, St. Paul, MN 55155-2538. Seating is limited and registration is first come first served.

Go to Minnesota Department of Health (MDH) Learning Center to create your account (if you don't already have one) and to register for the class.

Get approval from your facility to attend. There is no fee for the class but you must pay for your travel and parking.


Minnesota Statutes, section 144.215
Minnesota Statutes, section 144.2151
Minnesota Statutes, section 144.217
Minnesota Rules, chapter 4601


Updated Tuesday, 16-Jun-2020 11:30:13 CDT