My MIIC Record Frequently Asked Questions

Participating healthcare providers view and submit data to the Minnesota Immunization Information Connection (MIIC) about immunizations a person has received. Additionally, MIIC receives information on births in the state from the Minnesota Department of Health Office of Vital Records. Data for newborn babies and people receiving immunizations are entered into MIIC unless a person or their parent/guardian opts out.

Parents/guardians and people with records in MIIC are notified in multiple and ongoing ways that their data may be reported to MIIC. For example, the parent notice of the official birth record includes a statement that the information from the birth record will be provided to the immunization information system. Participating healthcare providers are also required to provide notification materials to their patients such as brochures, displays, and/or statements regarding MIIC which include information about opting out.

If a person or a parent/guardian prefers not to participate, they can complete and submit a MIIC Public Inquiry Form to request an update to the MIIC record’s privacy settings.

The only people who can access your or your child’s immunization records beside the person or the person(s) who have the legal authority are those that are enrolled in MIIC and who provide services to the person. This includes healthcare providers, organizations required by law to record immunizations for enrollment (such as childcare centers or schools), and organizations providing services on behalf of the person (such as a health insurance company).

• Only authorized users can submit and access data in MIIC. For more information visit, MIIC Data Privacy.
• Full medical records are not stored in MIIC and MIIC staff cannot retrieve that documentation for you. More information can be found at Medical Records Information.

Many adults do not have their childhood records in MIIC. A PDF copy of your MIIC record and/or your MIIC record in Docket may indicate that you are overdue for a dose of tetanus, diphtheria, or tetanus, diphtheria, pertussis (Td/Tdap), measles, mumps and rubella (MMR), hepatitis B, varicella (chickenpox), hepatitis A, or other vaccines when you are not.

For clinical advice on which immunizations, you should or should not get, talk to a healthcare provider.

Most providers send MIIC information within 24 hours. We recommend asking your provider when they will send your information to MIIC. Please allow at least one week for your provider to send information to MIIC.

• MIIC was established in 2002, so many adults do not have their childhood vaccine records in the system.
• If you have lived in another state other than Minnesota some of your immunization records may not be available in MIIC. Immunization records are not automatically transferred between states when you move. Refer to CDC: Contacts for IIS Immunization Records to locate immunization records from other states.
• Review How long does it take MIIC to update and show my immunizations? for information about when newly administered immunizations should appear in MIIC.

To request an update to your MIIC record submit a request via the MIIC Public Inquiry Form. MDH staff will review your request and update your contact information. If staff are unable to find your MIIC record, they will contact you. Requests will be processed within 14 business days in the order they are received.

If your MIIC record is missing immunizations that you received, you can ask your healthcare provider to submit the information to MIIC or submit a request via the MIIC Public Inquiry Form. Requests will be processed within 14 business days in the order they are received. Please allow one week for your provider to send information to MIIC before requesting updates to your MIIC record.

Proof of immunization should be a document that includes vaccination date (month, day, and year); vaccine type or product; and the person's name and date of birth. We cannot accept documents that do not have these elements.

Some examples of acceptable proof of immunization include:

• An official paper or electronic document from the organization who gave the vaccine. This can include documentation from a clinical application such as MyChart, handwritten records from organizations who do not print typed records, or CDC COVID-19 vaccination card.
• A person's U.S. Department of State's Vaccination Documentation form DS-3025 that includes a person's verified past immunizations.
• An official International Certificate of Vaccination or Prophylaxis (yellow card).

If you received immunizations in another state, you can find contact information for that state's Immunization Information System (IIS) at CDC: Contacts for IIS Immunization Records.

If your provider searched MIIC and could not find a record or if your MIIC record is missing immunizations, additional information is unlikely to be available in MIIC. Immunization records may be available from other sources like:

• Facilities where immunizations were given, such as your primary care clinic, neighborhood clinics, and local public health departments, may have immunization records.
• Family records, such as baby books, may have immunization information.
• Schools and/or childcare providers, which must verify immunizations of enrollees, may be able to look up records.
• Military records may be a source of immunization information for those who have served in the military.
• Other state immunization information systems (IIS); there is no national IIS. If you or your child received immunizations in other states, refer to a list of state and local registries at CDC: Contacts for Immunization Records.

If you entered the U.S. and moved directly to Minnesota, your immunization record may be in MIIC. Complete a MIIC Public Inquiry Form to receive a copy of your record.

If you entered the U.S. as a refugee and did not move directly to Minnesota, your primary state’s immunization information system may have your immunization records. Refer to CDC: Contacts for IIS Immunization Records. If you would like to add missing immunization to your MIIC record, review How do I add immunizations to a MIIC record?

Docket searches MIIC using your or your family's basic demographic information. You or your family member's first name, last name, date of birth, and legal sex must match your MIIC record exactly. In addition, your or your family member's MIIC record must also contain a valid phone number in order to verify your identity within Docket.

To update information in MIIC to access your immunization records through Docket, complete a MIIC Public Inquiry Form. Requests will be processed within 14 business days in the order they are received.

After your MIIC record is updated, delete your existing immunization search history in the Docket application. Then retry your search by selecting the plus (+) sign on the "Immunization Search History" screen. If this still does not work refer to Docket®- Frequently Asked Questions.

Refer to Refreshing Data in Docket (PDF). If the immunizations are still missing after refreshing in Docket, submit a request via the MIIC Public Inquiry Form.

• If you have gone through the green card/I-693 process reach out directly to the civil surgeon.
• If you arrived in a state other than Minnesota, contact your provider from that state and/or your state's IIS contact, which you can find at CDC: Contacts for IIS Immunization Records.
• If you are not able to find previous immunization records, you may want to contact your current health care provider for additional recommendations, including re-immunization.

For select languages you can use the VaxRef tool to translate immunizations records to English. Once you have received the translated materials, you can submit a request via the MIIC Public Inquiry Form to have the immunizations added to MIIC. Include both a copy of the original immunization records and translated materials.

MDH cannot provide any form of travel documentation such as QR codes, vaccine passports, signed or stamped records or letters, and attestation letters. QR codes may be available through other sources, but the state does not have recommendations for what to use.

Contact a healthcare provider to find out what vaccines you may need.

For any other questions regarding MIIC immunization records send an email to health.immrecords@state.mn.us.