Home Health Agency Certification
This page contains information and forms required to operate as a Home Health Agency in Minnesota.
Minnesota Home Care Licensing
All federally-certified home health agencies (HHAs) must have a Minnesota comprehensive home care license. Temporary comprehensive licensees may apply to become Medicare certified after being found in substantial compliance with the initial full survey and receiving a comprehensive home care license. Temporary licensees are not eligible for Medicare certification, nor are basic licensees.
Minnesota Statute / Medicare Equivalent Requirements
Medicare-Certified Home Health Agencies: All of the licensing requirements that passed in the 2013 legislative session and updated in the 2014 legislative session, including the state licensure regulations that are considered equivalent to the federal requirements per Minnesota Statutes, section 144A.477, can be found in this document. The relevant text is highlighted in yellow:
Responsibilities and Requirements for Home Health Agency Certification
For the process required to make changes to your Medicare certification, please click on the specific link below:
- Initial Medicare Certification
- Change of Ownership
- Closure of Agency or Voluntary Termination
- Adding a Branch Office Location
- Adding Services to a Parent or Branch Location
- Adding or Changing Service Area
- Accreditation Status Changes
- Changes in Key Staff
- Legal Entity Name Change (not a change of ownership)
- Doing Business As (DBA) Name Change
- Location or Address Change
- Request to Provide Services Across State Lines
- Operating Separate Entity Under One License (PDF)
State Operations Manual, Appendix B- Guidance to Surveyors: Home Health Agencies
Click on "Appendices Table of Contents," then click on the letter B, Home Health Agencies
Centers for Medicare and Medicaid Services (CMS) Information on Home Health Agencies
CMS: Home Health Agency (HHA)
Center for Clinical Standards and Quality/Survey & Certification Group
CMS: OASIS (Outcome and Assessment Information Set) Data Sets
Policy and technical information related to OASIS
CMS Policy & Memos to States and Regions
CMS issues S&C memos weekly. It will be the responsibility of providers to check weekly for new information listed at the CMS S&C memo website.
Quality Assurance for the Medicare & Medicaid Program Mission & Priority Document (MPD)
The mission of the survey and certification (S&C) program is to assure basic levels of quality and safety for all patients, residents and clients receiving care from Medicare and Medicaid certified institutional providers. Survey and certification is the system that provides on-site, objective and outcome-based verification by knowledgeable and trained individuals to assure that basic standards of quality are being met by healthcare providers across the nation or, if not met, that appropriate remedies are promptly applied and implemented effectively.
Fiscal Year (FY) 2019 Mission & Priority document (MPD) – Action
Important Federal Survey Data Including Results of Inspections and Complaints
S&C's Quality, Certification and Oversight Reports (QCOR)
Quality and Certification Oversight Reports (QCOR) website includes summarized federal survey and certification and complaints data, including results of on-site inspections, of providers and suppliers and deficiency data links and more.
Home Health Compare
Medicare.gov Home Health Compare
Medicare data comparing home health agencies using quality of patient care the agency provides and comparison of patient experience survey results.
Federal and State Emergency Preparedness
Emergency Preparedness Rule
Emergency preparedness resources and surveyor tool.
Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers
Links to resources that can help provider and suppliers comply with the recently released Centers for Medicare & Medicaid Emergency Preparedness Rule. Has a document titled "Resources at Your Fingertips," which contains check lists and fact sheets on the essential four core elements of the CMS Emergency Preparedness Rule.
State Operation Manual, Appendix Z- Guidance to Surveyors: Emergency Preparedness for All Provider and Certified Supplier Types Interpretive Guidance
Directions: Select Appendices Table of Contents, Scroll to Appendix Letter Z, and Federal Regulations for Emergency Preparedness for All Provider and Certified Supplier types
CMS Emergency Preparedness Basic Surveyor Training Course (EP)
The Centers for Medicare & Medicaid Services (CMS) Survey & Certification Group (SCG) developed the Emergency Preparedness Basic Surveyor Training Course to help health and safety and Life Safety Code (LSC) surveyors and reviewers gain proficiency in surveying all affected participating providers and certified suppliers for compliance with their individual emergency preparedness requirements. Because the individual regulations for each provider and supplier type share a majority of standard provisions, this training provides consistent guidance and survey procedures for all provider and supplier types in a single course. The estimated course completion time for this training is 16 hours
MDH Emergency Preparedness and Response
This section of MDH coordinates preparedness activities and assists Minnesota Department of Health staff, local public health agencies, hospitals, health care organizations, tribes and public safety officials in their efforts to plan for respond to and recover from public health emergencies
CMS Surveyor Training
The Integrated Surveyor Training Site (ISTW) includes a wealth of resources and training opportunities including webcasts and archived webinars. These video broadcasts are utilized to facilitate joint training between the state survey agencies and providers using the technology available via satellite communications. The training is updated periodically by CMS. Use the search bar to find courses.
E-health is the adoption and effective use of Electronic Health Record (EHR) systems and other health information technology (HIT) to improve health care quality, increase patient safety, reduce health care costs, and enable individuals and communities to make the best possible health decisions
Updates, training and contact information related to OASIS.
Medicare Certified Home Care Bill of Rights
For clients receiving services from a Medicare Certified Home Health Agency:
- Combined Bill of Rights for Home Care - English - Regular Print (PDF)
- Combined Bill of Rights for Home Care - English - Large Print (PDF)
For these documents in other languages see Home Care Bill of Rights.
For clients receiving services from a Medicare Certified Home Health Agency in a Housing With Services Assisted Living setting (as defined by Minn. Stat. Sec. 144G):
- Combined Bill of Rights for Assisted Living Clients - Regular print (PDF)
- Combined Bill of Rights for Assisted Living Clients - Large print (PDF)
Survey Forms for Combined Federal Certification/State Licensure Survey:
- HHA Survey Investigation Worksheet 1: Patient Sample (PDF)
- HHA Survey Investigation Worksheet 2: Agency Summary (PDF)
- HHA – Clinical Record Review and Home Visit Sample Selection Worksheet (PDF)
- HHA - Employee Record Review Worksheet (PDF)
- HHA - Professional Staff Personnel Record Review (PDF)
- HHA – Surveyor Guideline for Entrance Conference (PDF)
- HHA – Agency Information Worksheet (PDF)
- Tuberculosis Prevention and Control - MDH Surveyor Checklist (PDF)
MDH Health Regulation Division Information Bulletins
Includes MDH updates. Subscription for automatic updates via email.
Other Important Information
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