Birth and Fetal Death Registration Information for Hospital Staff
In Minnesota, the State Registrar maintains the statewide vital records program and the Minnesota Registration & Certification System (MR&C). MR&C is used to electronically register births, fetal death reports and deaths that occur in the state and issue certified copies of birth and death certificates to eligible requesters.
Minnesota Birth Facility Report Cards
The Office of Vital Records developed the interactive Birth Quality Reports to provide performance feedback to birth facilities and staff who register births. The one-page reports summarize the timeliness and completeness of selected birth registration items reported by a facility. Aggregate data for all birthing facilities in Minnesota is presented for comparison. Facility births registered with missing data are compared to all births in the state and to the National Center Health Statistics quality threshold.
Minnesota Birth Record Filing Timeliness
Has your facility met and maintained the timeliness in registration goal? See data by facility, for the years 2018, 2019, and 2020 in Birth Record Filing Timeliness by Facility and Year (Excel). The data for 2020 is for filed records only. Some records remain unfinished at this posting.
Birth Registrar Training
Birth Certificate eLearning
The Office of Vital Records (OVR) expects new birth registrars to take a one-hour online course within six months of becoming an MR&C user. The course is available online at Applying Best Practices for Reporting Medical and Health Information on Birth Certificates. Clinical and non-clinical providers of medical/health information for the birth certificate or the report of fetal death will find value in the course.
The National Center for Health Statistics (NCHS) at CDC, in partnership with the National Association for Public Health Statistics and Information Systems (NAPHSIS), and several individual jurisdictions, one of which was Minnesota, designed the course.The course
- Explains the importance of reporting birth record and fetal death information
- Describes how birth registrars and clinicians can improve maternal and infant health data
- Identifies resources available to assist birth registrars and clinicians
- Tests what the student learned about birth and fetal death registration
For those who successfully complete the course, continuing education credits (CMEs, CNEs, CEUs, CPHs) and certificates are available!
Birth Registration 101
The Office of Vital Records now offers Birth Registration 101 via live WebEx. Employees from the Office of Vital Records (OVR) at MDH and the Division of Child Support (CSD) at DHS conduct the webinar.
This training provides information you need to guide parents through birth registration and paternity establishment. It covers vital record rules and regulations, paternity laws, medical terminology, and birth data and public health. And, you will learn about resources you can use right away. Training methods include pre-class assignments, lecture, demonstration, and guided discussion.Upon completion of this 90-minute webinar, you will be able to:
- Understand what is behind the data collection rules for birth records and where to get help
- Inform unmarried parents about their paternity establishment options
- Use Minnesota Registration & Certification (MR&C) efficiently
- Direct parents and families who need certificates or certificate changes
This class satisfies requirements for new birth registrar training in Minnesota.
2020 Webinar schedule
The webinar runs from 9:30 – 11 a.m. on the days listed below.
- October 27
- November 18
- December 16
You must register for the webinar:
Email email@example.com. Put Birth Registration Basic Training in the subject line. In the body of the email, indicate the date of the webinar you wish to attend, your first and last name, the facility you represent, and your work email address. We will send the WebEx link to you as confirmation.
Pre-webinar assignmentsYou must complete these assignments before the webinar:
- Watch the Minnesota Paternity Video Establishing Parentage on YouTube.
- Complete the online course Applying Best Practices for Reporting Medical and Health Information on Birth Certificates. See the Birth Certificate eLearning section above for more information.
- If you are completely new to birth registration and have never used MR&C, email health.MRCAdmin@state.mn.us with "Attention Field Rep" in the subject line. In the body of the email, request access to the MR&C training environment. Include your first and last name, the facility you represent, and your work email address.