WIC Vendors

• SPOTLIGHT - Need to Know...

  Minnesota WIC has undergone a contract formula change effective October 1, 2022.
• Formula Contract Change

  • Minnesota WIC Formula Contract Changes (PDF) - Timeline with product UPCS.
  • WIC Matters Newsletter for Vendors – Volume 22, Issue 4 (PDF)
    • Carta de Asuntos de WIC de Minnesota para Vendedores – Volume 22, Numero 4 (PDF)
    • Somali - WIC Matters Newsletter for Vendors – Volume 22, Issue 4 (PDF)

• UPC Codes - APL

  The APL is the Approved Product List.
• MN WIC APL

  • The APL lists all of the WIC allowed foods and includes UPCs and product descriptions. It is in an excel spreadsheet with the complete APL on the first tab, newly added products on the second tab, and separate food categories on the other tabs.

    MN WIC APL - January 30, 2023 (EXCEL)

    See Food Manufacturers & Distributors section below to submit UPCs to the Minnesota WIC Program.

  Mapping WIC-Allowed Fresh Produce Items

  • Produce Mapping is a functionality of the integrated Point of Sale (POS) software that allows vendors to link a UPC to a PLU listed in the MN WIC Approved Product List (APL). For more information about mapping and why it's necessary for WIC Program vendors: Mapping Fresh Produce.
  • Learn more about produce mapping and its importance for successful WIC transactions: Introduction to Produce Mapping for Integrated Stores - 5 minutes (Script-PDF)

• Food Manufacturers & Distributors

• Submit UPC to Minnesota WIC Program

  • If you think a product should be added to the APL, you can submit the required information for review using the: UPC Submission Form

    You will be required to attach clear pictures of the label that include all of the following information:
    • - Brand name
    • - Product name
    • - Package size
    • - Ingredient list
    • - Nutrition Facts label
    • - Full UPC Code (usually 12 digits)

    If you have any questions, please email Health.mnwicupc@state.mn.us.

  Submit Formulas for Minnesota WIC Review

  • You can propose medical formulas for Minnesota WIC to review.

    If you think a product should be added as an allowed MN WIC formula, you can submit the formula for review using the: MN WIC Formula Submission (form).

    If a product meets Federal and State requirements and availability it will be reviewed by a team of Nutrition and WIC experts. Individuals submitting requests will be notified if a product is approved and added to the MN WIC APL (Approved Product List).

• WIC Vendor Advisory Group

• Description of Group

  • The WIC Vendor Advisory Group was created in 2002. It is comprised of representatives from both large and small stores in both the metro and non-metro areas, WIC local agencies, the Minnesota Grocer's Association, food manufacturers, the Food Stamp Program, and others who can advise the Minnesota WIC Program on vendor management policies. The Vendor Advisory Group meets 1 to 2 times a year.

    If you would like to be a part of this Vendor Advisory Group or attend a meeting, please email: health.wicvendor@state.mn.us.

• WIC Vendor Newsletters

  All vendors are expected to read the vendor newsletter and share it with all store employees.
• WIC Matters

  • WIC Matters Newsletter for Vendors – Volume 22, Issue 4 (PDF)
    • Carta de Asuntos de WIC de Minnesota para Vendedores – Volume 22, Numero 4 (PDF)
    • Somali - WIC Matters Newsletter for Vendors – Volume 22, Issue 4 (PDF)
  • WIC Matters Newsletter for Vendors – Volume 22, Issue 2 (PDF)
  • WIC Matters Newsletter for Vendors – Volume 22, Issue 1 (PDF)
  • WIC Matters Newsletter for Vendors – Volume 21, Issue 3 (PDF)
  • WIC Matters Newsletter for Vendors – Volume 21, Issue 2 (PDF)
  • WIC Matters Newsletter for Vendors – Volume 21, Issue 1 (PDF)

• Vendor Resources

• Forms

  • WIC Vendor Materials Order Form
    Quantities are based on packaging unit.
  • Customer Incident Report
    Complete of there are issues with a participant at your store.
  • Vendor Data Request - Minnesota WIC
    Request vendor data/information. All submissions will be reviewed and fulfilled with respect to any time constraints.
  • Subscribe/Unsubscribe to MN WIC Email Communications

  Application & Authorization

  • New Stores
  • Vendor Reauthorization Process
  • Ownership Changes

  Training

  • WIC Checkout Questions
  • Vendor Training Requirements
  • Vendor Training Modules
  • eWIC Video Demo on Stand-Beside

  MN WIC-Allowed Foods

  • See the Forms dropdown above to order materials.
  • SHOPPING GUIDES
    • Shopping Guide (PDF)
    • Guía de Compras (Spanish PDF)
    • Tusmada Cuntada (Somali PDF)
    FORMULA INSERT
    • Infant Formula/Fórmula Para Infantes (English/Spanish PDF)
  • Food Package Final Rule

  Materials

  • See the Forms dropdown above to order materials.
  • Pharmacy Guide for Ordering Medical Formula for WIC Participants - eWIC (PDF)
  • APL File Verification Instructions (PDF)
    Updating the APL for stand-beside terminals
  • My Minnesota WIC App - Brochure (PDF)

• Requirements & Responsibilities

• Authorized Suppliers of Infant Formula

  • The Federal WIC Regulations and State WIC Rules require WIC vendors to purchase all infant formula provided to WIC customers from authorized wholesalers and retailers contained on a list developed and maintained by the State WIC Office. To view the list for Minnesota: Authorized Suppliers of WIC-Allowed Infant Formulas (PDF)

    If your store purchases WIC infant formula from a source not appearing on this list, please contact us at (651) 201-4401.

  Minimum Stock Requirements

  • Stores Located in Anoka, Dakota, Hennepin or Ramsey County (PDF)
  • Stores Located in Other Counties (PDF)

  Price Guidelines

  • Stores are reimbursed for WIC foods up to the maximum price allowed by the MN WIC program for each food category. Maximum prices are determined by grouping similar sized stores together and analyzing average prices by peer group. Prices are determined twice a year and may be adjusted at other times if necessary.

    Maximum Prices for WIC foods are no longer posted due to peer group variations and frequency of pricing adjustments.

    If your wholesale cost for an item has increased and exceeds the MN WIC program's maximum price, please contact us at: 651-201-4404.

    A list of maximum prices for the most commonly sold medical formula is found below. If a formula is missing from this list or if you have questions about pricing for WIC foods please call the Minnesota WIC program at: 651-201-4404.

    Minnesota WIC Medical Formula Price List - December 2022 (PDF)

  Program Requirements & Vendor Agreement

  • WIC Vendor Program Requirements List (PDF)
  • Retail Food Vendor Agreement (PDF)

• WIC Retail Food Vendor Authorization Application

  You must be authorized for the SNAP Program before you can apply for the WIC Program.

• eWIC for Vendors

• WIC Shopping Help

• Questions & Feedback