Birth & Fetal Death Registration for Hospitals - Minnesota Dept. of Health

Birth and Fetal Death Registration for Hospital Staff

In Minnesota, the State Registrar manages the statewide vital records program and Minnesota Registration & Certification (MR&C). Authorized users of MR&C register the births, fetal deaths, and deaths that occur in Minnesota. Other users of MR&C print certified copies of birth and death certificates for eligible requesters.

On this page:
Minnesota Birth Facility Report Cards
Minnesota Birth Record Filing Timeliness
Birth Certificate eLearning
Birth Registration 101

Minnesota Birth Facility Report Cards

OVR developed the Birth Quality Reports to share performance feedback with birth facilities and staff who register births. The one-page reports summarize the timeliness and completeness of selected birth registration items reported by a facility. Aggregate data for all birthing facilities in Minnesota is presented for comparison.

Minnesota Birth Record Filing Timeliness

Has your facility met and kept the “timeliness in registration” goal? See data by facility, for the years 2019, 2020, and 2021 in Birth Record Filing Timeliness by Facility and Year (Excel).

The data for 2021 is for filed records only. Some records remain unfinished at this posting.

Birth Registrar Training

Birth Certificate eLearning

The Office of Vital Records (OVR) expects new birth registrars to take the CDC birth certificate eLearning course. The one-hour course is online at Applying Best Practices for Reporting Medical and Health Information on Birth Certificates. Complete the course within six months of becoming an MR&C user. Those who supply medical/health information for birth certificates or reports of fetal death will find value in the course.

The course
  • Explains the importance of reporting birth record and fetal death information
  • Describes how birth registrars and clinicians can improve maternal and infant health data
  • Names resources available to aid birth registrars and clinicians
  • Tests what the student learned about birth and fetal death registration
  • Continuing education credits (CMEs, CNEs, CEUs, CPHs) and certificates are available for those who successfully complete the course.

The National Center for Health Statistics and the National Association for Public Health Statistics and Information Systems designed the course. Several individual jurisdictions, one of which was Minnesota, also contributed to the course design.

Birth Registration 101 - Virtual

OVR cannot offer Birth Registration 101 - Virtual until the early months of 2022. Watch for more information on this page and on the MR&C Message board.

In the meantime:

  1. Watch the Minnesota Paternity Video Establishing Parentage on YouTube.
  2. Complete the online course Applying Best Practices for Reporting Medical and Health Information on Birth Certificates. Continuing education credits for this class are available if you register for them. See the Birth Certificate eLearning section above for more information.
  3. Review the rest of the Birth Registration Information pages. See the links in the left navigation pane.
  4. If you are completely new to birth registration, email with "Attention Field Rep" in the subject line. In the body of the email, request access to the MR&C training environment. Include your first and last name, the facility you represent, and your work email address. In the training environment, you can enter a fictitious record for practice. This assignment is not necessary if you have already been entering records for your facility.


Minnesota Statutes, section 144.215
Minnesota Statutes, section 144.2151
Minnesota Statutes, section 144.217
Minnesota Rules, chapter 4601


Updated Thursday, 21-Oct-2021 10:15:27 CDT