Death Registration Information for Medical Certifiers
Information for Physicians, Advanced Practice Registered Nurses, Physician Assistants and Designated Staff
Death registration in Minnesota is electronic, using the statewide web-based vital records application, Minnesota Registration & Certification System (MR&C). Medical certifiers (or their designated staff) are expected to enter the cause and manner of death into MR&C.
To complete death records online, become an MR&C user by completing and submitting the Medical Certifier / Designated Staff User Agreement (PDF).
The State Registrar is responsible for administering and enforcing the Minnesota Vital Records Act. Duties of the State Registrar include promoting uniformity of policy and procedures throughout the state in matters pertaining to the system of vital records and, prescribing the means for transmission of data to accomplish the purpose of complete, accurate, and timely reporting and registering of vital events.
Death registration in Minnesota is electronic, using the statewide web-based vital records application, Minnesota Registration & Certification (MR&C).
Information about the fact of death, and the cause and manner of death, are registered in real-time to create one death record for each decedent. Electronic death record registration using MR&C results in timely, accurate and complete records. Timely electronic death record completion means families can obtain death certificates without delay, disposition can be authorized electronically, and death data can inform public health.
The Office of Vital Records (OVR) no longer enters cause of death information into MR&C from paper worksheets sent to OVR by medical certifiers or funeral establishments. Become an MR&C user by completing and submitting the Medical Certifier / Designated Staff User Agreement (PDF) and complete death records online.
As a medical certifier and MR&C user, you may designate staff in your health care facility to enter cause of death information into MR&C on your behalf. Staff designated by you must become MR&C users and you must provide your designated staff with the cause of death information.
- Advanced practice registered nurses
- Physicians (including medical examiners and coroners)
- Physician assistants
Medical certifiers fulfill an important final step in completing a patient’s care by providing cause of death for the death certificate. Families use these permanent legal records to settle the affairs of their loved one and to obtain insurance, veterans’ and retirement benefits.
The death certificate cause of death information is the source for state and national mortality statistics. Cause of death information guides decisions on which medical conditions receive research and development funding, sets public health goals, and measures health status at local, state, national, and international levels.
A properly completed cause-of-death section provides an etiologic explanation of the order, type, and association of events resulting in death.
Data derived from death certificates is no more accurate than the information provided on the certificate.
Medical certifiers needing assistance in writing accurate and meaningful cause and manner of death statements can find information from the College of American Pathologists, the Centers for Disease Control and Prevention and the National Association of Medical Examiners at Additional Resources.