Encounter Data Collection
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Encounter Data Collection

Fact Sheet: MN APCD Submission Requirements and Variance Management (PDF)

Beginning July 1, 2009, Minnesota Statutes, section 62U.04 required all health plans and third party administrators to submit encounter data every six months to a private entity under contract with the Minnesota Department of Health (MDH). Consistent with the health reform law, this data was only to be used for the development of the provider peer grouping system. To implement this requirement, MDH contracted with Onpoint Health Data (formerly known as the Maine Health Information Center) to design and implement the Minnesota Health Care Claims Reporting System (MHCCRS), now known as the Minnesota All Payer Claims Database (MN APCD)

MHCCRS was created through Minnesota Rules, Chapter 4653, Permanent Rules Relating to Minnesota Health Care Claims Reporting System, and was approved by the Office of Administrative Hearings on June 17, 2009, and published in the July 6, 2009 edition of the State Register.

Adopted Rule - July 6, 2009

The adopted rule and the final version of the appendices are available for download below.

Minnesota Health Care Claims Reporting System, adopted rule

Minnesota Health Care Claims Reporting System: Appendices to Minnesota Administrative Rules, Chapter 4653, May 2009 (PDF)

For information related to the de-identification of encounter data, please see the de-identification analysis certification (PDF) completed on May 22, 2009, by Beth Virnig, PhD, MPH, associate professor in the Division of Health Policy and Management at the University of Minnesota:

For information regarding MDH’s authority to collect specific data elements, as well as a summary of comments on specific data elements received in response to the proposed rule and MDH’s responses to those comments, please see Types of Authority and Description of Changes to Data Elements, May 22, 2009 (PDF).

Variances

Minnesota Rule 4653.0400 provides for two types of variances for data submitters:

  • A variance for submission of specific data elements or submission specifications.
  • A variance for meeting a specified threshold.

Variance Procedure (PDF)

Updated Wednesday, March 06, 2019 at 07:53AM